How to connect Mailhook and Apollo
Create a New Scenario to Connect Mailhook and Apollo
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Mailhook, triggered by another scenario, or executed manually (for testing purposes). In most cases, Mailhook or Apollo will be your first step. To do this, click "Choose an app," find Mailhook or Apollo, and select the appropriate trigger to start the scenario.

Add the Mailhook Node
Select the Mailhook node from the app selection panel on the right.

Mailhook
Configure the Mailhook
Click on the Mailhook node to configure it. You can modify the Mailhook URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Apollo Node
Next, click the plus (+) icon on the Mailhook node, select Apollo from the list of available apps, and choose the action you need from the list of nodes within Apollo.

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Authenticate Apollo
Now, click the Apollo node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Apollo settings. Authentication allows you to use Apollo through Latenode.
Configure the Mailhook and Apollo Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Mailhook and Apollo Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Trigger on Webhook
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Webhook response
Save and Activate the Scenario
After configuring Mailhook, Apollo, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Mailhook and Apollo integration works as expected. Depending on your setup, data should flow between Mailhook and Apollo (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Mailhook and Apollo
Mailhook + Apollo + Slack: When a new email is received via Mailhook, it triggers a contact search in Apollo. If the contact exists, a Slack message is sent with the contact's details. If not, a new contact is created in Apollo, and then a Slack message is sent.
Apollo + Mailhook + HubSpot: When a contact is updated in Apollo, the updated contact data is sent via Mailhook. This triggers an update of the contact in HubSpot.
Mailhook and Apollo integration alternatives
About Mailhook
Use Mailhook in Latenode to instantly capture incoming emails and parse their contents into usable data. Trigger workflows on specific email events, like form submissions or order confirmations. Route parsed data to other apps, databases, or AI models for advanced processing. Automate email handling without code and scale as needed.
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About Apollo
Need precise location data? Integrate Apollo into Latenode workflows to automatically geocode addresses or enrich customer profiles with location insights. Automate data validation and routing based on geographic parameters. Use Latenode's visual editor to build scalable location-aware processes without complex coding.
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See how Latenode works
FAQ Mailhook and Apollo
How can I connect my Mailhook account to Apollo using Latenode?
To connect your Mailhook account to Apollo on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Mailhook and click on "Connect".
- Authenticate your Mailhook and Apollo accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Apollo contacts from new Mailhook submissions?
Yes, you can! Latenode allows real-time syncing, ensuring your Apollo contacts are always up-to-date with new Mailhook data. Automate updates and save time with instant contact enrichment.
What types of tasks can I perform by integrating Mailhook with Apollo?
Integrating Mailhook with Apollo allows you to perform various tasks, including:
- Create new Apollo contacts from parsed Mailhook form submissions.
- Enrich existing Apollo leads with data from Mailhook email parsing.
- Trigger custom Apollo sequences based on Mailhook event data.
- Update Apollo contact fields with values extracted by Mailhook.
- Send tailored follow-up emails via Apollo using Mailhook data.
Can I use JavaScript code with Mailhook in my Latenode workflows?
Yes, you can! Latenode supports custom JavaScript code, allowing you to transform and manipulate Mailhook data for advanced Apollo integrations.
Are there any limitations to the Mailhook and Apollo integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require custom JavaScript coding.
- Rate limits of Mailhook and Apollo can affect the speed of data syncing.
- Advanced filtering requires understanding of Mailhook data structures.