How to connect Google Forms and Calendly
Create a New Scenario to Connect Google Forms and Calendly
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Google Forms, triggered by another scenario, or executed manually (for testing purposes). In most cases, Google Forms or Calendly will be your first step. To do this, click "Choose an app," find Google Forms or Calendly, and select the appropriate trigger to start the scenario.

Add the Google Forms Node
Select the Google Forms node from the app selection panel on the right.

Google Forms
Configure the Google Forms
Click on the Google Forms node to configure it. You can modify the Google Forms URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Calendly Node
Next, click the plus (+) icon on the Google Forms node, select Calendly from the list of available apps, and choose the action you need from the list of nodes within Calendly.

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Calendly

Authenticate Calendly
Now, click the Calendly node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Calendly settings. Authentication allows you to use Calendly through Latenode.
Configure the Google Forms and Calendly Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Google Forms and Calendly Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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AI Anthropic Claude 3
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Calendly
Trigger on Webhook
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Google Forms
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Webhook response

Save and Activate the Scenario
After configuring Google Forms, Calendly, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Google Forms and Calendly integration works as expected. Depending on your setup, data should flow between Google Forms and Calendly (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Google Forms and Calendly
Google Forms + Calendly + Google Sheets: When a new form response is submitted in Google Forms, a Calendly event is created with the submitter. The form response and Calendly event details are then added as a new row in Google Sheets for analysis.
Calendly + Google Forms + Slack: When a new Calendly invitee is created (meeting booked), a feedback form is sent via Google Forms (link needs to be created and added manually). Simultaneously, a notification is sent to a designated Slack channel informing the team about the newly scheduled appointment.
Google Forms and Calendly integration alternatives
About Google Forms
Capture form data in Latenode to automate follow-ups or updates. Skip manual data entry; trigger workflows from new submissions to update databases, send emails, or create tasks in project management tools. Connect to 1000+ apps and use AI to process results without code.
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About Calendly
Automate meeting scheduling with Calendly in Latenode. Trigger workflows based on new bookings or cancellations. Automatically update CRMs, send personalized follow-ups, or manage team calendars, freeing up valuable time. Latenode adds flexible logic and integrations Calendly lacks, all visually and affordably.
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FAQ Google Forms and Calendly
How can I connect my Google Forms account to Calendly using Latenode?
To connect your Google Forms account to Calendly on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Google Forms and click on "Connect".
- Authenticate your Google Forms and Calendly accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically schedule meetings based on form responses?
Yes, with Latenode! Automatically trigger Calendly invites from Google Forms submissions. Latenode's advanced logic ensures smart scheduling based on respondent criteria, no coding needed.
What types of tasks can I perform by integrating Google Forms with Calendly?
Integrating Google Forms with Calendly allows you to perform various tasks, including:
- Create Calendly events from new Google Forms submissions.
- Update contact information in Calendly after a form submission.
- Send customized confirmation emails after a meeting is scheduled.
- Add form data to a spreadsheet after the Calendly event ends.
- Trigger follow-up surveys based on Calendly meeting outcomes.
How do I handle complex form logic before scheduling?
Latenode allows you to use JavaScript or AI steps for advanced data processing before triggering Calendly, offering more flexibility than basic integrations.
Are there any limitations to the Google Forms and Calendly integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex form logic might require JavaScript for full customization.
- Free Calendly accounts have limitations on event types.
- Real-time updates depend on the polling interval set within Latenode.