Google Chat and Calendly Integration

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Automatically notify your Google Chat of new Calendly bookings and cancellations. Latenode’s visual editor makes it easier to customize notifications and add conditional logic, plus pay-by-execution pricing saves you money.

Swap Apps

Google Chat

Calendly

Step 1: Choose a Trigger

Step 2: Choose an Action

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How to connect Google Chat and Calendly

Create a New Scenario to Connect Google Chat and Calendly

In the workspace, click the “Create New Scenario” button.

Add the First Step

Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Google Chat, triggered by another scenario, or executed manually (for testing purposes). In most cases, Google Chat or Calendly will be your first step. To do this, click "Choose an app," find Google Chat or Calendly, and select the appropriate trigger to start the scenario.

Add the Google Chat Node

Select the Google Chat node from the app selection panel on the right.

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Google Chat

Configure the Google Chat

Click on the Google Chat node to configure it. You can modify the Google Chat URL and choose between DEV and PROD versions. You can also copy it for use in further automations.

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Connect Google Chat

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Run node once

Add the Calendly Node

Next, click the plus (+) icon on the Google Chat node, select Calendly from the list of available apps, and choose the action you need from the list of nodes within Calendly.

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Calendly

Authenticate Calendly

Now, click the Calendly node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Calendly settings. Authentication allows you to use Calendly through Latenode.

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Connect Calendly

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Configure the Google Chat and Calendly Nodes

Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.

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Calendly Oauth 2.0

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The action ID

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Run node once

Set Up the Google Chat and Calendly Integration

Use various Latenode nodes to transform data and enhance your integration:

  • Branching: Create multiple branches within the scenario to handle complex logic.
  • Merging: Combine different node branches into one, passing data through it.
  • Plug n Play Nodes: Use nodes that don’t require account credentials.
  • Ask AI: Use the GPT-powered option to add AI capabilities to any node.
  • Wait: Set waiting times, either for intervals or until specific dates.
  • Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
  • Iteration: Process arrays of data when needed.
  • Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario

After configuring Google Chat, Calendly, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.

Test the Scenario

Run the scenario by clicking “Run once” and triggering an event to check if the Google Chat and Calendly integration works as expected. Depending on your setup, data should flow between Google Chat and Calendly (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.

Most powerful ways to connect Google Chat and Calendly

Calendly + Google Meet + Google Chat: When a new invitee is created in Calendly, schedule a meeting in Google Meet and then send the Google Meet link as a message in Google Chat.

Calendly + Google Chat + HubSpot: When a meeting is booked via Calendly, send a notification message in Google Chat and create or update a contact in HubSpot.

Google Chat and Calendly integration alternatives

About Google Chat

Use Google Chat in Latenode for automated notifications & alerts. Trigger messages based on events in other apps, like new database entries or payment confirmations. Centralize alerts and status updates across services within a single, scalable Latenode workflow. Add custom logic and AI for smart notifications.

About Calendly

Automate meeting scheduling with Calendly in Latenode. Trigger workflows based on new bookings or cancellations. Automatically update CRMs, send personalized follow-ups, or manage team calendars, freeing up valuable time. Latenode adds flexible logic and integrations Calendly lacks, all visually and affordably.

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FAQ Google Chat and Calendly

How can I connect my Google Chat account to Calendly using Latenode?

To connect your Google Chat account to Calendly on Latenode, follow these steps:

  • Sign in to your Latenode account.
  • Navigate to the integrations section.
  • Select Google Chat and click on "Connect".
  • Authenticate your Google Chat and Calendly accounts by providing the necessary permissions.
  • Once connected, you can create workflows using both apps.

Can I get Google Chat notifications for new Calendly bookings?

Yes, you can! Latenode enables real-time Google Chat notifications upon each new Calendly booking. Stay informed instantly and improve your response time without manual checks.

What types of tasks can I perform by integrating Google Chat with Calendly?

Integrating Google Chat with Calendly allows you to perform various tasks, including:

  • Send Google Chat messages for each new Calendly event.
  • Update Google Chat status when a Calendly meeting is booked.
  • Post a summary of daily Calendly bookings to a Google Chat channel.
  • Automatically send reminders in Google Chat before a Calendly event.
  • Create a Google Chat task from new Calendly booking details.

Can I customize Google Chat messages based on Calendly event details?

Yes! Latenode’s data mapping lets you tailor Google Chat messages with Calendly event specifics for detailed, relevant notifications.

Are there any limitations to the Google Chat and Calendly integration on Latenode?

While the integration is powerful, there are certain limitations to be aware of:

  • Complex workflows with numerous steps may require optimization.
  • Advanced Calendly configurations might need custom JavaScript blocks.
  • Rate limits of Google Chat and Calendly APIs can impact performance.

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