How to connect QuickBooks and Instagram for Business
Create a New Scenario to Connect QuickBooks and Instagram for Business
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a QuickBooks, triggered by another scenario, or executed manually (for testing purposes). In most cases, QuickBooks or Instagram for Business will be your first step. To do this, click "Choose an app," find QuickBooks or Instagram for Business, and select the appropriate trigger to start the scenario.

Add the QuickBooks Node
Select the QuickBooks node from the app selection panel on the right.

QuickBooks
Configure the QuickBooks
Click on the QuickBooks node to configure it. You can modify the QuickBooks URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Instagram for Business Node
Next, click the plus (+) icon on the QuickBooks node, select Instagram for Business from the list of available apps, and choose the action you need from the list of nodes within Instagram for Business.

QuickBooks
⚙
Instagram for Business
Authenticate Instagram for Business
Now, click the Instagram for Business node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Instagram for Business settings. Authentication allows you to use Instagram for Business through Latenode.
Configure the QuickBooks and Instagram for Business Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the QuickBooks and Instagram for Business Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

JavaScript
⚙
AI Anthropic Claude 3
⚙
Instagram for Business
Trigger on Webhook
⚙
QuickBooks
⚙
⚙
Iterator
⚙
Webhook response
Save and Activate the Scenario
After configuring QuickBooks, Instagram for Business, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the QuickBooks and Instagram for Business integration works as expected. Depending on your setup, data should flow between QuickBooks and Instagram for Business (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect QuickBooks and Instagram for Business
QuickBooks + Instagram for Business + Slack: Weekly, QuickBooks retrieves invoice data to generate a sales report. This report is then posted to Instagram as a photo, and a notification is sent to the marketing team in Slack.
Instagram for Business + QuickBooks + Shopify: When a new order is placed in Shopify, indicating a product advertised on Instagram was purchased, the automation creates an invoice in QuickBooks and updates the product inventory in Shopify.
QuickBooks and Instagram for Business integration alternatives
About QuickBooks
Use QuickBooks within Latenode to automate accounting tasks. Sync invoices, track payments, and manage customer data across platforms. Automate data entry and reporting with no-code tools or custom JavaScript. Connect QuickBooks to your CRM, e-commerce, or payment gateways for streamlined financial workflows that scale easily.
Related categories
About Instagram for Business
Automate Instagram for Business tasks within Latenode to streamline marketing and social media management. Automatically post content, track engagement, and gather competitor insights. Route data to spreadsheets or CRMs. Latenode’s visual editor and flexible logic let you build custom workflows that adapt to changing needs without code.
Similar apps
Related categories
See how Latenode works
FAQ QuickBooks and Instagram for Business
How can I connect my QuickBooks account to Instagram for Business using Latenode?
To connect your QuickBooks account to Instagram for Business on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select QuickBooks and click on "Connect".
- Authenticate your QuickBooks and Instagram for Business accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create QuickBooks invoices from Instagram orders?
Yes, you can! Latenode’s visual editor makes it simple. Automatically generate invoices, save time, and ensure accurate financial records using seamless workflows.
What types of tasks can I perform by integrating QuickBooks with Instagram for Business?
Integrating QuickBooks with Instagram for Business allows you to perform various tasks, including:
- Create new QuickBooks customers from Instagram follower data.
- Post QuickBooks invoice updates to Instagram as stories.
- Track Instagram ad spend within QuickBooks for budget monitoring.
- Send personalized thank you DMs on Instagram to new QuickBooks customers.
- Generate sales reports in QuickBooks based on Instagram product engagement.
How secure is my QuickBooks data when using the Latenode integration?
Latenode uses secure authentication protocols. Data is encrypted in transit and at rest, protecting your sensitive QuickBooks information.
Are there any limitations to the QuickBooks and Instagram for Business integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Custom field mapping in QuickBooks may require JavaScript coding in Latenode.
- Instagram for Business rate limits may affect high-volume automation.
- Historical data import from Instagram to QuickBooks might need manual setup.