How to connect Memberstack and QuickBooks
Create a New Scenario to Connect Memberstack and QuickBooks
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Memberstack, triggered by another scenario, or executed manually (for testing purposes). In most cases, Memberstack or QuickBooks will be your first step. To do this, click "Choose an app," find Memberstack or QuickBooks, and select the appropriate trigger to start the scenario.

Add the Memberstack Node
Select the Memberstack node from the app selection panel on the right.

Memberstack
Configure the Memberstack
Click on the Memberstack node to configure it. You can modify the Memberstack URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the QuickBooks Node
Next, click the plus (+) icon on the Memberstack node, select QuickBooks from the list of available apps, and choose the action you need from the list of nodes within QuickBooks.

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Authenticate QuickBooks
Now, click the QuickBooks node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your QuickBooks settings. Authentication allows you to use QuickBooks through Latenode.
Configure the Memberstack and QuickBooks Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Memberstack and QuickBooks Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Trigger on Webhook
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Save and Activate the Scenario
After configuring Memberstack, QuickBooks, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Memberstack and QuickBooks integration works as expected. Depending on your setup, data should flow between Memberstack and QuickBooks (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Memberstack and QuickBooks
Memberstack + QuickBooks + Slack: When a new member signs up in Memberstack, a corresponding customer is created in QuickBooks. Then, a message is sent to a specified Slack channel to notify the sales team of the new customer.
QuickBooks + Memberstack + Google Sheets: When a new invoice is created in QuickBooks, a new membership is created in Memberstack, and the invoice data is added to a new row in Google Sheets for tracking and analysis.
Memberstack and QuickBooks integration alternatives
About Memberstack
Automate Memberstack user management with Latenode. Create workflows to onboard/offboard users based on triggers in other apps. Use webhooks to sync data, grant access, or update profiles. Connect Memberstack to CRMs, email tools, or databases for automated membership lifecycle management—all visually, without code, and at scale.
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About QuickBooks
Use QuickBooks within Latenode to automate accounting tasks. Sync invoices, track payments, and manage customer data across platforms. Automate data entry and reporting with no-code tools or custom JavaScript. Connect QuickBooks to your CRM, e-commerce, or payment gateways for streamlined financial workflows that scale easily.
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FAQ Memberstack and QuickBooks
How can I connect my Memberstack account to QuickBooks using Latenode?
To connect your Memberstack account to QuickBooks on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Memberstack and click on "Connect".
- Authenticate your Memberstack and QuickBooks accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create invoices for new Memberstack members?
Yes! Latenode allows you to automate invoice creation in QuickBooks when a new member joins Memberstack, saving time and ensuring accurate billing with advanced logic.
What types of tasks can I perform by integrating Memberstack with QuickBooks?
Integrating Memberstack with QuickBooks allows you to perform various tasks, including:
- Automatically creating a new customer in QuickBooks for each new Memberstack member.
- Updating customer information in QuickBooks when a Memberstack profile is updated.
- Generating invoices in QuickBooks for recurring Memberstack subscription payments.
- Tracking revenue from Memberstack memberships within QuickBooks reports.
- Triggering email notifications upon successful invoice creation in QuickBooks.
HowdoIensuredataismatchedcorrectlybetweenMemberstackandQuickBooks?
Latenode's data mapping features ensure accurate data transfer. You can customize field mappings and apply transformations using JavaScript or AI.
Are there any limitations to the Memberstack and QuickBooks integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex custom fields in Memberstack might require manual mapping or custom JavaScript functions.
- QuickBooks API rate limits could affect the speed of processing large volumes of transactions.
- Advanced QuickBooks features may require custom API calls using the HTTP Request node.