Memberstack and Harvest Integration

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Automatically track billable hours in Harvest for new Memberstack members or based on membership changes. Latenode’s visual editor and affordable pricing make custom billing workflows accessible, and scale with your business.

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Memberstack

Harvest

Step 1: Choose a Trigger

Step 2: Choose an Action

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How to connect Memberstack and Harvest

Create a New Scenario to Connect Memberstack and Harvest

In the workspace, click the “Create New Scenario” button.

Add the First Step

Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Memberstack, triggered by another scenario, or executed manually (for testing purposes). In most cases, Memberstack or Harvest will be your first step. To do this, click "Choose an app," find Memberstack or Harvest, and select the appropriate trigger to start the scenario.

Add the Memberstack Node

Select the Memberstack node from the app selection panel on the right.

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Configure the Memberstack

Click on the Memberstack node to configure it. You can modify the Memberstack URL and choose between DEV and PROD versions. You can also copy it for use in further automations.

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Run node once

Add the Harvest Node

Next, click the plus (+) icon on the Memberstack node, select Harvest from the list of available apps, and choose the action you need from the list of nodes within Harvest.

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Authenticate Harvest

Now, click the Harvest node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Harvest settings. Authentication allows you to use Harvest through Latenode.

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Configure the Memberstack and Harvest Nodes

Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.

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Run node once

Set Up the Memberstack and Harvest Integration

Use various Latenode nodes to transform data and enhance your integration:

  • Branching: Create multiple branches within the scenario to handle complex logic.
  • Merging: Combine different node branches into one, passing data through it.
  • Plug n Play Nodes: Use nodes that don’t require account credentials.
  • Ask AI: Use the GPT-powered option to add AI capabilities to any node.
  • Wait: Set waiting times, either for intervals or until specific dates.
  • Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
  • Iteration: Process arrays of data when needed.
  • Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario

After configuring Memberstack, Harvest, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.

Test the Scenario

Run the scenario by clicking “Run once” and triggering an event to check if the Memberstack and Harvest integration works as expected. Depending on your setup, data should flow between Memberstack and Harvest (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.

Most powerful ways to connect Memberstack and Harvest

Memberstack + Harvest + Slack: When a subscription ends in Memberstack, this automation archives the corresponding project in Harvest and sends a notification to a specified Slack channel.

Harvest + Memberstack + QuickBooks: When a Harvest invoice is paid, this flow updates the member's status in Memberstack and records the payment in QuickBooks for accounting.

Memberstack and Harvest integration alternatives

About Memberstack

Automate Memberstack user management with Latenode. Create workflows to onboard/offboard users based on triggers in other apps. Use webhooks to sync data, grant access, or update profiles. Connect Memberstack to CRMs, email tools, or databases for automated membership lifecycle management—all visually, without code, and at scale.

About Harvest

Automate time tracking with Harvest in Latenode. Sync time entries to accounting, payroll, or project management. Create flows that auto-generate invoices or trigger alerts for budget overruns. Latenode provides the flexibility to connect Harvest data to other apps and add custom logic, avoiding manual updates and delays.

See how Latenode works

FAQ Memberstack and Harvest

How can I connect my Memberstack account to Harvest using Latenode?

To connect your Memberstack account to Harvest on Latenode, follow these steps:

  • Sign in to your Latenode account.
  • Navigate to the integrations section.
  • Select Memberstack and click on "Connect".
  • Authenticate your Memberstack and Harvest accounts by providing the necessary permissions.
  • Once connected, you can create workflows using both apps.

Can I track time spent per Memberstack membership tier?

Yes, you can! Latenode’s advanced logic helps track and log time in Harvest, automatically based on a user's Memberstack tier, providing detailed membership ROI insights.

What types of tasks can I perform by integrating Memberstack with Harvest?

Integrating Memberstack with Harvest allows you to perform various tasks, including:

  • Automatically creating Harvest projects for new Memberstack members.
  • Logging billable hours in Harvest based on membership signup dates.
  • Generating invoices in Harvest for membership renewal fees.
  • Updating project budgets in Harvest upon Memberstack plan upgrades.
  • Triggering Harvest time tracking reminders for active members.

How do I automate Memberstack user data to Harvest projects?

Using Latenode, create a workflow that triggers on new Memberstack sign-ups and automatically creates a corresponding project in Harvest using user details.

Are there any limitations to the Memberstack and Harvest integration on Latenode?

While the integration is powerful, there are certain limitations to be aware of:

  • Complex custom fields in Memberstack may require custom JavaScript code.
  • Real-time synchronization depends on the API request limits of both platforms.
  • Historical data migration might require manual handling or batch processing.

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