Acuity Scheduling and Qwilr Integration

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Automatically generate customized proposals in Qwilr after a client schedules a consultation via Acuity Scheduling. Use Latenode's visual editor and JavaScript blocks to tailor each proposal dynamically, saving time and ensuring a personalized, professional touch, all while scaling affordably.

Swap Apps

Acuity Scheduling

Qwilr

Step 1: Choose a Trigger

Step 2: Choose an Action

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How to connect Acuity Scheduling and Qwilr

Create a New Scenario to Connect Acuity Scheduling and Qwilr

In the workspace, click the “Create New Scenario” button.

Add the First Step

Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Acuity Scheduling, triggered by another scenario, or executed manually (for testing purposes). In most cases, Acuity Scheduling or Qwilr will be your first step. To do this, click "Choose an app," find Acuity Scheduling or Qwilr, and select the appropriate trigger to start the scenario.

Add the Acuity Scheduling Node

Select the Acuity Scheduling node from the app selection panel on the right.

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Acuity Scheduling

Configure the Acuity Scheduling

Click on the Acuity Scheduling node to configure it. You can modify the Acuity Scheduling URL and choose between DEV and PROD versions. You can also copy it for use in further automations.

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Connect Acuity Scheduling

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Run node once

Add the Qwilr Node

Next, click the plus (+) icon on the Acuity Scheduling node, select Qwilr from the list of available apps, and choose the action you need from the list of nodes within Qwilr.

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Authenticate Qwilr

Now, click the Qwilr node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Qwilr settings. Authentication allows you to use Qwilr through Latenode.

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Run node once

Configure the Acuity Scheduling and Qwilr Nodes

Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.

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Run node once

Set Up the Acuity Scheduling and Qwilr Integration

Use various Latenode nodes to transform data and enhance your integration:

  • Branching: Create multiple branches within the scenario to handle complex logic.
  • Merging: Combine different node branches into one, passing data through it.
  • Plug n Play Nodes: Use nodes that don’t require account credentials.
  • Ask AI: Use the GPT-powered option to add AI capabilities to any node.
  • Wait: Set waiting times, either for intervals or until specific dates.
  • Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
  • Iteration: Process arrays of data when needed.
  • Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario

After configuring Acuity Scheduling, Qwilr, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.

Test the Scenario

Run the scenario by clicking “Run once” and triggering an event to check if the Acuity Scheduling and Qwilr integration works as expected. Depending on your setup, data should flow between Acuity Scheduling and Qwilr (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.

Most powerful ways to connect Acuity Scheduling and Qwilr

Acuity Scheduling + Qwilr + Google Calendar: When a new appointment is booked in Acuity Scheduling, automatically create a Qwilr proposal using a template. Subsequently, create a follow-up reminder event in Google Calendar to ensure timely follow-up.

Qwilr + Acuity Scheduling + Slack: When a Qwilr proposal is accepted, automatically schedule a kickoff meeting via Acuity Scheduling and notify the team in a designated Slack channel.

Acuity Scheduling and Qwilr integration alternatives

About Acuity Scheduling

Automate appointment scheduling with Acuity inside Latenode. Sync appointments to calendars, send reminders, and update CRMs automatically. Ditch manual data entry and build custom workflows using Latenode’s visual editor and API-first design. Scale your scheduling processes without code or per-step pricing limits.

About Qwilr

Automate Qwilr quote creation inside Latenode workflows. Automatically generate Qwilr proposals when triggered by new CRM leads or form submissions. Send data to Qwilr, then use Latenode to track views, trigger follow-ups, and update your database—no manual data entry needed. Scale personalized sales flows with ease.

See how Latenode works

FAQ Acuity Scheduling and Qwilr

How can I connect my Acuity Scheduling account to Qwilr using Latenode?

To connect your Acuity Scheduling account to Qwilr on Latenode, follow these steps:

  • Sign in to your Latenode account.
  • Navigate to the integrations section.
  • Select Acuity Scheduling and click on "Connect".
  • Authenticate your Acuity Scheduling and Qwilr accounts by providing the necessary permissions.
  • Once connected, you can create workflows using both apps.

Can I automatically generate Qwilr proposals after booking?

Yes, with Latenode, automatically trigger Qwilr proposals upon Acuity Scheduling bookings. This saves time and ensures prompt, personalized client communication, leveraging no-code and AI.

What types of tasks can I perform by integrating Acuity Scheduling with Qwilr?

Integrating Acuity Scheduling with Qwilr allows you to perform various tasks, including:

  • Automatically create Qwilr proposals when appointments are scheduled.
  • Update proposal statuses in Qwilr based on appointment changes.
  • Send personalized thank-you notes via Qwilr after appointments.
  • Track proposal acceptance rates alongside appointment data.
  • Generate invoices in Qwilr following completed appointments.

Can I filter Acuity Scheduling appointments based on custom fields?

Yes, Latenode enables filtering Acuity Scheduling appointments by any field. This allows for precise workflow triggering based on appointment details.

Are there any limitations to the Acuity Scheduling and Qwilr integration on Latenode?

While the integration is powerful, there are certain limitations to be aware of:

  • Complex conditional logic might require JavaScript code blocks.
  • Historical Acuity Scheduling data requires manual backfilling.
  • Qwilr's API rate limits can affect high-volume workflows.

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