How to Automate Google Calendar Events from Calendly Using Latenode

Scheduling meetings with Calendly is easy, but managing them all? Not so much. Too many tabs, too many apps, way too much manual copying. What if you could keep everything in one place - like your Google Calendar - without lifting a finger? That’s exactly what you’ll do in this guide. We’ll set up an automation that instantly adds every Calendly booking as a Google Calendar event. No more chaos - just smooth scheduling!

How It Helps You

This automation does the heavy lifting for you. As soon as someone books a meeting with you through Calendly, the event lands right in your Google Calendar - no manual entry, no risk of missing appointments. You’ll always have a complete, up-to-date schedule in the calendar you actually use, and your team will always know what’s happening. It’s a simple way to stay organized and save time every single day.

What You Need

Before we dive in, make sure you have:

• A Latenode account – The platform where you’ll build your automation.
• A Calendly account – Where your meetings are booked.
• A Google Calendar account – Where you want all your events to show up.

Once you’ve got these, you’re ready to roll!

Step-by-Step: Automate Event Creation in Google Calendar with Calendly

Step 1: Create a New Scenario in Latenode

Log in to your Latenode account. Click “Create New Scenario” on your dashboard.

Add the Calendly and Google Calendar integration nodes to your workflow - these are the main building blocks for your automation.

Step 2: Set Up the Trigger for New Calendly Events

• Add the “Webhook Event Trigger (Instant)” node from the Calendly integrations.
• Connect your Calendly account by following the on-screen instructions.
• Choose User as a Scope, and then Invitee - Created as an event you want to subscribe to.

This node will act as a trigger, starting the automation every time a new meeting is created in Calendly. You can subscribe to additional events, such as Invitee - Cancelled, No Show, and others.

Step 3: Add Google Calendar as the Action

• Next, add the “Create Event” node from the Google Calendar integrations.
• Connect your Google Calendar account as prompted.
• Map the booking details from Calendly - such as event name, date, and attendee info - to the corresponding fields in Google Calendar.

Step 4: Test and Activate Your Automation

• Once everything is connected and mapped, run each node to test your scenario.
• Book a test meeting in Calendly and check that it appears in your Google Calendar.

If it works, save and deploy your scenario. From now on, every new Calendly meeting will automatically appear in your Google Calendar. Congratulations!

More Automation Ideas for Calendly

Want to do more? Try these additional automations:

1. When Event Scheduled in Calendly, Send a Message to Your Team on Slack

2. When Event Scheduled in Calendly, Send an Email Notification

3. When Event Scheduled in Calendly, Create a Task in Your Project Management Tool

Add a new task in tools like Asana or Todoist for every scheduled meeting - your follow-ups will always be on track.

Conclusion

That’s it - your Calendly bookings now flow straight into Google Calendar, completely hands-free. With this setup, you’ll never lose track of a meeting again. And if you want to take your automation game even further, try out some ideas above - Latenode makes it easy to connect, notify, and organize your entire workflow. Here’s to smoother scheduling and more time for what matters!

‍