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How to connect Gmail and Captions
Create a New Scenario to Connect Gmail and Captions
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Gmail, triggered by another scenario, or executed manually (for testing purposes). In most cases, Gmail or Captions will be your first step. To do this, click "Choose an app," find Gmail or Captions, and select the appropriate trigger to start the scenario.
Add the Gmail Node
Select the Gmail node from the app selection panel on the right.
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Add the Captions Node
Next, click the plus (+) icon on the Gmail node, select Captions from the list of available apps, and choose the action you need from the list of nodes within Captions.
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Authenticate Captions
Now, click the Captions node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Captions settings. Authentication allows you to use Captions through Latenode.
Configure the Gmail and Captions Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Gmail and Captions Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Gmail, Captions, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Gmail and Captions integration works as expected. Depending on your setup, data should flow between Gmail and Captions (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Gmail and Captions
Gmail + Captions + Google Drive: When a new email arrives in Gmail with an attachment, the attachment is sent to Captions for processing. Once the captioned video is ready, it's automatically saved to a specified folder in Google Drive.
Captions + Gmail + Slack: After submitting a video for captioning, this automation checks the status and when the video is ready, it sends an email via Gmail with the video. It also posts a notification with the video link to a specified Slack channel.
Gmail and Captions integration alternatives
About Gmail
Automate email tasks within Latenode. Send, receive, and manage Gmail messages as part of larger workflows. Automatically extract data from emails to update databases or trigger actions in other apps. Integrate Gmail with AI tools for content analysis or with CRMs to automate lead nurturing. Latenode's visual editor makes it easy to build scalable email automation without coding.
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About Captions
Need accurate, automated captions for videos? Integrate Captions with Latenode to generate and sync subtitles across platforms. Automate video accessibility for marketing, training, or support. Latenode adds scheduling, file handling, and error control to Captions, making scalable captioning workflows simple and efficient.
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FAQ Gmail and Captions
How can I connect my Gmail account to Captions using Latenode?
To connect your Gmail account to Captions on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Gmail and click on "Connect".
- Authenticate your Gmail and Captions accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically send interview recordings to candidates?
Yes! Use Latenode to trigger an email with a Captions link after each recording. Save time and ensure consistent follow-up using our visual workflow builder and advanced automation capabilities.
What types of tasks can I perform by integrating Gmail with Captions?
Integrating Gmail with Captions allows you to perform various tasks, including:
- Automatically emailing transcripts of Captions videos from Gmail.
- Creating drafts in Gmail with Captions video links for team review.
- Tracking video engagement data from Captions within a Gmail spreadsheet.
- Sending personalized thank you emails with Captions videos.
- Backing up Captions transcripts to a dedicated Gmail folder.
Can I use JavaScript to manipulate Gmail data in Latenode?
Absolutely. Latenode lets you use JavaScript code blocks to transform and augment Gmail data before using it in Captions workflows, unlocking advanced customization.
Are there any limitations to the Gmail and Captions integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- File size limits on attachments sent via Gmail may impact video sharing.
- Gmail API usage is subject to Google's rate limits.
- Advanced Captions features may require a paid Captions subscription.
