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How to connect Google docs and Okta
Create a New Scenario to Connect Google docs and Okta
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Google docs, triggered by another scenario, or executed manually (for testing purposes). In most cases, Google docs or Okta will be your first step. To do this, click "Choose an app," find Google docs or Okta, and select the appropriate trigger to start the scenario.
Add the Google docs Node
Select the Google docs node from the app selection panel on the right.
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Configure the Google docs
Click on the Google docs node to configure it. You can modify the Google docs URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Okta Node
Next, click the plus (+) icon on the Google docs node, select Okta from the list of available apps, and choose the action you need from the list of nodes within Okta.
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Authenticate Okta
Now, click the Okta node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Okta settings. Authentication allows you to use Okta through Latenode.
Configure the Google docs and Okta Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Google docs and Okta Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario
After configuring Google docs, Okta, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Google docs and Okta integration works as expected. Depending on your setup, data should flow between Google docs and Okta (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Google docs and Okta
Okta + Google Docs + Slack: When a new user is added to Okta, a welcome document is automatically created in Google Docs using a template. The link to the new document is then shared in a dedicated Slack channel.
Okta + Google Docs + BambooHR: When an employee is updated in Okta (specifically, their status indicates they are leaving), their Google Docs are archived by replacing specific text. Simultaneously, their employment status is updated in BambooHR.
Google docs and Okta integration alternatives
About Google docs
Automate document creation and updates with Google Docs in Latenode. Populate templates, extract text, and trigger workflows based on document changes. Connect Google Docs to CRMs, databases, or marketing tools to streamline content generation and approval processes. Less manual work, more consistent documents, and automated collaboration.
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About Okta
Use Okta in Latenode to automate identity and access management. Trigger workflows on user events like creation or login. Provision users in other apps or revoke access based on Okta status. Simplify user lifecycle management across your stack with visual, scalable automation.
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See how Latenode works
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FAQ Google docs and Okta
How can I connect my Google docs account to Okta using Latenode?
To connect your Google docs account to Okta on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Google docs and click on "Connect".
- Authenticate your Google docs and Okta accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automate user provisioning in Google docs based on Okta events?
Yes, you can! Latenode's flexible workflows let you trigger Google docs user provisioning when Okta detects new users, streamlining onboarding and access control automatically.
What types of tasks can I perform by integrating Google docs with Okta?
Integrating Google docs with Okta allows you to perform various tasks, including:
- Automatically creating Google docs for new Okta users.
- Updating Google docs permissions based on Okta group memberships.
- Generating reports in Google docs from Okta user data.
- Archiving Google docs when a user is deprovisioned in Okta.
- Sending notifications via Okta when Google docs are updated.
Can I use JavaScript to customize my Google docs automations?
Yes! Latenode allows you to use JavaScript for advanced Google docs customizations, giving you granular control beyond no-code options.
Are there any limitations to the Google docs and Okta integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex document formatting might require custom JavaScript.
- Real-time synchronization depends on the polling interval.
- API rate limits of Google docs and Okta still apply.
