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How to connect Harvest and Vapi
Create a New Scenario to Connect Harvest and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Harvest, triggered by another scenario, or executed manually (for testing purposes). In most cases, Harvest or Vapi will be your first step. To do this, click "Choose an app," find Harvest or Vapi, and select the appropriate trigger to start the scenario.
Add the Harvest Node
Select the Harvest node from the app selection panel on the right.
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Add the Vapi Node
Next, click the plus (+) icon on the Harvest node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
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Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Harvest and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Harvest and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario
After configuring Harvest, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Harvest and Vapi integration works as expected. Depending on your setup, data should flow between Harvest and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Harvest and Vapi
Harvest + Vapi + Slack: When a new time entry is created in Harvest, trigger a Vapi action to create an outbound phone call. Upon completion of the call, send a message to a designated Slack channel containing a call summary and the logged Harvest time.
Vapi + Harvest + Google Sheets: When a call is created via Vapi, a timer is started in Harvest. Once the call ends, the timer stops in Harvest, and the call details along with the Harvest time entry are added as a new row in a Google Sheet for reporting.
Harvest and Vapi integration alternatives
About Harvest
Automate time tracking with Harvest in Latenode. Sync time entries to accounting, payroll, or project management. Create flows that auto-generate invoices or trigger alerts for budget overruns. Latenode provides the flexibility to connect Harvest data to other apps and add custom logic, avoiding manual updates and delays.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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FAQ Harvest and Vapi
How can I connect my Harvest account to Vapi using Latenode?
To connect your Harvest account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Harvest and click on "Connect".
- Authenticate your Harvest and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically trigger Vapi calls when new Harvest invoices are created?
Yes, you can! Latenode allows you to create real-time automation, triggering Vapi calls directly from new Harvest invoices. This saves time and ensures data consistency.
What types of tasks can I perform by integrating Harvest with Vapi?
Integrating Harvest with Vapi allows you to perform various tasks, including:
- Automatically initiating customer feedback calls after project completion.
- Sending SMS notifications for overdue invoices directly via Vapi.
- Creating personalized thank you messages after payment using AI in Latenode.
- Updating contact information in Vapi based on Harvest project data.
- Logging call details in Harvest time entries for detailed reporting.
What Harvest data can I access and utilize within Latenode workflows?
You can access detailed data like project names, client details, time entries, and invoice information to automate processes and enhance reporting.
Are there any limitations to the Harvest and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Historical data migration from Harvest to Vapi may require custom scripting.
- Complex data transformations might require JavaScript blocks.
- The number of Vapi calls is subject to your Vapi subscription limits.
