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How to connect Fillout and Vapi
Create a New Scenario to Connect Fillout and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Fillout, triggered by another scenario, or executed manually (for testing purposes). In most cases, Fillout or Vapi will be your first step. To do this, click "Choose an app," find Fillout or Vapi, and select the appropriate trigger to start the scenario.
Add the Fillout Node
Select the Fillout node from the app selection panel on the right.
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Add the Vapi Node
Next, click the plus (+) icon on the Fillout node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
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Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Fillout and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Fillout and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Fillout
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Webhook response
Save and Activate the Scenario
After configuring Fillout, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Fillout and Vapi integration works as expected. Depending on your setup, data should flow between Fillout and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Fillout and Vapi
Fillout + Vapi + Google Sheets: When a new submission is received in Fillout, Vapi creates an outbound phone call to the responder. The details and outcome of the call are then logged in Google Sheets.
Vapi + Fillout + Slack: When a Vapi call is completed, send a Fillout survey link via Slack based on keywords identified during the phone call.
Fillout and Vapi integration alternatives
About Fillout
Use Fillout forms in Latenode to collect data and instantly trigger workflows. Instead of manual exports, automate follow-ups, database updates, or personalized emails based on form responses. Latenode lets you parse, transform, and route Fillout data to any app with full control and no per-step pricing.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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See how Latenode works
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FAQ Fillout and Vapi
How can I connect my Fillout account to Vapi using Latenode?
To connect your Fillout account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Fillout and click on "Connect".
- Authenticate your Fillout and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically call leads from Fillout forms?
Yes, you can! Latenode's visual editor makes it easy to trigger Vapi calls when new Fillout form submissions are received, automating lead outreach and improving response times.
What types of tasks can I perform by integrating Fillout with Vapi?
Integrating Fillout with Vapi allows you to perform various tasks, including:
- Initiating automated phone calls to respondents upon form submission.
- Sending personalized SMS messages based on form data.
- Creating call reminders in Vapi when specific form criteria are met.
- Updating contact information in Vapi based on Fillout entries.
- Triggering different Vapi workflows based on form responses.
What Fillout data triggers workflows inside Latenode?
New Fillout submissions trigger Latenode workflows instantly. You can use all form data in subsequent steps.
Are there any limitations to the Fillout and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex Vapi configurations may require some JavaScript knowledge.
- Large volumes of form submissions may impact workflow execution time.
- The integration relies on the availability of both Fillout and Vapi APIs.
