How to connect ActiveCampaign and QuickBooks
Create a New Scenario to Connect ActiveCampaign and QuickBooks
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a ActiveCampaign, triggered by another scenario, or executed manually (for testing purposes). In most cases, ActiveCampaign or QuickBooks will be your first step. To do this, click "Choose an app," find ActiveCampaign or QuickBooks, and select the appropriate trigger to start the scenario.

Add the ActiveCampaign Node
Select the ActiveCampaign node from the app selection panel on the right.


ActiveCampaign

Configure the ActiveCampaign
Click on the ActiveCampaign node to configure it. You can modify the ActiveCampaign URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the QuickBooks Node
Next, click the plus (+) icon on the ActiveCampaign node, select QuickBooks from the list of available apps, and choose the action you need from the list of nodes within QuickBooks.


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Authenticate QuickBooks
Now, click the QuickBooks node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your QuickBooks settings. Authentication allows you to use QuickBooks through Latenode.
Configure the ActiveCampaign and QuickBooks Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the ActiveCampaign and QuickBooks Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Save and Activate the Scenario
After configuring ActiveCampaign, QuickBooks, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the ActiveCampaign and QuickBooks integration works as expected. Depending on your setup, data should flow between ActiveCampaign and QuickBooks (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect ActiveCampaign and QuickBooks
ActiveCampaign + QuickBooks + Slack: When a contact is tagged as 'VIP' in ActiveCampaign, an invoice is created in QuickBooks, and a notification is sent to the sales team in Slack.
QuickBooks + ActiveCampaign + Google Sheets: When a new invoice is created in QuickBooks, the corresponding customer record in ActiveCampaign is updated, and the invoice details are logged in a Google Sheet for analysis.
ActiveCampaign and QuickBooks integration alternatives

About ActiveCampaign
Automate ActiveCampaign tasks within Latenode for streamlined marketing. Trigger campaigns based on data from any source, not just forms. Sync contacts, segment lists, and personalize emails using Latenode’s visual editor and built-in data transformation tools. Connect to CRMs or databases for smarter, automated customer journeys without complex coding.
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About QuickBooks
Use QuickBooks within Latenode to automate accounting tasks. Sync invoices, track payments, and manage customer data across platforms. Automate data entry and reporting with no-code tools or custom JavaScript. Connect QuickBooks to your CRM, e-commerce, or payment gateways for streamlined financial workflows that scale easily.
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See how Latenode works
FAQ ActiveCampaign and QuickBooks
How can I connect my ActiveCampaign account to QuickBooks using Latenode?
To connect your ActiveCampaign account to QuickBooks on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select ActiveCampaign and click on "Connect".
- Authenticate your ActiveCampaign and QuickBooks accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create QuickBooks invoices from new ActiveCampaign deals?
Yes, you can! Latenode lets you automate invoice creation when a deal closes. Enjoy seamless, real-time financial updates with no manual data entry needed.
What types of tasks can I perform by integrating ActiveCampaign with QuickBooks?
Integrating ActiveCampaign with QuickBooks allows you to perform various tasks, including:
- Creating QuickBooks customers from new ActiveCampaign contacts.
- Updating QuickBooks customer data when ActiveCampaign contacts are updated.
- Automatically generating invoices in QuickBooks upon ActiveCampaign deal completion.
- Tracking invoice payments in QuickBooks and updating contact properties in ActiveCampaign.
- Sending personalized emails from ActiveCampaign based on QuickBooks payment status.
Can I use custom fields from ActiveCampaign in QuickBooks workflows?
Yes, Latenode supports custom field mapping, letting you transfer specific ActiveCampaign data to relevant fields in QuickBooks, extending automation possibilities.
Are there any limitations to the ActiveCampaign and QuickBooks integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex or highly customized QuickBooks setups might require advanced configuration.
- Real-time sync depends on the API limits of both ActiveCampaign and QuickBooks.
- Historical data migration might require manual adjustments.