10 Best To Do List Apps in 2025

Managing tasks is easier than ever with apps that sync across devices, integrate with your favorite tools, and automate workflows. Whether you’re a student, professional, or parent, the right app can save you time and reduce stress. This list covers the 10 best to-do list apps of 2025, highlighting their core features and how they work with automation tools like Latenode to simplify your life.

Quick Snapshot:

• Todoist: Natural language input, $4/month Pro plan.
• TickTick: Built-in calendar, $2.40/month Premium.
• Microsoft To Do: Free, syncs with Microsoft 365.
• Apple Reminders: Free for Apple users, deep ecosystem sync.
• Things: One-time purchase, sleek for Apple devices.
• Google Tasks: Free, integrates with Gmail and Calendar.
• Any.do: $3/month Premium, location-based reminders.
• Akiflow: Centralizes tasks from 3,000+ tools.
• Sunsama: $16/month (annual), combines tasks and calendar.
• Motion: AI-powered, $29/month for individuals.

Bonus Tip:

Use Latenode to automate task creation, sync deadlines, and connect apps like Slack, Gmail, and Google Calendar. It’s the easiest way to make your to-do list work for you.

Ready to find your perfect match? Let’s dive in.

Best To-Do List Apps 2025

What Makes a Good To-Do List App (for Latenode Integration)?

A to-do list app has one primary job: turning your ideas and responsibilities into clear, actionable tasks. But in 2025, a truly effective app goes beyond just task creation. It should seamlessly fit into your workflow, adapt as your needs evolve, and - when paired with Latenode - transform basic task management into a robust, automated system.

Fast Task Addition and Organization

Speed and simplicity are the heart of any effective to-do list app. Adding a task should take just seconds, and organizing those tasks should feel natural and effortless. This becomes even more important when integrating with Latenode, where tasks might be created automatically from emails, calendar events, or team messages. The app must handle this rapid input without slowing down, ensuring that automation runs smoothly.

Multiple Ways to Stay Organized

The best apps offer flexible organizational tools like tags, lists, projects, due dates, and priority levels. These features should work together, not overwhelm you. Some users think in terms of projects, while others use contexts like "@home" or "@office." Many need a mix of both. The ability to adjust your organizational system as your workflow evolves keeps the app relevant and useful.

Reminders That Work for You

A great to-do app ensures that tasks don’t get lost in the shuffle. Features like location-based reminders, alerts for deadlines, and nudges for overdue items are essential. With Latenode, these reminders can go a step further - triggering actions in other tools. For example, when a shared project deadline approaches, your app could send a Slack notification to your team or automatically block time on your calendar for focused work.

Clean and Intuitive Design

While it might seem like a minor detail, the app’s design plays a big role in whether you’ll stick with it. A cluttered or confusing interface creates unnecessary friction and can lead to frustration over time. The ideal app feels intuitive from the start but also provides advanced features when you need them. This clarity becomes even more critical when reviewing tasks generated through Latenode workflows, where understanding context and priorities is key.

Cross-Platform Synchronization

In today’s world, your tasks need to follow you everywhere - whether you’re on your phone during a commute, at your desk, or using a tablet at a café. Real-time syncing ensures that tasks completed on one device instantly update across all others, preventing duplicate work or missed items. This seamless synchronization lays the groundwork for automation across your app ecosystem with Latenode.

Integration Capabilities

Perhaps the most crucial feature for 2025 is how well the app integrates with other tools - especially when paired with Latenode. For example, Jason Lee, a Marketing Agency Director, shared his experience:

"The automation feature has streamlined our workflow at the marketing agency. Routine tasks are handled automatically, freeing up our time to focus on creative work and client interactions. Not having to worry about the next step in our workflow and simply have it auto-generated and assigned is just what we needed!" ^[1]

With Latenode, your to-do app can connect to over 300 other applications, enabling advanced workflows tailored to your needs.

Advanced Automation Features

Modern to-do apps should also support advanced automation features. These include auto-assigning tasks based on their content, updating task statuses when related actions occur in other apps, and enriching tasks with data from tools like CRMs or project management platforms. These capabilities transform a basic task list into a central hub for productivity.

1. Todoist

Todoist is a task management tool that combines ease of use with powerful organizational features, making it a favorite for users who need a reliable way to manage their daily tasks. Here's a closer look at what makes Todoist stand out.

Quick Task Entry and Smart Organization

Adding tasks in Todoist is fast and intuitive, thanks to its natural language processing. For instance, typing "Call John tomorrow at 2pm" will automatically schedule the task with the correct date and time. On mobile devices, voice input makes it even easier to capture tasks while on the go. The app also detects project names, labels, and priority levels as you type, so tasks can be categorized and prioritized effortlessly.

Flexible Ways to Organize

Todoist offers several methods to keep your tasks organized. You can sort them into projects, assign labels, or create custom filters for personalized task views. This flexibility ensures that your most critical tasks remain front and center.

Timely Reminders and Alerts

The app's robust reminders help you stay on top of deadlines. You can set alerts for upcoming tasks, ensuring you never overlook important commitments.

Seamless Cross-Platform Sync

Todoist keeps your tasks synced in real-time across all major platforms, including Windows, Mac, iOS, Android, and web browsers. Even if you're offline, any changes you make will sync automatically once you're back online. This seamless syncing also lays the groundwork for advanced automation possibilities with tools like Latenode.

Automating Todoist with Latenode

Todoist's powerful API makes it a perfect match for automation using Latenode's visual workflow builder. For example, you can set up workflows that automatically create tasks in Todoist based on new Google Calendar events or transform flagged Gmail emails into tasks while sending related Slack notifications. These automated processes help reduce manual work and improve efficiency across platforms.

Pricing: Todoist offers a free tier with essential features. The Pro plan, at $4 per month, provides advanced tools, while the Business plan starts at $6 per user per month, adding team collaboration and administrative controls. Combined with Latenode's automation capabilities, Todoist becomes a versatile tool for individuals and teams alike.

2. TickTick

TickTick is a versatile productivity app that blends task management with calendar views, making it a convenient tool for keeping your tasks and schedule in one place. This seamless integration helps reduce the hassle of switching between multiple apps during your day.

Quick Task Capture and Organization

TickTick simplifies task entry with its natural language processing feature. It can automatically recognize dates, times, and priorities as you type, ensuring tasks are captured swiftly. Whether you use the quick-add option or voice input, the app ensures your tasks are logged instantly.

For instance, typing something like "Review marketing proposal #work tomorrow !high" will create a high-priority task in your designated work project, with the correct tag and deadline. This smart parsing capability makes organizing tasks intuitive and efficient.

Flexible Organization Options

The app offers a variety of ways to sort and manage your tasks, including projects, tags, smart lists, and priority levels. This flexibility allows you to tailor your workflow, whether you prefer grouping tasks by project or filtering them by tags and due dates. With its calendar integration, you can view tasks alongside events in daily, weekly, or monthly formats, giving you a clear overview of your schedule and helping you avoid overbooking yourself.

Advanced Reminders and Notifications

TickTick’s reminder system is more than just basic alerts. It includes location-based reminders, multiple alert settings, and persistent notifications that stay active until addressed. You can even set multiple reminders for a single task to ensure nothing slips through the cracks. Recurring tasks are also highly customizable, with options like "every 2nd Tuesday of the month" or "3 days after completion." These features can seamlessly pair with Latenode workflows, creating automated systems to streamline your productivity.

Cross-Platform Synchronization

TickTick syncs in real-time across various platforms, including Windows, Mac, iOS, Android, Apple Watch, and web browsers. Even without an internet connection, the app remains functional, syncing changes automatically once you're back online. This ensures that your tasks and schedules are always up-to-date, no matter where you are or what device you're using.

Automating with Latenode

TickTick’s API opens up opportunities for automation, especially when paired with Latenode. For example, you can set up workflows to create tasks from flagged emails or automatically block time on your calendar for specific tasks. This integration empowers you to save time and focus on what truly matters.

Pricing: TickTick offers a free plan that includes most essential features, with a cap of 99 tasks per list and two calendar subscriptions. For $2.40 per month (billed annually), the Premium plan removes these limits and unlocks additional features like advanced calendar subscriptions, custom smart lists, and more sophisticated recurring task options.

3. Microsoft To Do

Microsoft To Do is a task management app designed for quick task entry and seamless organization, making it an excellent tool for staying on top of your responsibilities.

Quick Task Entry and Simple Organization

Adding tasks in Microsoft To Do is a breeze. Its user-friendly interface features a clean sidebar for navigating between lists and a focused main view that emphasizes your priorities for the day. This layout ensures that managing your tasks is both straightforward and efficient.

Flexible Task Organization

The app allows you to organize tasks into custom lists with due dates, making it easy to group items by project or personal priorities. Whether you're managing work deadlines or personal errands, this structure helps you stay focused and in control.

Reliable Reminders and Notifications

Microsoft To Do’s reminder system ensures you never miss an important deadline. Timely notifications keep you updated on tasks that are due or upcoming, providing peace of mind. This functionality works effortlessly alongside the app’s syncing capabilities, ensuring you’re always in the loop.

Sync Across All Your Devices

One of the standout features of Microsoft To Do is its ability to sync across multiple platforms. Whether you’re using a smartphone (Android, iPhone, iPad), a desktop (Windows, Mac), a web browser (Chrome, Firefox, Safari), voice assistants like Siri, or wearable devices (Apple Watch, Wear OS, Huawei), your tasks are always accessible wherever you need them ^[1].

Automate Workflows with Latenode Integration

Microsoft To Do becomes even more powerful when paired with Latenode. By leveraging Microsoft To Do's API, Latenode can automate repetitive tasks, such as creating to-do items from email alerts or scheduling follow-ups after calendar events. These automated workflows save time and ensure that no task slips through the cracks, enhancing your overall productivity.

Pricing: Microsoft To Do is free for personal use and is included with Microsoft 365 subscriptions for business users.

4. Apple Reminders

Apple Reminders serves as a trusted task management tool for those immersed in the Apple ecosystem. Designed to work seamlessly across Apple devices, it offers a range of features to help users stay organized and manage their tasks efficiently.

Quick Task Entry and Intuitive Organization

Adding tasks in Apple Reminders is effortless, whether you’re typing or using Siri. This simplicity allows for near-instant task creation, making it ideal for capturing to-dos on the fly.

The app lets you organize tasks into personalized lists, which can be tailored to separate work-related projects from personal errands. Additionally, its smart lists feature can automatically sort tasks based on due dates, priorities, or tags, saving you the hassle of manual organization.

Flexible Task Management Options

Apple Reminders provides multiple tools to help you keep your tasks in order. Users can create as many custom lists as needed, assign due dates and times, set priority levels, and even add detailed notes to individual tasks. For added convenience, the app supports location-based reminders, which notify you when you arrive at or leave specific places, such as your office or a grocery store.

Tags add another layer of organization, allowing you to categorize tasks across different lists. This makes it easy to filter and locate related tasks, no matter where they’re stored.

Reliable Alerts and Notifications

The app’s reminder system ensures you stay on top of your tasks. You can configure alerts based on times or locations, ensuring you’re reminded whether you’re at your desk or out and about.

Recurring reminders are particularly useful for repetitive tasks, such as weekly meetings or monthly bills. Once a task is completed, the app automatically schedules the next instance, reducing the need for manual input.

Seamless Syncing Across Apple Devices

Apple Reminders syncs effortlessly across iPhone, iPad, Mac, and Apple Watch via iCloud. Any changes made on one device are instantly reflected on others, creating a consistent and unified experience. It also integrates with Apple Calendar, allowing you to view reminders alongside scheduled events for a comprehensive approach to time management.

While the app is exclusive to Apple devices, this focus ensures deep and reliable integration with iOS and macOS features, enhancing its functionality. This tight integration also opens doors for advanced automation possibilities with tools like Latenode.

Enhanced Automation with Latenode

By connecting Apple Reminders to Latenode, you can unlock powerful automation capabilities. For instance, Latenode can automatically create tasks in Apple Reminders based on specific triggers, such as receiving an email with certain keywords or adding tagged events to your calendar.

Automation can also bridge Apple Reminders with team tools. For example, when you mark a task as complete, Latenode can update project statuses in platforms like Notion or notify team members via Slack. This integration streamlines workflows, connecting personal task management with broader team collaboration.

Pricing: Apple Reminders is completely free and comes pre-installed on all Apple devices, including iOS, iPadOS, and macOS.

5. Things

Things 3 is a top-tier task management app tailored for Apple users who appreciate sleek design and dependable performance across their devices. Praised by outlets like Wirecutter and PCMag for its seamless mix of style and functionality ^[2][3], it has earned a loyal following among those who prioritize a polished user experience.

Task Capture and Organization

With Things 3, capturing tasks is quick and straightforward, while its organizational features shine through a flexible hierarchy. Users can structure their workflow with Areas, Projects, Headings, and Tasks, making even the most complex projects feel more approachable. While its natural language input has some limitations, it remains intuitive for adding tasks complete with due dates, notes, and tags. Unlike some apps, Things 3 operates independently of other Apple apps ^[2] and supports tagging for cross-project categorization. However, it lacks certain features like location-based reminders. The app’s organizational tools are complemented by Things Cloud, which ensures tasks stay synchronized across all your Apple devices.

Cross-Platform Syncing

Things Cloud is the backbone of Things 3’s syncing capabilities, ensuring smooth and secure updates across Mac, iPad, iPhone, and Apple Watch. With over a decade of proven reliability, the service encrypts data both during transmission and while stored. It also includes offline functionality, syncing any changes automatically once you’re reconnected ^[5]. This makes it a dependable option for users who need consistent access to their tasks, regardless of their device or connection status.

Integration Potential with Latenode for Automation

Although Things 3 is built with individual users in mind, its functionality can be expanded through automation with Latenode. By integrating Things 3 with Latenode, you can connect your task management to larger workflows. For instance, you could automate task creation when specific emails arrive or when new calendar events are added. Latenode's AI Copilot takes this a step further, enabling advanced automations like generating project templates in Things from client onboarding forms or syncing updates between Things and other project tools when tasks are completed.

Pricing

Things 3 is available as a one-time purchase for each device: $10 for iPhone and Apple Watch, $50 for Mac, $20 for iPad, and $30 for Vision Pro ^[2]. There are no subscription fees, making it a straightforward investment for Apple users ^[4].

6. Google Tasks

Google Tasks is a straightforward to-do list app tailored for users who rely heavily on Google's ecosystem. It integrates directly with Gmail, Google Calendar, and other Google services, making it a natural choice for those already immersed in these tools. As Pleexy describes:

"It lives right inside Gmail, Calendar, and all your favorite Google apps. Need to turn that important email into a task? Just drag and drop. Running late to a meeting? Add a quick reminder right from your calendar. And yes, it works beautifully on your phone too - perfect for those 'oh wait, I need to…' moments." ^[6]

Quick Task Creation and Organization

Google Tasks simplifies task management with its intuitive features. Tasks can be added directly from Gmail by clicking the three-dot menu on an email and selecting "Add to Tasks", or by dragging emails into the Tasks sidebar ^[9]. For those who prefer speed, the app also supports keyboard shortcuts to streamline task creation.

Its organizational design allows users to create multiple lists, helping to keep work projects, personal errands, and other priorities separate. Larger tasks can be broken down into subtasks, making them easier to tackle. Additionally, due dates can be assigned to ensure tasks stay on track ^[7].

Flexible, Yet Simple Organization

While Google Tasks focuses on simplicity, it still provides effective tools for organizing your workload. Users can create unlimited task lists without worrying about storage limits, set due dates to meet deadlines, and schedule recurring tasks for daily, weekly, or monthly intervals. However, it avoids more complex features like tags, Kanban boards, or Gantt charts, keeping the app lightweight and easy to use. This simplicity is especially useful when paired with Latenode’s automation, which can handle more advanced workflow needs.

Seamless Sync Across Devices

Google Tasks ensures your to-do lists are always up to date by syncing effortlessly across devices ^[9]. As part of Google Workspace, it benefits from strong security protocols, including encryption during data transfer and storage. The mobile app even works offline, syncing your updates automatically when you're back online ^[7].

Enhanced Automation with Latenode

Google Tasks already integrates well with Gmail and Google Calendar, but its potential expands significantly when paired with Latenode. By connecting Google Tasks to other business tools, Latenode allows you to automate and streamline workflows with ease. Its visual builder enables users to set up custom triggers and actions tailored to specific needs ^[8].

For instance, Latenode can automatically create tasks in Google Tasks whenever new Zendesk tickets, Pipedrive deals, or Mailchimp subscriber entries are generated ^[8]. Additionally, automation through Latenode can refine task details and priorities, ensuring your workflow remains efficient and well-organized.

These automation capabilities make Google Tasks a powerful addition to any productivity toolkit, especially for users looking to simplify their task management without sacrificing functionality.

Pricing: Google Tasks is completely free as part of Google Workspace, making it an appealing option for those seeking effective task management at no cost ^[9].

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7. Any.do

Any.do is a task management app tailored for individuals who struggle to stay on top of their to-do lists. With a user base exceeding 40 million globally, it combines task organization, intelligent reminders, and cross-platform syncing to help users remain productive and focused ^[12].

This app functions as a versatile tool, serving as a to-do list, daily planner, and calendar all in one. One of its standout features is the "Any.do Moment", a daily review session that encourages users to prioritize their most pressing tasks for the day ^[11].

Quick Task Creation and Organization

Any.do simplifies task creation, making it quick and intuitive. Its streamlined interface allows users to add tasks effortlessly on any device, with instant syncing ensuring tasks are always up to date. Long-time user Nick W., a Managing Director in Management Consulting, shares:

"I've been using Any.do for over 10 years and love its simplicity of use. It's just so easy to create a to-do list, and it's fun crossing items off once they are completed."

• Nick W., Managing Director, Management Consulting ^[13]

The app's "Any.do Lists" feature enhances organization by enabling users to create separate lists for different projects or aspects of life. Mark, who works in the automotive industry, highlights this feature:

"Any.do is a fantastic tool for task management... Its standout feature, Any.do Lists, allows me to organize tasks effectively by creating lists, making it easier to prioritize my various activities."

• Mark, Automotive ^[10]

Smart Reminders and Notifications

Any.do ensures tasks don’t fall through the cracks with its variety of reminders, including time-based, location-based, and recurring alerts ^[15]. Sarah Patel, a medical student, describes how these features fit seamlessly into her busy schedule:

"Any.do's recurring reminders and location-based alerts are perfect for my busy life as I'm often too tired to remember important chores. Getting reminders right when I'm at the right place to execute them is a gamechanger. It's like having a personal assistant."

• Sarah Patel, Medical Student ^[15]

Seamless Cross-Platform Syncing

Another key strength of Any.do is its ability to sync tasks across devices. Whether you're using iOS, Android, Windows, Mac, web browsers, or even smartwatches, your tasks stay accessible and up to date ^[11]. Viktor I., an automotive business owner, appreciates this flexibility:

"I can use it on any device."

• Viktor I., Automotive ^[13]

Mitali, who works in the computer software industry, also praises its functionality:

"Any.do serves as my go-to digital planner, aiding me in daily tasks and seamlessly syncing them with my calendar. The user-friendly interface allows for versatile task organization, and widgets, especially the calendar widget, are aesthetically pleasing and practical."

• Mitali, Computer Software ^[10]

Automating with Latenode

Any.do’s capabilities can be expanded further through integration with Latenode. With Latenode, users can automate task creation by connecting Any.do to external triggers. For instance, you could set up a workflow where tasks are automatically added to Any.do whenever an important email arrives in your Gmail inbox. Latenode’s visual builder makes it easy to design these automations without requiring any coding, streamlining your task management process.

Pricing: Any.do offers a free plan with essential features. The Premium Plan is available for $3 per month, while the Teams Plan costs $5 per month. Opting for annual billing reduces the Premium Plan to $4.99 per month ^[10][14].

8. Akiflow

Akiflow stands out as a task management platform designed to simplify and centralize workflows. By consolidating tasks from over 3,000 tools into a single inbox, it addresses a common productivity hurdle - frequent tool-switching. On average, workers toggle between apps 1,200 times daily, making Akiflow’s unified approach particularly valuable ^[16][17].

Quick Task Entry and Detailed Organization

Akiflow makes adding and managing tasks effortless with its command bar. Tasks can be captured from various sources and enriched with detailed information, such as planned time, duration, recurrence, priority, status, and deadlines. This eliminates the need to jump between apps, keeping everything streamlined.

Flexible Organizational Features

Tasks in Akiflow are organized using projects and tags, offering a dual-layered system for categorization. Projects act as hierarchical containers, with each task assigned to one project. Tags, on the other hand, allow for multiple thematic labels like "urgent" or "client-facing." This flexibility is further enhanced by features like status tracking and customizable recurrence settings.

Automating Akiflow with Latenode

Akiflow’s functionality can be elevated through automation with Latenode. By leveraging Latenode’s visual builder, users can set up workflows that automatically create tasks. For example, urgent emails from Gmail can be transformed into high-priority tasks with assigned projects, or Slack mentions can be converted into tasks with deadlines - all without manual input.

Pricing: Akiflow follows a subscription model, with pricing details available on their website. Its integration capabilities and centralized task management make it an appealing option for both individuals and teams looking to boost productivity.

9. Sunsama

Sunsama is a productivity platform designed to simplify the chaos of modern work environments by turning daily planning into a focused and intentional process. Unlike basic task-list apps, Sunsama combines task management, scheduling, and email integration into a single, cohesive system. It brings together tasks, calendar events, and emails into one seamless view, making it a perfect tool for professionals who want to take back control of their day ^[20].

Best for: Professionals looking for a mindful and integrated approach to daily planning with calendar and email management.

Fast Task Addition and Organization

One of Sunsama’s standout features is how quickly and thoughtfully it allows users to capture and organize tasks. The app uses AI to suggest task categories (called channels) and estimate the time required for each task based on work patterns. This feature saves time and ensures tasks are appropriately planned. Ryan Wickstrand shared his experience:

"I LOVE the AI predicted times and channels. I feel like Sunsama knows me, and the type of work I do. Planning time and assigning channels is essential for me, and having this automatically filled in is a big time saver" ^[18].

Sunsama also integrates seamlessly with popular productivity tools like Asana, Trello, and Notion, so you don’t have to waste time manually transferring tasks between platforms. This integration ensures your workflow remains uninterrupted and nothing important gets overlooked.

Multiple Organizational Methods

Sunsama offers a variety of ways to keep your work organized:

• Channels: These act as smart tags to categorize tasks by project, client, or department.
• Weekly Objectives: Align daily tasks with larger goals to stay focused on what matters most.
• Subtasks: Break down complex projects into smaller, manageable steps.
• Backlog: A dedicated space for tasks that aren’t part of your immediate plans but need to stay accessible.

The app also supports flexible scheduling with start and due dates, giving you the ability to plan ahead while managing deadlines effectively. All of this is synced across platforms, keeping your work accessible wherever you are.

Cross-Platform Syncing

Sunsama provides synchronization across desktop and mobile devices, ensuring your planning tools are always up to date. However, users often note that the desktop version offers the most comprehensive experience, while the mobile app is better suited for quick updates and on-the-go reference ^[21].

Integration Potential with Latenode for Automation

Sunsama becomes even more powerful when paired with Latenode for automation. By connecting Sunsama with other tools, you can create workflows that streamline repetitive tasks. For example, users have automated the creation of Sunsama tasks from Gmail emails with specific labels or converted new Notion database entries into actionable Sunsama tasks. Other workflows include turning Slack starred messages or flagged Missive emails into Sunsama tasks, ensuring that no important detail is missed.

Example Latenode workflows for Sunsama:

• Gmail → Sunsama: Automatically generate high-priority tasks from emails marked as "urgent."
• Slack → Sunsama → Google Calendar: Turn team mentions into scheduled tasks with designated time blocks.

Pricing

Sunsama is priced at $20/month, or $16/month when billed annually, providing full access to its features ^[22].

Recognized as Wirecutter's top pick for AI scheduling apps ^[19], Sunsama has received glowing endorsements. Paul Galatis, CEO of Names & Faces, shared:

"The tool that has had the greatest impact on my life and my productivity is unquestionably Sunsama" ^[20].

While Sunsama’s pricing is higher than that of basic to-do apps, its focus on intentional planning and robust integrations makes it a worthwhile investment for professionals managing complex and demanding workloads.

10. Motion

Motion is an AI-powered platform that redefines productivity by combining project management, task management, calendar coordination, and meeting scheduling into one streamlined tool ^[24]. Unlike traditional to-do list apps that merely store tasks, Motion leverages artificial intelligence to prioritize, schedule, and optimize your daily workflow - reducing the time spent on manual planning.

Best for: Professionals and small to medium-sized teams seeking a smarter way to handle task prioritization and scheduling.

Fast Task Addition and Organization

Motion’s AI Task Planner simplifies task management by organizing tasks based on priorities, deadlines, and available time slots. Users have reported completing projects 32% faster and achieving a 40% boost in efficiency, thanks to its ability to eliminate idle time and reduce the need for constant check-ins ^[23].

Versatile Organizational Tools

Motion provides a range of powerful features to keep your work organized:

• AI-powered project management: Automatically assigns tasks based on team capacity and deadlines.
• Calendar integration: Blocks time for essential tasks and prevents over-scheduling.
• Meeting scheduling: Automates meeting arrangements based on team availability and priorities.
• Workflow automation: Uses the AI Workflow Builder to streamline processes efficiently.

The platform integrates seamlessly with popular tools like Gmail, Outlook, Google Calendar, Apple Calendar, Zoom, and Google Meet. For developers, Motion also offers a robust API and detailed documentation, making it easy to connect with external systems ^[23].

Cross-Platform Accessibility

Motion ensures flexibility by offering web, desktop, and mobile apps compatible with iOS and Android devices ^[26]. It supports syncing with multiple calendars, including Google Calendar, Apple Calendar, and Outlook Calendar. However, creating new tasks is most effective via the web or desktop app ^[26][27]. With these features, pairing Motion with Latenode can take workflow automation to the next level.

Enhanced Automation with Latenode Integration

Motion’s AI-driven capabilities become even more powerful when integrated with Latenode. By connecting Motion to Latenode’s low-code platform, users can automate complex workflows and ensure tasks are seamlessly prioritized and updated across tools. This integration enables Motion to interact with CRMs, calendars, and other business applications.

Examples of Latenode Workflows with Motion:

• Project Management: When a task approaches its deadline in Motion, Latenode can trigger a Slack notification to alert the team, ensuring timely completion.
• Customer Support: Motion can automatically create a Freshdesk support ticket from customer feedback data, streamlining issue resolution.
• Marketing: As campaign tasks progress, Motion can update a Google Sheets file with performance metrics, simplifying monitoring and reporting ^[25].

Pricing

Motion offers two pricing options:

• Individual plan: $29 per user/month (billed annually) or $49 per user/month (billed monthly).
• Team plan (for 3+ users): $19 per user/month (billed annually) or $29 per user/month (billed monthly) ^[24].

With a 4.5-star rating on G2, Motion has earned praise for helping users achieve faster promotions and measurable revenue improvements ^[23]. While its pricing is higher than basic task management apps, the AI-driven automation and robust feature set make it an excellent choice for teams and professionals who want to focus on completing work instead of managing it.

Other To-Do List Options (Integrable with Latenode)

While traditional to-do list apps are excellent for managing tasks, many professionals are turning to project management platforms and note-taking apps as versatile alternatives. With Latenode integration, these tools can transform into powerful task management systems, streamlining workflows and enhancing productivity.

Project Management Platforms as Task Managers

Project management tools such as Asana, Trello, ClickUp, and Jira offer more than just task tracking - they provide advanced features like team collaboration, project timelines, and visual progress tracking. These capabilities make them ideal for both personal organization and professional team workflows.

For example, Asana is highly rated with a 4.5/5 score from over 13,300 users on Capterra. It offers a flexible pricing structure, ranging from a free plan to $30.49 per user per month, making it accessible for various needs ^[28]. Similarly, Trello uses its intuitive Kanban-style boards to maintain a 4.5/5 rating from over 17,700 users, while ClickUp boasts a 4.6/5 score and starts at just $5 per user monthly ^[28]. These platforms are designed to reduce inefficiencies by organizing tasks with clear hierarchies, deadlines, and visual tools.

Note-Taking Apps for Task Management

Note-taking apps have evolved into comprehensive productivity tools that integrate task management with contextual information. Apps like Notion, Evernote, Microsoft OneNote, and Google Keep allow users to manage tasks alongside related documents, research, and project details.

Evernote enables users to create tasks directly within notes, set due dates, assign responsibilities, and include rich content like images, web clips, and audio files ^[29][30]. Its flexible viewing options - such as sorting tasks by assignment or due date - ensure easy navigation, and automatic syncing keeps everything updated across devices ^[30].

Notion, on the other hand, allows for extensive customization. Users can design dashboards with calendars, Gantt charts, Kanban boards, and custom databases ^[31]. Tasks can be sorted by priority or category, and larger projects can be broken into subtasks for better management ^[31]. With a 4.7/5 rating from more than 2,500 GetApp reviews, Notion is a favorite for both individual and team use ^[33]. Pricing for these tools remains competitive: Evernote starts at $2.70 per user monthly, while Notion begins at $12 per user per month ^[32][34]. Microsoft OneNote, often included with Microsoft 365 subscriptions, holds a strong 4.6/5 rating from over 1,800 users ^[33].

Enhanced Automation Through Latenode Integration

Latenode takes these tools to the next level by enabling seamless automation across your app ecosystem. Its visual workflow builder and JavaScript support allow for tailored integrations that address specific business needs ^[35].

For instance, with Latenode, you can automate the creation of onboarding tasks in Asana using new employee data or dynamically update project priorities in ClickUp based on marketing campaign results ^[35]. In note-taking apps like Notion, Latenode can process form submissions to generate detailed prospect profiles, complete with relevant research and follow-up tasks ^[35].

Whether your priority is the collaborative features of a project management platform or the contextual flexibility of a note-taking app, Latenode ensures these tools integrate effortlessly with your existing workflows. By eliminating manual data entry and reducing context switching, Latenode helps you maintain a smooth, efficient productivity system tailored to your needs.

Automating Your To-Do List with Latenode

Integrating your to-do list into your broader workflow ecosystem can significantly boost productivity. With Latenode's visual workflow builder, you can create advanced automation logic without writing a single line of code. Its AI-powered JavaScript code generator and support for complex conditional logic allow you to design workflows tailored to your business needs. Whether it's managing customer support tickets, tracking sales pipelines, or coordinating project tasks, Latenode ensures seamless automation across various business functions.

Cross-Platform Task Creation and Management

Latenode simplifies task creation by automatically generating tasks from platforms like Zendesk, Asana, Jira, or Pipedrive. This eliminates the need for manual input, ensuring no task is overlooked. For instance, sales teams can rely on Latenode to update Todoist tasks in real-time as deals progress through different stages in Pipedrive, keeping everyone aligned and up-to-date.

Marketing and Lead Management Automation

Marketing teams can achieve greater efficiency by connecting their to-do list apps with campaign management tools through Latenode. For example, when a new subscriber joins your Mailchimp list, Latenode can automatically create a Todoist task to ensure timely follow-up and engagement. Similarly, subscriber data can trigger task creation in Google Tasks, streamlining onboarding campaigns without requiring manual input.

HR and Administrative Process Integration

Latenode doesn't just streamline external workflows; it also enhances internal processes. When a new employee is added to BambooHR, Latenode can automatically generate onboarding tasks in Todoist, ensuring every step is accounted for. For teams using Google Tasks, similar automations can handle essential onboarding activities, even during high-volume hiring periods. By adding context, due dates, and priorities directly from source data, Latenode transforms simple reminders into actionable plans.

Advanced Workflow Capabilities

Latenode supports multi-step workflows that go beyond basic task automation. With integrations across over 300 applications, it enables browser automation, database management, and complex conditional logic. For example, starred emails in Gmail can automatically become Todoist tasks enriched with relevant details, while important Slack messages can be converted into actionable items, complete with conversation history. Additionally, Typeform submissions can trigger task creation and follow-up actions tailored to specific responses.

Francisco de Paula S., a Web Developer specializing in Market Research, highlights the platform's flexibility:

"Limitless automation integrations no matter what your use case. The AI javascript code generator node is a life saver, if you get to a point in the automation that a tool or node is not yet created to interact with Latenode, the AI…" ^[36]

These examples demonstrate how Latenode enhances your to-do app, making task management more efficient and unified across your organization.

Cost-Effective Scaling and Reliability

Unlike traditional automation platforms that charge based on tasks or users, Latenode uses a pay-per-compute model, allowing businesses to scale affordably based on actual usage. Automation Specialist Sophia E. shares her experience:

"Latenode is a cheaper but powerful alternative to the usual AI automation tools. It's easy to use, even for beginners, thanks to its simple and intuitive interface." ^[36]

With a 99% uptime guarantee for automations ^[36], Latenode ensures reliability even during peak business periods. This dependability is critical when your to-do list app serves as the backbone for workflows spanning customer support, sales, and project management coordination.

Conclusion

Choosing the right to-do app depends on how you work and what you need to stay organized. Whether you lean toward Todoist for its balanced project management tools, TickTick for its built-in calendar features, or Things for its seamless integration with Apple devices, each app offers distinct advantages that can reshape how you manage and complete tasks. These tools provide a solid starting point for building a more efficient and organized workflow.

The real power, however, comes when you integrate your chosen app into a larger digital system. Automation plays a key role here, reducing repetitive tasks and ensuring nothing falls through the cracks. With Latenode, you can connect your to-do app to over 300 tools, allowing tasks to update automatically as information changes in your systems. For instance, if a project deadline shifts or a new task is added elsewhere, automation ensures your to-do list reflects those changes without any manual effort.

In addition to integration, Latenode stands out for its flexible pricing and ability to scale. Its pay-per-compute model adapts to your usage, while its AI-driven features allow you to create automations tailored to your specific needs.

Ultimately, the best to-do app is the one that fits seamlessly into your daily routine. With Latenode’s automation capabilities, even a simple task list can become the central hub of your productivity system, helping you stay on top of your goals with ease.

FAQs

How can Latenode make to-do list apps more efficient through automation?

Latenode enhances the functionality of to-do list apps by automating routine tasks and seamlessly integrating them with the tools you rely on daily. For instance, it can automatically add tasks to your to-do list whenever a new lead is entered into your CRM or transform customer support tickets into actionable items - completely eliminating the need for manual updates.

With Latenode’s user-friendly visual builder, you can design workflows tailored specifically to your requirements. These automations simplify task management, minimize repetitive work, and keep your tools aligned, ensuring your productivity systems operate more efficiently and cohesively.

What are the main differences between the free and premium versions of the top to-do list apps in 2025?

The differences between free and premium versions of popular to-do list apps generally come down to the availability of advanced tools, collaboration features, and customization options.

• Todoist: The free version handles basic task management and collaboration. Upgrading to the premium version unlocks extras like labels, reminders, project templates, and productivity tracking tools.
• TickTick: Free users can create task lists and set reminders. Premium users, however, gain access to calendar views, custom smart lists, and additional integrations.
• Microsoft To Do: The free version includes essential task management and integration with Microsoft services. Premium features, bundled with Microsoft 365, provide enhanced collaboration and organizational tools.
• Apple Reminders: This app is entirely free and lacks a premium tier. However, it offers extensive functionality through its seamless integration with Apple’s ecosystem.
• Things: There’s no free version of this app. Users must make a one-time purchase to access its streamlined interface and robust organizational features.
• Google Tasks: Fully free to use, Google Tasks offers basic functionality but falls short in collaboration and advanced integration compared to other apps.
• Any.do: The free version covers basic task management, while the premium plan includes unlimited tasks, advanced collaboration, and more integrations.

While free versions are sufficient for basic needs, premium plans cater to users who require more advanced features and greater flexibility in managing their tasks.

How do I choose the best to-do list app for my workflow?

Choosing a to-do list app begins with understanding how you like to manage your tasks and what features are most important for your workflow. Do you prefer organizing with simple lists, using tags to group tasks, or breaking things down into projects? Are reminders essential for you? Perhaps you value a clean design or need an app that syncs effortlessly across all your devices. These preferences will guide you toward the right solution.

Trying out a few apps can make the decision easier. Many apps provide free versions or trial periods, allowing you to explore their functionality and see which one feels natural to use. Another key factor is integration - look for apps that connect smoothly with the tools you already rely on. For instance, apps that support automation can streamline your routine by automatically syncing tasks or creating them based on triggers from other platforms. In the end, the ideal app is one that aligns with your habits and makes managing your tasks easier, not more complicated.

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