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How to connect Instantly and Apollo
Create a New Scenario to Connect Instantly and Apollo
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Instantly, triggered by another scenario, or executed manually (for testing purposes). In most cases, Instantly or Apollo will be your first step. To do this, click "Choose an app," find Instantly or Apollo, and select the appropriate trigger to start the scenario.
Add the Instantly Node
Select the Instantly node from the app selection panel on the right.
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Configure the Instantly
Click on the Instantly node to configure it. You can modify the Instantly URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Apollo Node
Next, click the plus (+) icon on the Instantly node, select Apollo from the list of available apps, and choose the action you need from the list of nodes within Apollo.
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Authenticate Apollo
Now, click the Apollo node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Apollo settings. Authentication allows you to use Apollo through Latenode.
Configure the Instantly and Apollo Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Instantly and Apollo Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Instantly, Apollo, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Instantly and Apollo integration works as expected. Depending on your setup, data should flow between Instantly and Apollo (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Instantly and Apollo
Instantly + Apollo + Slack: When a new lead is created in Instantly, search for the contact in Apollo and then send a message with the contact details to a dedicated Slack channel.
Apollo + Instantly + HubSpot: When Apollo finds a new contact, Instantly sends them cold emails. If the contact replies to the email, create or update their information in HubSpot.
Instantly and Apollo integration alternatives
About Instantly
Use Instantly in Latenode to automate email outreach at scale. Connect Instantly to your CRM, database, or lead sources and build automated sequences based on triggers. Enrich data and route responses using Latenode's visual editor and JS node for custom logic — all without per-step pricing limits.
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About Apollo
Need precise location data? Integrate Apollo into Latenode workflows to automatically geocode addresses or enrich customer profiles with location insights. Automate data validation and routing based on geographic parameters. Use Latenode's visual editor to build scalable location-aware processes without complex coding.
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See how Latenode works
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FAQ Instantly and Apollo
How can I connect my Instantly account to Apollo using Latenode?
To connect your Instantly account to Apollo on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Instantly and click on "Connect".
- Authenticate your Instantly and Apollo accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Apollo with new Instantly leads?
Yes, you can! Latenode lets you automate data sync between Instantly and Apollo. This ensures your sales team always has access to the freshest lead information, boosting outreach effectiveness.
What types of tasks can I perform by integrating Instantly with Apollo?
Integrating Instantly with Apollo allows you to perform various tasks, including:
- Automatically creating new Apollo contacts from successful Instantly campaigns.
- Enriching Apollo contact data with Instantly campaign performance metrics.
- Triggering personalized Apollo follow-ups based on Instantly engagement.
- Syncing Instantly A/B test results to Apollo for data-driven optimization.
- Creating detailed reports combining Instantly and Apollo performance data.
Can I use JavaScript to customize the Instantly + Apollo integration?
Yes! Latenode offers full JavaScript support. Customize data transformations, add complex logic, and tailor the integration to meet your specific needs.
Are there any limitations to the Instantly and Apollo integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Rate limits from both Instantly and Apollo APIs may impact high-volume workflows.
- Complex data transformations may require advanced JavaScript knowledge.
- Initial setup requires a clear understanding of both Instantly and Apollo data structures.
