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How to connect Kintone and Youform
Create a New Scenario to Connect Kintone and Youform
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Kintone, triggered by another scenario, or executed manually (for testing purposes). In most cases, Kintone or Youform will be your first step. To do this, click "Choose an app," find Kintone or Youform, and select the appropriate trigger to start the scenario.
Add the Kintone Node
Select the Kintone node from the app selection panel on the right.
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Add the Youform Node
Next, click the plus (+) icon on the Kintone node, select Youform from the list of available apps, and choose the action you need from the list of nodes within Youform.
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Authenticate Youform
Now, click the Youform node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Youform settings. Authentication allows you to use Youform through Latenode.
Configure the Kintone and Youform Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Kintone and Youform Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Kintone, Youform, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Kintone and Youform integration works as expected. Depending on your setup, data should flow between Kintone and Youform (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Kintone and Youform
Youform + Kintone + Slack: When a new form submission is received in Youform, a new record is created in Kintone. Then, a message is sent to a Slack channel to notify the team of the new submission.
Youform + Kintone + Google Sheets: Upon receiving a new submission in Youform, the data is used to create a new record in Kintone and a new row is added to a Google Sheet for reporting purposes.
Kintone and Youform integration alternatives
About Kintone
Integrate Kintone into Latenode to automate custom application workflows. Sync data, trigger actions, and manage processes without code. Extend Kintone's capabilities with Latenode's visual builder, JavaScript functions, and AI tools to automate data validation, reporting, and notifications. Scale efficiently and only pay for what you use.
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About Youform
Use Youform in Latenode to capture data and kick off automated processes. Create forms, then automatically trigger workflows to process submissions, update databases, and send notifications. Extend Youform with JavaScript code inside Latenode for custom validation and complex logic. Scale form-driven automation without vendor lock-in.
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FAQ Kintone and Youform
How can I connect my Kintone account to Youform using Latenode?
To connect your Kintone account to Youform on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Kintone and click on "Connect".
- Authenticate your Kintone and Youform accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create Kintone records from new Youform submissions?
Yes, you can! With Latenode, instantly create Kintone records from new Youform entries. This eliminates manual data entry, saving time and improving accuracy.
What types of tasks can I perform by integrating Kintone with Youform?
Integrating Kintone with Youform allows you to perform various tasks, including:
- Create new Kintone records from submitted Youform responses.
- Update existing Kintone records based on Youform submissions.
- Send automated email notifications upon Youform submission via Kintone.
- Generate reports in Kintone based on Youform data analysis.
- Trigger complex workflows based on specific Youform submission criteria.
How can Latenode enhance my Kintone data with Youform data?
Latenode allows you to seamlessly enrich Kintone records using Youform responses, creating a unified, comprehensive dataset automatically.
Are there any limitations to the Kintone and Youform integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require JavaScript knowledge.
- High-volume data transfers could be subject to API rate limits.
- File size limitations may apply to file uploads from Youform to Kintone.
