How to connect QuickBooks and Microsoft Excel
Create a New Scenario to Connect QuickBooks and Microsoft Excel
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a QuickBooks, triggered by another scenario, or executed manually (for testing purposes). In most cases, QuickBooks or Microsoft Excel will be your first step. To do this, click "Choose an app," find QuickBooks or Microsoft Excel, and select the appropriate trigger to start the scenario.

Add the QuickBooks Node
Select the QuickBooks node from the app selection panel on the right.

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Configure the QuickBooks
Click on the QuickBooks node to configure it. You can modify the QuickBooks URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Microsoft Excel Node
Next, click the plus (+) icon on the QuickBooks node, select Microsoft Excel from the list of available apps, and choose the action you need from the list of nodes within Microsoft Excel.

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Authenticate Microsoft Excel
Now, click the Microsoft Excel node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Microsoft Excel settings. Authentication allows you to use Microsoft Excel through Latenode.
Configure the QuickBooks and Microsoft Excel Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the QuickBooks and Microsoft Excel Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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Save and Activate the Scenario
After configuring QuickBooks, Microsoft Excel, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the QuickBooks and Microsoft Excel integration works as expected. Depending on your setup, data should flow between QuickBooks and Microsoft Excel (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect QuickBooks and Microsoft Excel
QuickBooks + Microsoft Excel + Slack: When a new invoice is created in QuickBooks, a row is added to a specified table in Microsoft Excel to track invoice details. Subsequently, a Slack notification is sent to a designated channel, informing the team about the new invoice and its key details.
Microsoft Excel + QuickBooks + Google Sheets: Whenever a new row is added to an Excel sheet, information from that row is used to create a new invoice in QuickBooks. Then, the relevant sales data is summarized and updated in a Google Sheet.
QuickBooks and Microsoft Excel integration alternatives
About QuickBooks
Use QuickBooks within Latenode to automate accounting tasks. Sync invoices, track payments, and manage customer data across platforms. Automate data entry and reporting with no-code tools or custom JavaScript. Connect QuickBooks to your CRM, e-commerce, or payment gateways for streamlined financial workflows that scale easily.
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About Microsoft Excel
Automate Excel tasks within Latenode workflows. Read, update, or create spreadsheets directly. Use Excel data to trigger actions in other apps, generate reports, or update databases. No manual data entry; improve accuracy and save time by connecting Excel to other systems via Latenode's visual interface.
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FAQ QuickBooks and Microsoft Excel
How can I connect my QuickBooks account to Microsoft Excel using Latenode?
To connect your QuickBooks account to Microsoft Excel on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select QuickBooks and click on "Connect".
- Authenticate your QuickBooks and Microsoft Excel accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automate invoice data export from QuickBooks to Excel?
Yes, you can easily automate invoice data exports from QuickBooks to Excel using Latenode's visual workflow builder. This saves time and reduces manual data entry errors, improving accuracy.
What types of tasks can I perform by integrating QuickBooks with Microsoft Excel?
Integrating QuickBooks with Microsoft Excel allows you to perform various tasks, including:
- Automatically updating Excel spreadsheets with new QuickBooks sales data.
- Generating custom financial reports combining data from both platforms.
- Creating budget vs. actual analyses using QuickBooks and Excel data.
- Monitoring key performance indicators (KPIs) from QuickBooks in Excel dashboards.
- Importing and exporting large datasets between QuickBooks and Excel.
How secure is my QuickBooks data when using Latenode?
Latenode employs enterprise-grade security measures, including encryption and access controls, to ensure your QuickBooks data remains safe and private during integration.
Are there any limitations to the QuickBooks and Microsoft Excel integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex calculations may require JavaScript or AI steps.
- Rate limits imposed by QuickBooks and Microsoft Excel APIs can affect throughput.
- Real-time data synchronization depends on the polling interval configured.