How to connect Google Forms and Caspio
Create a New Scenario to Connect Google Forms and Caspio
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Google Forms, triggered by another scenario, or executed manually (for testing purposes). In most cases, Google Forms or Caspio will be your first step. To do this, click "Choose an app," find Google Forms or Caspio, and select the appropriate trigger to start the scenario.

Add the Google Forms Node
Select the Google Forms node from the app selection panel on the right.

Google Forms
Configure the Google Forms
Click on the Google Forms node to configure it. You can modify the Google Forms URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Caspio Node
Next, click the plus (+) icon on the Google Forms node, select Caspio from the list of available apps, and choose the action you need from the list of nodes within Caspio.

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Authenticate Caspio
Now, click the Caspio node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Caspio settings. Authentication allows you to use Caspio through Latenode.
Configure the Google Forms and Caspio Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Google Forms and Caspio Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Trigger on Webhook
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Save and Activate the Scenario
After configuring Google Forms, Caspio, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Google Forms and Caspio integration works as expected. Depending on your setup, data should flow between Google Forms and Caspio (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Google Forms and Caspio
Google Forms + Caspio + Google Sheets: When a new response is submitted in Google Forms, the data is stored as a new record in a Caspio table. Then, the data from the new record is added as a new row to a Google Sheet for analysis and summarization.
Google Forms + Caspio + Slack: When a new response is submitted in Google Forms, the data is stored as a new record in a Caspio table. If a predefined criteria is met within this data, a notification is sent to a specified Slack channel.
Google Forms and Caspio integration alternatives
About Google Forms
Capture form data in Latenode to automate follow-ups or updates. Skip manual data entry; trigger workflows from new submissions to update databases, send emails, or create tasks in project management tools. Connect to 1000+ apps and use AI to process results without code.
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About Caspio
Integrate Caspio's no-code database platform into Latenode to automate data-driven tasks. Create workflows that react to Caspio database changes. Automate updates across your systems or trigger alerts, without custom code. Use Latenode's visual editor and built-in tools to filter, transform, and route data from Caspio to other apps for complete workflow control.
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See how Latenode works
FAQ Google Forms and Caspio
How can I connect my Google Forms account to Caspio using Latenode?
To connect your Google Forms account to Caspio on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Google Forms and click on "Connect".
- Authenticate your Google Forms and Caspio accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Caspio from new form submissions?
Yes, you can! Latenode's visual editor makes it easy to trigger Caspio updates when a new Google Forms submission is received, keeping your database current automatically.
What types of tasks can I perform by integrating Google Forms with Caspio?
Integrating Google Forms with Caspio allows you to perform various tasks, including:
- Create new Caspio records from Google Forms responses.
- Update existing Caspio records based on form submissions.
- Generate custom reports using form data stored in Caspio.
- Send automated email notifications upon form submission.
- Archive form responses in Caspio for data analysis.
How do I handle large file uploads from Google Forms in Latenode?
Latenode efficiently processes large files from Google Forms, leveraging its architecture to ensure smooth data transfer to Caspio.
Are there any limitations to the Google Forms and Caspio integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require custom JavaScript code.
- Large form datasets might experience initial synchronization delays.
- Caspio API rate limits can affect high-volume data transfers.