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How to connect Gmail and Avaza
Create a New Scenario to Connect Gmail and Avaza
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Gmail, triggered by another scenario, or executed manually (for testing purposes). In most cases, Gmail or Avaza will be your first step. To do this, click "Choose an app," find Gmail or Avaza, and select the appropriate trigger to start the scenario.
Add the Gmail Node
Select the Gmail node from the app selection panel on the right.
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Add the Avaza Node
Next, click the plus (+) icon on the Gmail node, select Avaza from the list of available apps, and choose the action you need from the list of nodes within Avaza.
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Authenticate Avaza
Now, click the Avaza node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Avaza settings. Authentication allows you to use Avaza through Latenode.
Configure the Gmail and Avaza Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Gmail and Avaza Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Gmail
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Webhook response
Save and Activate the Scenario
After configuring Gmail, Avaza, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Gmail and Avaza integration works as expected. Depending on your setup, data should flow between Gmail and Avaza (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Gmail and Avaza
Gmail + Avaza + Google Sheets: When a new email arrives in Gmail, search for project-related keywords to identify billable hours for Avaza projects. Add the identified billable hours as a new row in a Google Sheet, tracking the project, date, and time spent.
Avaza + Gmail + Slack: When a new invoice is created in Avaza, email the invoice details to the client using Gmail and notify the project manager via Slack with the invoice information and a link to the invoice.
Gmail and Avaza integration alternatives
About Gmail
Automate email tasks within Latenode. Send, receive, and manage Gmail messages as part of larger workflows. Automatically extract data from emails to update databases or trigger actions in other apps. Integrate Gmail with AI tools for content analysis or with CRMs to automate lead nurturing. Latenode's visual editor makes it easy to build scalable email automation without coding.
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About Avaza
Automate project management with Avaza in Latenode. Create flows that sync tasks, track time, and manage expenses automatically. Use Latenode's visual editor to tailor Avaza workflows and connect them to other apps. Streamline reporting and billing cycles with no-code logic and custom scripts for efficient project oversight.
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FAQ Gmail and Avaza
How can I connect my Gmail account to Avaza using Latenode?
To connect your Gmail account to Avaza on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Gmail and click on "Connect".
- Authenticate your Gmail and Avaza accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create Avaza tasks from Gmail emails?
Yes, you can! Latenode lets you parse email content with AI and automatically create tasks in Avaza, saving time and ensuring no request is missed.
What types of tasks can I perform by integrating Gmail with Avaza?
Integrating Gmail with Avaza allows you to perform various tasks, including:
- Create Avaza tasks from new emails matching specific criteria.
- Update Avaza task status based on email replies.
- Send customized emails through Gmail when a task is created in Avaza.
- Extract information from emails and add it to Avaza task descriptions.
- Archive Gmail messages after creating corresponding Avaza tasks.
How can I use JavaScript to enhance my Gmail and Avaza workflows?
Latenode lets you add JavaScript code to parse complex data from Gmail, then format and transfer that data into Avaza fields for customized workflows.
Are there any limitations to the Gmail and Avaza integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Attachments larger than 25MB may not transfer reliably between Gmail and Avaza.
- Rate limits imposed by Gmail's API might affect high-volume workflows.
- Custom fields in Avaza may require manual mapping in Latenode.
