How to connect FreshBooks and pdfFiller
Create a New Scenario to Connect FreshBooks and pdfFiller
In the workspace, click the โCreate New Scenarioโ button.

Add the First Step
Add the first node โ a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a FreshBooks, triggered by another scenario, or executed manually (for testing purposes). In most cases, FreshBooks or pdfFiller will be your first step. To do this, click "Choose an app," find FreshBooks or pdfFiller, and select the appropriate trigger to start the scenario.

Add the FreshBooks Node
Select the FreshBooks node from the app selection panel on the right.

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Configure the FreshBooks
Click on the FreshBooks node to configure it. You can modify the FreshBooks URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the pdfFiller Node
Next, click the plus (+) icon on the FreshBooks node, select pdfFiller from the list of available apps, and choose the action you need from the list of nodes within pdfFiller.

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Authenticate pdfFiller
Now, click the pdfFiller node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your pdfFiller settings. Authentication allows you to use pdfFiller through Latenode.
Configure the FreshBooks and pdfFiller Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the FreshBooks and pdfFiller Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that donโt require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Save and Activate the Scenario
After configuring FreshBooks, pdfFiller, and any additional nodes, donโt forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking โRun onceโ and triggering an event to check if the FreshBooks and pdfFiller integration works as expected. Depending on your setup, data should flow between FreshBooks and pdfFiller (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect FreshBooks and pdfFiller
FreshBooks + pdfFiller + Google Drive: When a new invoice is created in FreshBooks, automatically upload it to pdfFiller for archiving. Then, save the archived document to Google Drive for organized record-keeping.
pdfFiller + FreshBooks + Slack: When a new document is created in pdfFiller, automatically create a new invoice in FreshBooks and notify the team in Slack.
FreshBooks and pdfFiller integration alternatives
About FreshBooks
Connect FreshBooks to Latenode to automate invoice creation and payment tracking. Trigger actions in other apps (CRM, email) based on FreshBooks events. Centralize accounting data into workflows, use AI to analyze spendings, and get custom notifications โ all automated with Latenode's flexible, no-code visual builder.
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About pdfFiller
Automate PDF workflows with pdfFiller in Latenode. Fill, sign, and edit PDFs automatically as part of larger processes. Need to pre-fill contracts from a database, route signed documents to storage, or update records based on PDF content? Integrate pdfFiller into Latenode for scalable, no-code automation without per-step fees, and add custom logic if needed.
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FAQ FreshBooks and pdfFiller
How can I connect my FreshBooks account to pdfFiller using Latenode?
To connect your FreshBooks account to pdfFiller on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select FreshBooks and click on "Connect".
- Authenticate your FreshBooks and pdfFiller accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update invoices in FreshBooks after pdfFiller edits?
Yes, you can! Latenode's visual editor makes this easy. Automatically update FreshBooks invoice statuses based on pdfFiller signature workflows, streamlining approvals.
What types of tasks can I perform by integrating FreshBooks with pdfFiller?
Integrating FreshBooks with pdfFiller allows you to perform various tasks, including:
- Automatically creating invoices in FreshBooks from signed pdfFiller documents.
- Updating client information in FreshBooks based on submitted pdfFiller forms.
- Archiving signed pdfFiller documents directly to a FreshBooks project folder.
- Sending reminders via pdfFiller for overdue invoices tracked in FreshBooks.
- Triggering FreshBooks payments when a contract is signed in pdfFiller.
How do I handle errors when using FreshBooks with Latenode?
Latenode provides detailed error logs and notifications, letting you quickly identify and resolve issues in FreshBooks integrations, minimizing workflow disruptions.
Are there any limitations to the FreshBooks and pdfFiller integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex PDF form logic in pdfFiller may require custom JavaScript within Latenode.
- Rate limits imposed by FreshBooks API might affect high-volume data processing.
- Initial setup requires understanding of both FreshBooks and pdfFiller APIs.