Pipedrive and Vapi Integration

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Automatically enrich Pipedrive leads with Vapi's data to qualify prospects faster. Latenode's visual editor simplifies complex workflows, while affordable execution-based pricing optimizes your automation budget. Add custom logic via Javascript for advanced data handling.

Swap Apps

Pipedrive

Vapi

Step 1: Choose a Trigger

Step 2: Choose an Action

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How to connect Pipedrive and Vapi

Create a New Scenario to Connect Pipedrive and Vapi

In the workspace, click the β€œCreate New Scenario” button.

Add the First Step

Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Pipedrive, triggered by another scenario, or executed manually (for testing purposes). In most cases, Pipedrive or Vapi will be your first step. To do this, click "Choose an app," find Pipedrive or Vapi, and select the appropriate trigger to start the scenario.

Add the Pipedrive Node

Select the Pipedrive node from the app selection panel on the right.

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Pipedrive

Configure the Pipedrive

Click on the Pipedrive node to configure it. You can modify the Pipedrive URL and choose between DEV and PROD versions. You can also copy it for use in further automations.

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Connect Pipedrive

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Run node once

Add the Vapi Node

Next, click the plus (+) icon on the Pipedrive node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.

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Authenticate Vapi

Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.

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Run node once

Configure the Pipedrive and Vapi Nodes

Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.

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Run node once

Set Up the Pipedrive and Vapi Integration

Use various Latenode nodes to transform data and enhance your integration:

  • Branching: Create multiple branches within the scenario to handle complex logic.
  • Merging: Combine different node branches into one, passing data through it.
  • Plug n Play Nodes: Use nodes that don’t require account credentials.
  • Ask AI: Use the GPT-powered option to add AI capabilities to any node.
  • Wait: Set waiting times, either for intervals or until specific dates.
  • Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
  • Iteration: Process arrays of data when needed.
  • Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario

After configuring Pipedrive, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.

Test the Scenario

Run the scenario by clicking β€œRun once” and triggering an event to check if the Pipedrive and Vapi integration works as expected. Depending on your setup, data should flow between Pipedrive and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.

Most powerful ways to connect Pipedrive and Vapi

Pipedrive + Vapi + Slack: When a lead is added in Pipedrive, Vapi schedules a call with the lead. If the call is scheduled successfully, a notification is sent to a Slack channel.

Vapi + Pipedrive + Google Sheets: When a call is created in Vapi, the automation updates the associated contact details in Pipedrive. The key call metrics are then recorded in a Google Sheet for reporting.

Pipedrive and Vapi integration alternatives

About Pipedrive

Sync Pipedrive with Latenode to automate sales workflows. Update deals, create activities, or trigger personalized emails based on deal stages. Use Latenode's visual editor and JavaScript node to build custom lead qualification and routing logic. Scale your sales automation without complex code or per-step pricing limits.

About Vapi

Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.

See how Latenode works

FAQ Pipedrive and Vapi

How can I connect my Pipedrive account to Vapi using Latenode?

To connect your Pipedrive account to Vapi on Latenode, follow these steps:

  • Sign in to your Latenode account.
  • Navigate to the integrations section.
  • Select Pipedrive and click on "Connect".
  • Authenticate your Pipedrive and Vapi accounts by providing the necessary permissions.
  • Once connected, you can create workflows using both apps.

Can I automatically call new Pipedrive leads using Vapi?

Yes, using Latenode, you can trigger Vapi calls whenever a new lead is added to Pipedrive. This automation ensures immediate engagement, improving conversion rates without manual effort.

What types of tasks can I perform by integrating Pipedrive with Vapi?

Integrating Pipedrive with Vapi allows you to perform various tasks, including:

  • Automatically calling new Pipedrive deals to qualify them faster.
  • Sending personalized SMS messages to Pipedrive contacts after a call.
  • Updating Pipedrive deal stages based on Vapi call outcomes.
  • Creating Pipedrive activities for follow-up after a Vapi call.
  • Logging Vapi call details as notes within Pipedrive records.

How do I handle errors in my Pipedrive Vapi Latenode automation?

Latenode provides robust error handling. Use "Error catcher" blocks to manage failures, retry steps, or send notifications about issues.

Are there any limitations to the Pipedrive and Vapi integration on Latenode?

While the integration is powerful, there are certain limitations to be aware of:

  • Rate limits imposed by Pipedrive and Vapi may affect high-volume workflows.
  • Complex data transformations might require JavaScript coding within Latenode.
  • Vapi call costs are determined by Vapi's pricing, not Latenode's.

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