How to connect Acuity Scheduling and Gravity Forms
Create a New Scenario to Connect Acuity Scheduling and Gravity Forms
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Acuity Scheduling, triggered by another scenario, or executed manually (for testing purposes). In most cases, Acuity Scheduling or Gravity Forms will be your first step. To do this, click "Choose an app," find Acuity Scheduling or Gravity Forms, and select the appropriate trigger to start the scenario.

Add the Acuity Scheduling Node
Select the Acuity Scheduling node from the app selection panel on the right.


Acuity Scheduling

Configure the Acuity Scheduling
Click on the Acuity Scheduling node to configure it. You can modify the Acuity Scheduling URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Gravity Forms Node
Next, click the plus (+) icon on the Acuity Scheduling node, select Gravity Forms from the list of available apps, and choose the action you need from the list of nodes within Gravity Forms.


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Gravity Forms


Authenticate Gravity Forms
Now, click the Gravity Forms node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Gravity Forms settings. Authentication allows you to use Gravity Forms through Latenode.
Configure the Acuity Scheduling and Gravity Forms Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Acuity Scheduling and Gravity Forms Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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AI Anthropic Claude 3
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Gravity Forms
Trigger on Webhook
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Acuity Scheduling
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Iterator
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Webhook response


Save and Activate the Scenario
After configuring Acuity Scheduling, Gravity Forms, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Acuity Scheduling and Gravity Forms integration works as expected. Depending on your setup, data should flow between Acuity Scheduling and Gravity Forms (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Acuity Scheduling and Gravity Forms
Acuity Scheduling + Gravity Forms + Google Sheets: When a new appointment is created in Acuity Scheduling, retrieve client information from Gravity Forms and add a new row to Google Sheets with the combined data for easy tracking.
Gravity Forms + Acuity Scheduling + Zoom: When a new form is submitted in Gravity Forms, schedule a follow-up meeting in Acuity Scheduling and automatically create a Zoom meeting link to share with the respondent.
Acuity Scheduling and Gravity Forms integration alternatives

About Acuity Scheduling
Automate appointment scheduling with Acuity inside Latenode. Sync appointments to calendars, send reminders, and update CRMs automatically. Ditch manual data entry and build custom workflows using Latenode’s visual editor and API-first design. Scale your scheduling processes without code or per-step pricing limits.
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About Gravity Forms
Use Gravity Forms with Latenode to automate form data processing. Capture submissions, then trigger actions like sending emails, updating databases, or creating tasks in other apps. Enhance form data with AI, format it with JavaScript, and automate complex workflows without code — all inside Latenode's visual builder.
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FAQ Acuity Scheduling and Gravity Forms
How can I connect my Acuity Scheduling account to Gravity Forms using Latenode?
To connect your Acuity Scheduling account to Gravity Forms on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Acuity Scheduling and click on "Connect".
- Authenticate your Acuity Scheduling and Gravity Forms accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Acuity Scheduling when a new Gravity Forms entry is submitted?
Yes, with Latenode you can! Trigger Acuity Scheduling actions from Gravity Forms submissions, automating appointment scheduling and data sync. Leverage Latenode's no-code blocks for easy setup.
What types of tasks can I perform by integrating Acuity Scheduling with Gravity Forms?
Integrating Acuity Scheduling with Gravity Forms allows you to perform various tasks, including:
- Create an Acuity Scheduling appointment when a new Gravity Forms submission is received.
- Update contact information in Acuity Scheduling from Gravity Forms submission data.
- Send a confirmation email via Gravity Forms after an appointment is scheduled.
- Cancel an Acuity Scheduling appointment when a Gravity Forms entry is updated.
- Trigger different actions in Acuity Scheduling based on specific Gravity Forms answers.
What Acuity Scheduling data can I access within Latenode workflows?
Latenode allows access to appointments, clients, calendars, and appointment types within Acuity Scheduling for use in your automated workflows.
Are there any limitations to the Acuity Scheduling and Gravity Forms integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex conditional logic may require custom JavaScript.
- Historical data migration requires manual setup outside of Latenode.
- File uploads through Gravity Forms may require additional storage configuration.