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How to connect Okta and Box
Create a New Scenario to Connect Okta and Box
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Okta, triggered by another scenario, or executed manually (for testing purposes). In most cases, Okta or Box will be your first step. To do this, click "Choose an app," find Okta or Box, and select the appropriate trigger to start the scenario.
Add the Okta Node
Select the Okta node from the app selection panel on the right.
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Add the Box Node
Next, click the plus (+) icon on the Okta node, select Box from the list of available apps, and choose the action you need from the list of nodes within Box.
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Authenticate Box
Now, click the Box node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Box settings. Authentication allows you to use Box through Latenode.
Configure the Okta and Box Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Okta and Box Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario
After configuring Okta, Box, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Okta and Box integration works as expected. Depending on your setup, data should flow between Okta and Box (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Okta and Box
Okta + Box + Slack: When a new user is created in Okta, a corresponding folder is automatically created in Box. Then, a welcome message is sent to the new user via Slack.
Box + Okta + Google Sheets: When a new file is added to a specific Box folder, the automation retrieves the user's details from Okta and then records the filename and user information in a Google Sheet.
Okta and Box integration alternatives
About Okta
Use Okta in Latenode to automate identity and access management. Trigger workflows on user events like creation or login. Provision users in other apps or revoke access based on Okta status. Simplify user lifecycle management across your stack with visual, scalable automation.
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About Box
Automate Box file management within Latenode workflows. Trigger actions based on file uploads, updates, or deletions. Streamline content workflows: automatically process files, extract data, and route them to other apps like CRMs or databases. Use Latenode’s visual editor to build flexible, scalable solutions without code, and reduce manual file handling.
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See how Latenode works
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FAQ Okta and Box
How can I connect my Okta account to Box using Latenode?
To connect your Okta account to Box on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Okta and click on "Connect".
- Authenticate your Okta and Box accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically provision Box folders upon Okta user creation?
Yes, you can! Latenode automates this, creating Box folders and setting permissions based on Okta user roles. This ensures secure, organized file access with no manual work.
What types of tasks can I perform by integrating Okta with Box?
Integrating Okta with Box allows you to perform various tasks, including:
- Automatically creating Box accounts when new users are added in Okta.
- Revoking Box access when a user is deactivated within Okta.
- Syncing Okta group memberships with Box folder permissions.
- Generating audit logs of Box file access based on Okta user activity.
- Triggering workflows based on Okta events to manage Box content.
What Okta user profile attributes can I use in Latenode workflows?
Latenode allows you to use any Okta user attribute, like department or location, to dynamically customize Box workflows for automated file management.
Are there any limitations to the Okta and Box integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Rate limits imposed by Okta and Box APIs may affect high-volume workflows.
- Complex permission mapping requires careful planning and testing.
- Custom Okta attributes might need manual configuration in Latenode.
