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How to connect Instantly and Vapi
Create a New Scenario to Connect Instantly and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Instantly, triggered by another scenario, or executed manually (for testing purposes). In most cases, Instantly or Vapi will be your first step. To do this, click "Choose an app," find Instantly or Vapi, and select the appropriate trigger to start the scenario.
Add the Instantly Node
Select the Instantly node from the app selection panel on the right.
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Configure the Instantly
Click on the Instantly node to configure it. You can modify the Instantly URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Vapi Node
Next, click the plus (+) icon on the Instantly node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
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Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Instantly and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Instantly and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Instantly, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Instantly and Vapi integration works as expected. Depending on your setup, data should flow between Instantly and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Instantly and Vapi
Vapi + Instantly + Pipedrive: When a call connects on Vapi, this automation searches Instantly for lead data related to the call. If found, it creates a new lead in Pipedrive using the Instantly campaign data.
Vapi + Instantly + Google Sheets: Logs successful cold call data from Vapi and related Instantly campaign statistics into a Google Sheet for performance analysis.
Instantly and Vapi integration alternatives
About Instantly
Use Instantly in Latenode to automate email outreach at scale. Connect Instantly to your CRM, database, or lead sources and build automated sequences based on triggers. Enrich data and route responses using Latenode's visual editor and JS node for custom logic — all without per-step pricing limits.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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See how Latenode works
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FAQ Instantly and Vapi
How can I connect my Instantly account to Vapi using Latenode?
To connect your Instantly account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Instantly and click on "Connect".
- Authenticate your Instantly and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically enrich Instantly leads with Vapi data?
Yes, you can! Latenode's visual editor makes it easy to enrich Instantly leads using Vapi data, improving lead quality and campaign performance.
What types of tasks can I perform by integrating Instantly with Vapi?
Integrating Instantly with Vapi allows you to perform various tasks, including:
- Automatically add new Instantly leads to Vapi for instant verification.
- Use Vapi to personalize email outreach within Instantly campaigns.
- Trigger Instantly campaigns based on Vapi's lead scoring data.
- Create detailed reports combining Instantly campaign stats and Vapi insights.
- Automate follow-ups in Instantly based on Vapi's real-time lead activity.
How does Latenode handle Instantly's API rate limits?
Latenode offers advanced queue management and error handling, preventing rate limit issues and ensuring reliable Instantly automation.
Are there any limitations to the Instantly and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Initial data synchronization between Instantly and Vapi may take time.
- Complex Vapi data transformations may require JavaScript knowledge.
- Real-time data updates are subject to Instantly's API availability.
