How to connect FreshBooks and LearnDash
Create a New Scenario to Connect FreshBooks and LearnDash
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a FreshBooks, triggered by another scenario, or executed manually (for testing purposes). In most cases, FreshBooks or LearnDash will be your first step. To do this, click "Choose an app," find FreshBooks or LearnDash, and select the appropriate trigger to start the scenario.

Add the FreshBooks Node
Select the FreshBooks node from the app selection panel on the right.

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Configure the FreshBooks
Click on the FreshBooks node to configure it. You can modify the FreshBooks URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the LearnDash Node
Next, click the plus (+) icon on the FreshBooks node, select LearnDash from the list of available apps, and choose the action you need from the list of nodes within LearnDash.

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Authenticate LearnDash
Now, click the LearnDash node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your LearnDash settings. Authentication allows you to use LearnDash through Latenode.
Configure the FreshBooks and LearnDash Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the FreshBooks and LearnDash Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Save and Activate the Scenario
After configuring FreshBooks, LearnDash, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the FreshBooks and LearnDash integration works as expected. Depending on your setup, data should flow between FreshBooks and LearnDash (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect FreshBooks and LearnDash
FreshBooks + LearnDash + Slack: When a new invoice is paid in FreshBooks, automatically enroll the client in a specified LearnDash course. Then, send a welcome message via Slack to the user, confirming their enrollment.
LearnDash + FreshBooks + Zoom: Upon course completion in LearnDash, automatically generate an invoice in FreshBooks for follow-up services related to the course. Next, schedule a Zoom consultation to discuss these services.
FreshBooks and LearnDash integration alternatives
About FreshBooks
Connect FreshBooks to Latenode to automate invoice creation and payment tracking. Trigger actions in other apps (CRM, email) based on FreshBooks events. Centralize accounting data into workflows, use AI to analyze spendings, and get custom notifications – all automated with Latenode's flexible, no-code visual builder.
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About LearnDash
Automate LearnDash course management in Latenode. Enroll users automatically, send progress updates, and trigger actions in other apps based on course completion. Keep student data in sync with your CRM and marketing tools. Build custom learning paths visually; scale processes without code or per-step fees.
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See how Latenode works
FAQ FreshBooks and LearnDash
How can I connect my FreshBooks account to LearnDash using Latenode?
To connect your FreshBooks account to LearnDash on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select FreshBooks and click on "Connect".
- Authenticate your FreshBooks and LearnDash accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automate invoicing after course completion?
Yes! Latenode lets you trigger FreshBooks invoices upon LearnDash course completion. Streamline billing using our visual editor and ensure timely payments with no coding required.
What types of tasks can I perform by integrating FreshBooks with LearnDash?
Integrating FreshBooks with LearnDash allows you to perform various tasks, including:
- Automatically creating invoices in FreshBooks for new LearnDash enrollments.
- Adding new LearnDash users as clients in FreshBooks.
- Sending payment reminders from FreshBooks based on LearnDash course progress.
- Updating LearnDash user profiles when payment is received in FreshBooks.
- Generating reports in FreshBooks based on LearnDash course completion data.
Can I use custom fields from FreshBooks inside Latenode workflows?
Yes, Latenode supports using custom fields from FreshBooks. Easily access and manipulate your FreshBooks data for advanced automation.
Are there any limitations to the FreshBooks and LearnDash integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Real-time synchronization depends on API availability and may experience delays.
- Complex workflows with numerous steps might require advanced Latenode plan.
- Custom field mappings may require initial configuration and testing.