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How to connect Formstack and Kintone
Create a New Scenario to Connect Formstack and Kintone
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Formstack, triggered by another scenario, or executed manually (for testing purposes). In most cases, Formstack or Kintone will be your first step. To do this, click "Choose an app," find Formstack or Kintone, and select the appropriate trigger to start the scenario.
Add the Formstack Node
Select the Formstack node from the app selection panel on the right.
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Configure the Formstack
Click on the Formstack node to configure it. You can modify the Formstack URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Kintone Node
Next, click the plus (+) icon on the Formstack node, select Kintone from the list of available apps, and choose the action you need from the list of nodes within Kintone.
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Authenticate Kintone
Now, click the Kintone node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Kintone settings. Authentication allows you to use Kintone through Latenode.
Configure the Formstack and Kintone Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Formstack and Kintone Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Formstack, Kintone, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Formstack and Kintone integration works as expected. Depending on your setup, data should flow between Formstack and Kintone (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Formstack and Kintone
Formstack + Kintone + Slack: When a new form submission is received in Formstack, a new record is created in Kintone. After the record is created, a notification is sent to a specified Slack channel to inform the team of the new submission.
Formstack + Kintone + Google Sheets: When a new entry is submitted in Formstack, the corresponding record in Kintone is updated using the update key. This ensures any changes to the submission are reflected in Kintone. The update information is then logged in Google Sheets by adding a new row.
Formstack and Kintone integration alternatives
About Formstack
Use Formstack with Latenode to capture data via forms and automatically trigger workflows. Update databases, send notifications, or create documents based on submissions. Latenode adds logic, routing, and integrations to scale Formstack beyond simple data collection with visual tools and custom code.
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About Kintone
Integrate Kintone into Latenode to automate custom application workflows. Sync data, trigger actions, and manage processes without code. Extend Kintone's capabilities with Latenode's visual builder, JavaScript functions, and AI tools to automate data validation, reporting, and notifications. Scale efficiently and only pay for what you use.
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FAQ Formstack and Kintone
How can I connect my Formstack account to Kintone using Latenode?
To connect your Formstack account to Kintone on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Formstack and click on "Connect".
- Authenticate your Formstack and Kintone accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update Kintone records from Formstack submissions?
Yes, you can! Latenode's visual editor makes it simple to map Formstack data to Kintone fields, ensuring seamless, real-time updates and improved data management.
What types of tasks can I perform by integrating Formstack with Kintone?
Integrating Formstack with Kintone allows you to perform various tasks, including:
- Create new Kintone records from new Formstack submissions.
- Update existing Kintone records based on Formstack responses.
- Send customized email notifications for each new form submission.
- Generate reports in Kintone from collected Formstack data.
- Archive Formstack submissions as completed Kintone records.
How do I handle errors between Formstack and Kintone on Latenode?
Latenode provides robust error handling, allowing you to implement custom logic to manage and resolve issues between Formstack and Kintone workflows effectively.
Are there any limitations to the Formstack and Kintone integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require JavaScript code blocks.
- Rate limits of Formstack and Kintone APIs apply.
- File size limitations may exist for transferring attachments.
