How to connect QuickBooks and VideoAsk
Create a New Scenario to Connect QuickBooks and VideoAsk
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a QuickBooks, triggered by another scenario, or executed manually (for testing purposes). In most cases, QuickBooks or VideoAsk will be your first step. To do this, click "Choose an app," find QuickBooks or VideoAsk, and select the appropriate trigger to start the scenario.

Add the QuickBooks Node
Select the QuickBooks node from the app selection panel on the right.

QuickBooks
Configure the QuickBooks
Click on the QuickBooks node to configure it. You can modify the QuickBooks URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the VideoAsk Node
Next, click the plus (+) icon on the QuickBooks node, select VideoAsk from the list of available apps, and choose the action you need from the list of nodes within VideoAsk.

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Authenticate VideoAsk
Now, click the VideoAsk node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your VideoAsk settings. Authentication allows you to use VideoAsk through Latenode.
Configure the QuickBooks and VideoAsk Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the QuickBooks and VideoAsk Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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VideoAsk
Trigger on Webhook
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Webhook response

Save and Activate the Scenario
After configuring QuickBooks, VideoAsk, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the QuickBooks and VideoAsk integration works as expected. Depending on your setup, data should flow between QuickBooks and VideoAsk (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect QuickBooks and VideoAsk
QuickBooks + VideoAsk + Slack: When a new payment is recorded in QuickBooks, a thank you video is sent via VideoAsk to the customer, and a notification is sent to a Slack channel.
VideoAsk + Google Sheets + QuickBooks: When a new reply is received in VideoAsk, the details are logged in a Google Sheet. Subsequently, an invoice for a referral fee is created in QuickBooks.
QuickBooks and VideoAsk integration alternatives
About QuickBooks
Use QuickBooks within Latenode to automate accounting tasks. Sync invoices, track payments, and manage customer data across platforms. Automate data entry and reporting with no-code tools or custom JavaScript. Connect QuickBooks to your CRM, e-commerce, or payment gateways for streamlined financial workflows that scale easily.
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About VideoAsk
Embed VideoAsk into Latenode workflows to automate personalized communication based on user responses. Trigger actions based on answers, update databases, or send tailored follow-ups. Connect human interaction with back-end systems for more engaging and automated processes, all without complex coding, thanks to Latenode's visual interface.
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FAQ QuickBooks and VideoAsk
How can I connect my QuickBooks account to VideoAsk using Latenode?
To connect your QuickBooks account to VideoAsk on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select QuickBooks and click on "Connect".
- Authenticate your QuickBooks and VideoAsk accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically send payment reminders after VideoAsk interactions?
Yes, with Latenode you can trigger payment reminders in QuickBooks based on VideoAsk responses, ensuring timely payments. Latenode’s visual editor makes it easy to customize these flows.
What types of tasks can I perform by integrating QuickBooks with VideoAsk?
Integrating QuickBooks with VideoAsk allows you to perform various tasks, including:
- Create QuickBooks invoices automatically after a VideoAsk submission.
- Update customer details in QuickBooks based on VideoAsk responses.
- Send personalized thank you videos via VideoAsk upon invoice payment.
- Trigger VideoAsk follow-ups for overdue invoices in QuickBooks.
- Log VideoAsk interaction data as notes within QuickBooks customer profiles.
How secure is QuickBooks data when using Latenode integrations?
Latenode employs robust security measures, including encryption and secure authentication, to protect your QuickBooks data during integration processes.
Are there any limitations to the QuickBooks and VideoAsk integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex custom field mappings may require JavaScript knowledge.
- High-volume data processing may be subject to API rate limits.
- Real-time synchronization depends on API availability from both apps.