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How to connect Instantly and Clockify
Create a New Scenario to Connect Instantly and Clockify
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Instantly, triggered by another scenario, or executed manually (for testing purposes). In most cases, Instantly or Clockify will be your first step. To do this, click "Choose an app," find Instantly or Clockify, and select the appropriate trigger to start the scenario.
Add the Instantly Node
Select the Instantly node from the app selection panel on the right.
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Configure the Instantly
Click on the Instantly node to configure it. You can modify the Instantly URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Clockify Node
Next, click the plus (+) icon on the Instantly node, select Clockify from the list of available apps, and choose the action you need from the list of nodes within Clockify.
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Authenticate Clockify
Now, click the Clockify node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Clockify settings. Authentication allows you to use Clockify through Latenode.
Configure the Instantly and Clockify Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Instantly and Clockify Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Instantly, Clockify, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Instantly and Clockify integration works as expected. Depending on your setup, data should flow between Instantly and Clockify (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Instantly and Clockify
Instantly + Clockify + Google Sheets: When a new lead is created in Instantly, start a Clockify timer to track time spent on the lead. Once the timer is stopped, log the time entry details in a Google Sheets spreadsheet for reporting.
Clockify + Instantly + Slack: When a new time entry is created in Clockify for an Instantly project, check if the total time spent exceeds a defined budget. If the budget is exceeded, send a notification to a Slack channel.
Instantly and Clockify integration alternatives
About Instantly
Use Instantly in Latenode to automate email outreach at scale. Connect Instantly to your CRM, database, or lead sources and build automated sequences based on triggers. Enrich data and route responses using Latenode's visual editor and JS node for custom logic — all without per-step pricing limits.
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About Clockify
Track work hours in Clockify and automate reporting within Latenode. Log time entries, then trigger automated invoice creation, project updates, or performance dashboards. Centralize time tracking data in your workflows and reduce manual data entry. Use AI tools to analyze time data and optimize project timelines.
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See how Latenode works
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FAQ Instantly and Clockify
How can I connect my Instantly account to Clockify using Latenode?
To connect your Instantly account to Clockify on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Instantly and click on "Connect".
- Authenticate your Instantly and Clockify accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I track Instantly campaign time in Clockify?
Yes, you can! Latenode’s visual editor makes it simple to automatically log Instantly campaign activity as time entries in Clockify, giving you accurate project time tracking.
What types of tasks can I perform by integrating Instantly with Clockify?
Integrating Instantly with Clockify allows you to perform various tasks, including:
- Automatically logging Instantly campaign start times in Clockify.
- Creating Clockify project entries for new Instantly campaigns.
- Updating Clockify task descriptions with Instantly campaign details.
- Triggering Clockify reports based on Instantly campaign performance metrics.
- Sending summary reports to team channels using Latenode AI insights.
How does Latenode handle Instantly API rate limits effectively?
Latenode intelligently manages Instantly API calls, using queues and error handling to prevent rate limit issues and ensure smooth automation.
Are there any limitations to the Instantly and Clockify integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Real-time data syncing depends on Instantly and Clockify API availability.
- Complex workflows with heavy data processing may require more Latenode resources.
- Custom field mapping requires familiarity with Instantly and Clockify data structures.
