8 Best Employee Onboarding Software Tools in 2025
Explore the top employee onboarding software tools for 2025, highlighting features, pricing, and the benefits of automation in streamlining HR processes.
Struggling with onboarding? Here’s the fix: Employee onboarding software can cut paperwork time by 30%, boost new hire productivity by 50%, and improve retention rates by up to 69%. With automation tools like Latenode, you can connect these platforms to your existing tech stack and create a seamless onboarding process.
Top Picks for 2025:
- Homebase: Simple for small businesses; starts at $24/month.
- BambooHR: Comprehensive HR management; starts at $99/month.
- Enboarder: Personalized onboarding journeys; custom pricing.
- Coassemble: Interactive training modules; $5/user/month.
- Innform: Gamified learning tools; $8/user/month.
- Waybook: Structured playbooks; $8.33/user/month.
- Gusto: Payroll + onboarding; $49/month base.
- Greenhouse: Recruiting-to-onboarding pipeline; custom pricing.
Quick Comparison:
| Tool | Best For | Starting Price | Key Features |
|---|---|---|---|
| Homebase | Small businesses | $24/month | Time tracking, scheduling, communication |
| BambooHR | HR management | $99/month | Employee records, performance tracking |
| Enboarder | Personalized enterprise journeys | Custom pricing | AI-powered workflows, engagement tools |
| Coassemble | Training modules | $5/user/month | Interactive courses, mobile learning |
| Innform | Gamified learning | $8/user/month | Quizzes, video content, social features |
| Waybook | Documentation | $8.33/user/month | Knowledge base, step-by-step guides |
| Gusto | Payroll + onboarding | $49/month base | Compliance, benefits, direct deposit |
| Greenhouse | Recruiting + onboarding | Custom pricing | ATS integration, task automation |
Why It Matters: 43% of new hires wait over a week for essential tools, and 37.9% leave within their first year due to poor onboarding. Automation through tools like Latenode ensures faster setups, better engagement, and smoother workflows. Ready to improve your onboarding? Let’s dive into the details.
5 Free Employee Onboarding Software For Small Businesses
What Makes Good Employee Onboarding Software for Latenode Integration
The onboarding software market is expected to grow to $1.35 billion by 2025 [3]. However, selecting the right platform isn't just about following market trends. The most effective onboarding tools share key features, which become even more impactful when paired with Latenode's automation capabilities.
Automated Workflows and Process Efficiency are at the heart of modern onboarding. Manual tasks, such as paperwork and system setup, can overwhelm IT and HR teams, while automation ensures a smoother, more consistent experience [4]. The benefits are clear - 87% of organizations using onboarding automation report quicker time-to-productivity for new hires, and companies see a 30% reduction in time spent on onboarding paperwork [2].
With Latenode, these automated workflows can go even further. For instance, when a new hire submits their tax forms, Latenode can automatically update payroll, add them to Slack, and integrate them into project management tools. This kind of seamless automation not only saves time but also ensures that onboarding is tailored to each individual’s role and responsibilities.
Personalization and Role-Based Customization are other critical elements. Tailored onboarding programs significantly improve retention, with a 60% increase in new hire retention rates [5]. Additionally, 83% of new hires report feeling more engaged when their onboarding process is customized [5]. The best platforms offer flexible templates that standardize workflows while allowing for adjustments based on roles or departments [3].
Latenode enhances personalization by linking onboarding data to create unique experiences. For example, based on a new hire's department or location stored in your HR system, Latenode can automatically generate custom welcome materials, schedule relevant training, and connect them with the right team members - all across multiple platforms.
Self-Service Capabilities and Employee Empowerment are also vital. Onboarding software should enable employees to access materials and complete tasks at their own pace, reducing administrative overhead. With Latenode, new hires can update their information once, and it will automatically sync across all company systems - whether it’s benefits enrollment or creating a security badge. This ensures a hassle-free experience for both employees and HR teams.
Robust Reporting and Analytics Features are essential for refining the onboarding process. The best tools track progress, measure engagement, and identify areas for improvement [3]. When integrated with Latenode, this data can populate executive dashboards, trigger alerts for delays, and generate insights that connect across various HR and business systems. This level of visibility allows organizations to continuously optimize their onboarding strategies.
Finally, Integration Capabilities and Data Flow are perhaps the most crucial aspects for modern businesses. Onboarding software must integrate seamlessly with existing HR systems to ensure smooth data transfer and eliminate redundancies. Organizations using automated HR onboarding report a 50% improvement in compliance accuracy [2], largely due to reduced manual data entry and better system connectivity. Whether syncing payroll data, updating CRM records, or requesting facility access, Latenode ensures your onboarding process is fully integrated with your broader business operations.
These features combine to create a streamlined, interconnected onboarding system that supports both new hires and HR teams, making the entire process more efficient and engaging from start to finish. By leveraging Latenode, organizations can unlock the full potential of their onboarding ecosystem.
1. Homebase
Best for: Small businesses managing hourly workers and streamlining onboarding processes
Homebase is a workforce management platform trusted by over 100,000 small businesses and more than 2 million workers[6]. It simplifies onboarding by enabling new hires to complete all necessary paperwork before their first day, significantly reducing administrative tasks. Through its mobile-first self-onboarding feature, employees can fill out U.S. federal and state forms and e-sign documents remotely, lightening the load for HR teams and managers.
Automation and Workflow Capabilities
Homebase automates key onboarding steps, ensuring a smooth and efficient process. Offer letters and tax forms are sent automatically to new hires, eliminating the need for manual follow-ups[9]. The platform also provides real-time alerts and reminders to keep everything on schedule.
Beyond onboarding, Homebase handles compliance tasks like tracking mandatory breaks and calculating overtime[7]. This feature is especially helpful for businesses operating in multiple states with varying labor laws.
By integrating with Latenode, Homebase’s automation can expand to cover broader workflows. For example, once onboarding is complete, Latenode can automatically create an employee profile, add the new team member to relevant Slack channels, and schedule training sessions. This seamless integration ensures all systems are updated without manual intervention.
Integration with Other HR and Business Tools
Homebase connects with popular recruiting platforms such as ZipRecruiter, Indeed, and Glassdoor[7]. It also integrates with payroll services like Intuit QuickBooks, Paychex, ADP, and Gusto, reducing repetitive data entry by syncing information across tools.
"I love using Homebase hiring. I haven't seen another company integrate so well with all of the different job posting sites, and it makes it easy for me to post a job across a lot of job boards." - Jared Higginbotham, Owner, Teal Door Hosting[8]
Latenode further enhances these integrations by enabling custom workflows that link Homebase to other business applications. For example, when a new hire is added to Homebase, Latenode can trigger workflows to order necessary equipment, schedule IT setup, or update the company directory.
Features for Engagement
Homebase includes features aimed at boosting engagement and communication among team members. A built-in messaging app allows employees to share advice and tips with new hires, fostering a collaborative environment[6]. Additionally, the shift feedback feature lets employees rate their shifts and provide input on the onboarding process. Managers can use performance metrics to recognize employees for reaching milestones[7], creating a supportive and motivating workplace.
These tools are available across various pricing tiers, offering flexibility for businesses of different sizes.
Pricing and Scalability
Homebase offers tiered pricing to meet diverse business needs. The plans include:
- Basic: Free (up to 10 employees, single location)
- Essentials: $24/month per location
- Plus: $56/month per location
- All-in-One: $96/month per location
Additional services include payroll at $39/month (+$6 per employee) and background checks at $30 each. This modular pricing allows businesses to tailor their subscriptions based on their specific needs and budget.
"There are a lot of features that come either with the free edition or the basic package, it was by far the least expensive option for what we were looking for." - Andrew D., Teacher[10]
Paid plans include unlimited employee support, making Homebase a cost-effective choice for growing businesses. Combined with Latenode’s custom automation workflows, Homebase becomes an even more powerful solution for managing expanding teams efficiently.
2. BambooHR
Best for: Comprehensive HR management and onboarding automation for growing businesses
BambooHR is a versatile HR management platform designed to simplify and enhance the employee lifecycle. It offers a seamless onboarding experience, with over 96% of new hires describing it as the best onboarding process they’ve encountered [11]. The platform integrates with more than 150 applications and uses automation to eliminate tedious paperwork while fostering meaningful connections between new employees and their teams. With the added capabilities of Latenode, BambooHR becomes an even more powerful tool for businesses aiming to streamline their HR operations.
Automation and Workflow Capabilities
BambooHR automates many time-intensive onboarding tasks through customizable workflows and task management features. For example, it can generate new-hire packet templates, send personalized welcome emails, and manage electronic signatures. These features save time and improve the onboarding experience. Rachel Schau, Chief of Staff at Rockford Silk Screen Process, shared her experience:
"We have literally saved thousands of dollars by switching platforms, adding in new features, and freeing up 90% of my time! Because of this I have even received a promotion!" [14]
When paired with Latenode, BambooHR’s automation extends further. Once an employee completes their onboarding checklist, Latenode can trigger workflows to set up accounts in various business systems, schedule IT equipment delivery, and add the new hire to relevant Slack channels or Microsoft Teams groups. This integration ensures a smooth transition into the company while reducing administrative overhead.
Integration with Other HR and Business Tools
BambooHR’s ecosystem connects seamlessly with a variety of HR and business tools to enhance its functionality. It integrates with platforms like Checkr for background checks, Greenhouse Software for applicant tracking, Culture Amp for employee engagement, TalentLMS for training, and accounting tools such as QuickBooks and Xero [13]. Latenode complements these integrations by automating tasks like creating user accounts in ActiveCampaign for onboarding communications, updating Asana tasks when employee details change, and adding entries in QuickBooks to streamline payroll setup [15]. Additionally, BambooHR’s open API allows businesses to connect with benefits management and enterprise resource planning systems, offering even greater flexibility.
"BambooHR has changed the way HR delivers value to the business. We can now collaborate with other departments and be secure in metrics like headcount, pay rate, and PTO accrual."
– Basudha Bhattari-Johansson, VP of HR & Sustainability at PROBI [12]
Features for Engagement
BambooHR places a strong emphasis on employee engagement through its Employee Community feature, which improves internal communication and team connections. It also provides integrated surveys focused on employee experience and wellbeing, helping organizations better understand and enhance their workplace environment. The mobile app and self-service portal give new hires the flexibility to complete paperwork, access training materials, and connect with colleagues at their own pace, making the onboarding process more convenient and engaging.
Pricing and Scalability
BambooHR offers flexible pricing options tailored to a company’s size and growth needs. For smaller businesses with 25 or fewer employees, pricing is based on a flat monthly rate. Larger organizations are charged on a per-employee, per-month basis, with volume discounts applied automatically as the workforce grows. Additionally, non-profit organizations can benefit from a 15% discount [14].
The platform provides two main plans: Core (estimated at around $6 per employee per month) and Pro (estimated at around $9 per employee per month) [16]. For more specific pricing, some sources suggest the Essential Package starts at $108 per month for 20 employees, with an additional $5.40 per employee, while the Advantage Package begins at $180 per month for 20 employees, with $9 per additional employee [17].
BambooHR’s scalability is well-documented. Liz Lockhart Lance, Chief of Staff at Performica, highlighted its ability to grow with her organization:
"We were BambooHR users from being 200 or before 200 people… to almost 1,500 people, and it grew with us without issue." [16]
Customers report a 40% reduction in HR costs and annual savings of $20,000 [12]. Combined with Latenode’s automation features, BambooHR provides a comprehensive HR solution that evolves alongside your business.
3. Enboarder
Best for: Crafting engaging, personalized onboarding experiences for enterprise organizations
Enboarder is a platform that transforms the onboarding experience for new employees, creating a more engaging and personalized process. With an impressive rating of 4.95 out of 5 [22], Enboarder has helped companies like Dermalogica see a 34% boost in positive engagement and enabled Foxtel Group to achieve a 50% increase in eNPS scores [18]. Its ability to tailor onboarding experiences to specific roles, departments, and locations makes it a standout choice for enterprises aiming to build stronger team connections.
Automation and Workflow Capabilities
Enboarder excels in automating workflows that deliver personalized onboarding experiences. It ensures new hires receive the right information at the right time, adapting content to fit specific roles and scenarios [19]. Beyond simply assigning tasks, the platform personalizes welcome messages, facilitates team introductions, and supports multi-channel communication through email, SMS, and mobile notifications [39,43].
Take Lonza, a global biotechnology firm, as an example. Alice Bally-Frankenne, Senior Director of Global HR at Lonza, shared their approach:
"Soft onboarding is about giving them the information they need to be prepared and excited to join us on day one. This is about ensuring they've had some interaction with their hiring manager and buddy before they start, so they have a support network and feel welcome." [20]
This strategy has consistently driven engagement rates above 98% [20].
Enboarder’s capabilities are further enhanced when integrated with Latenode. For instance, once a new hire completes their pre-boarding checklist in Enboarder, Latenode can automate follow-up tasks like creating accounts in Slack or Microsoft 365, scheduling IT equipment delivery, and updating payroll systems. These seamless workflows eliminate manual effort, keeping HR teams focused on more strategic tasks.
Integration with Other HR and Business Tools
Enboarder acts as a central hub for connecting various HR and enterprise systems. It integrates with HRIS, ATS, and other platforms through robust APIs [43,44]. Data can also flow to third-party tools via webhooks, while OAuth 2 enables secure custom connections [44,45]. Popular tools like DocuSign, HelloSign, and Adobe Sign are fully supported, ensuring smooth document management [23].
Ashley Priebe Brown, Onboarding Program Manager, highlighted Enboarder’s integrative power:
"Enboarder is the glue that connects all our HR systems together, ensuring new hires and onboarding stakeholders receive the right information at the right time." [19]
When paired with Latenode, these integrations become even more dynamic. For example, when Enboarder marks a new hire as "Day 1 Complete", Latenode can automatically add the employee to project management tools, update CRM systems with their contact details, and even initiate welcome campaigns in marketing platforms. This ensures a seamless flow of information across systems.
Features for Engagement
Enboarder’s focus on engagement goes beyond task automation. It creates interactive onboarding journeys that help new hires connect with colleagues and immerse themselves in the company’s culture. Features like storytelling, collaborative activities, and real-life examples of company values make the process more meaningful [42,43]. Managers, buddies, and HR personnel can collaborate effortlessly, sharing resources, assigning tasks, and providing feedback [22]. Social features like video messages and quizzes further enhance the experience [22].
Several organizations have achieved impressive outcomes using these engagement features:
- Arden University designed a personalized onboarding process with thoughtful gestures like customized snacks and care packages, resulting in a 96%+ engagement rate, improved Glassdoor reviews, and better-prepared new hires [21].
- T-Mobile tailored onboarding journeys for enterprise employees, leaders, and interns, leading to a 12% increase in leader engagement and a 90% engagement rate for pre-boarding communications [21].
- Octave, a mental health startup, reached a 97.8% engagement rate and an employee satisfaction score of 4.5 out of 5 through personalized, automated campaigns [20].
Pricing and Scalability
Enboarder is tailored for enterprises with over 200 employees, making it ideal for organizations that prioritize employee engagement and scalable solutions [46,49]. The platform starts at $9,950 per year, reflecting its comprehensive feature set and enterprise focus [46,49,50]. While there’s no free version, its value is evident in user reviews, with a rating of 4.5 out of 5 [46,47,49].
The platform scales effortlessly to meet growing onboarding needs while maintaining quality and control [22]. Sandvik, a global engineering company, demonstrates this flexibility. Kylie Cook, Recruiting and Talent Manager at Sandvik, noted:
"We have onboarding workflows for both corporate and deskless staff, and we have different content depending on location so we can cater to different cultures and preferences." [20]
Although the cost may be a consideration for some, many users see it as a worthwhile investment. One reviewer, despite discontinuing their subscription due to budget constraints, described it as "a fantastic piece of tech" and expressed interest in revisiting it in the future [24].
When combined with Latenode’s automation capabilities, Enboarder offers a robust, integrated solution for enterprise onboarding, ensuring a seamless and engaging experience for new hires.
4. Coassemble
Best for: Crafting interactive, bite-sized microlearning modules that enhance engagement during onboarding
Coassemble transforms traditional onboarding materials into dynamic, interactive modules that new hires are eager to complete. With a strong GetApp rating of 4.5 out of 5 [25] and reports of up to a 60% increase in engagement [26], this platform simplifies the process of creating engaging microlearning experiences, all without requiring technical expertise.
Automation and Workflow Capabilities
Coassemble shines in automating the creation and delivery of onboarding content. Its AI tools can generate quizzes directly from your existing materials, removing the need for manual effort in creating assessments or tracking completion rates. HR teams can easily design guides, tutorials, checklists, and video content tailored to various learning styles, all accessible across devices. This automation integrates seamlessly into broader HR workflows, making it a valuable addition to any HR toolkit.
When paired with Latenode, Coassemble's automation capabilities become even more powerful. For example, when a new hire finishes a safety training module, Latenode can automatically update their status in BambooHR, notify their manager via Slack, and trigger the next step in the onboarding checklist within your project management tool. This interconnected workflow ensures that progress in one platform drives actions across your entire HR ecosystem.
Integration with Other HR and Business Tools
Coassemble works seamlessly with key business tools to create comprehensive onboarding workflows. It integrates with Google Sheets for automating registration and tracking course completions [27]. For instance, when new employee data is added to Google Sheets, Latenode can automatically register them on Coassemble and update reporting sheets. The platform also connects with tools like ActiveCampaign for email automation, Slack for team communication [27], Vero for contact management [29], and WordPress for publishing content [28].
Features for Engagement
Automation may streamline processes, but engaging content is what keeps new hires invested. Coassemble offers vibrant, pre-designed layouts that turn static materials into engaging learning experiences [26]. It supports a range of content types, including how-tos, checklists, flashcards, job aids, and AI-generated quizzes. Its microlearning approach breaks down complex topics into manageable chunks, making them easy to share via URL, embed in an LMS, or even monetize for external training programs.
Pricing and Scalability
Coassemble provides flexible pricing options to suit different needs. The Starter plan is available at $49 per month, while the Pro plan costs $5,988 annually. For larger teams, the Premium tier offers custom pricing [30][31]. Designed to scale effectively, the platform caters to organizations ranging from small startups to large enterprises [32], particularly those in online and tech-focused industries in the USA. With a 100% user satisfaction score based on verified reviews [30], Coassemble stands out for its ability to deliver engaging and practical microlearning solutions.
5. Innform
Best for: Creating interactive, gamified onboarding experiences for hybrid and remote teams
Innform takes onboarding to a new level by incorporating gamification, making the process more engaging and enjoyable. With a user rating of 4.8/5, it stands out for its ease of use and responsive customer support - qualities that are especially valuable for industries relying on high levels of employee engagement.
Automation and Workflow Capabilities
Innform’s automation tools simplify repetitive onboarding tasks while keeping a personal touch. It handles learning paths, compliance training, and certifications automatically - reassigning materials, sending reminders, and tracking progress as needed. For teams spread across multiple languages, it offers built-in text-to-speech and translation features, ensuring accessibility for everyone.
Sebastian, a professional in the design industry, shared his experience:
"Innform offers great usability and user experience which is important for us seeing that most of our team members are between 25 - 35 years old. The tool helps us to fully automate our internal certification processes which is a big time saver! The initial setup of the tool was very quick and the Innform support team helped us with the onboarding process." [33]
When paired with Latenode, Innform’s automation capabilities become even more powerful. For example, once a new hire completes a safety certification in Innform, Latenode can automatically update their status in your HR system, add them to relevant Slack channels, and assign their first tasks in project management tools. This integration ensures a smooth transition from onboarding to daily operations.
Integration with Other HR and Business Tools
Innform works seamlessly with a variety of popular applications, including BambooHR, Slack, Microsoft Teams, Google Sheets, Salesforce, and Zoom. With Latenode, you can automate workflows like enrolling new employees in the right Innform learning paths as soon as they’re added to your HR system. From there, their training schedule can be created in Google Calendar, and access to necessary Slack channels can be granted - all without manual effort. This level of integration ensures that every new hire is equipped and supported from their very first day.
Features for Engagement
Innform goes beyond typical training platforms by making learning genuinely enjoyable. Features like Quiz Battles and discussion boards promote interaction and friendly competition among new hires, helping to build camaraderie and engagement. Marina, from the Leisure, Travel & Tourism industry, highlighted this:
"Innform is really easy to use and it has a nice design so learners can enjoy a great learning experience. Innform team is always developing new features that are on the cutting edge of learning platforms, such as gamification." [33]
With Latenode, these engaging features can be integrated across your HR ecosystem, creating a unified and dynamic onboarding experience. This combination of fun and functionality makes Innform a standout choice for teams of any size.
Pricing and Scalability
Innform offers flexible, user-based pricing to suit varying team sizes. The Start plan is approximately $1.30 per user/month, the Essential plan costs $2.70, and the Pro plan is priced at $5.55, with custom pricing available for Enterprise solutions. Its balance of affordability and performance, combined with high ratings for value, makes it a practical option whether you’re onboarding a handful of employees or managing hundreds at once.
6. Waybook
Best for: Organizing documentation and streamlining onboarding with structured playbooks and automation
Waybook serves as a centralized hub for managing business processes, making onboarding smoother and more consistent. With an impressive 4.9/5 rating and a user base of over 60,000 across 3,000 companies [34], it effectively transforms complex workflows into clear, manageable steps.
Automation and Workflow Capabilities
Waybook simplifies onboarding through its automated induction system, which tracks employee progress, sets deadlines, and sends reminders. This creates a scalable onboarding process that largely runs itself.
Tracy Irwin shared her experience with Waybook:
"After processing my Business to run without me in the office and moving to Spain, I had been relying on a Dropbox version of our procedures which I was finding difficult to maintain and staff were finding it cumbersome to use. When I found Waybook I felt that someone had made a bespoke product just for me... it was perfect. We now have a system which not only is easy to use for all employees, but it has a fully automated Employee Induction which allows employees to feel part of the company from the offset and integrates the procedures into their induction over time. Not sure how I coped before Waybook!" [71,75]
This automation becomes even more efficient when paired with tools like Latenode. For example, when a new hire is added to your HR system, Latenode can automatically create their Waybook profile, assign training modules tailored to their role, and schedule follow-up tasks in project management tools. This ensures onboarding starts immediately, without any manual effort.
Integration with Other HR and Business Tools
Waybook connects seamlessly with popular platforms like BambooHR, Slack, Microsoft Teams, Google Workspace, Trello, Monday.com, and ClickUp. Additionally, it supports over 3,000 applications through automation platforms [35]. By linking Waybook with Latenode, you can automate processes like syncing data or updating statuses between Waybook and your HR systems, ensuring everything stays aligned.
Features for Engagement
Waybook enhances training materials with rich media options. You can embed videos, images, GIFs, code snippets, checklists, and even interactive maps directly into your documentation. With Giphy and Unsplash integrations, adding engaging visuals like GIFs or royalty-free images is quick and easy [35].
Sofia Bitzas highlighted how Waybook has simplified training and information retrieval in the legal field [71,75]. Beyond improving engagement, the platform’s structured approach delivers tangible business results. John Burke shared:
"Within the first month of centralizing our decision matrix on Waybook, we saved $30,000 in unnecessary returns and refunds. By embracing procedure adherence, there was a significant impact on our bottom line." [71,75]
Pricing and Scalability
Waybook offers three straightforward pricing plans. The Create plan, priced at $49 per month, includes unlimited documents, tests, assessments, tracking, and AI-powered content creation. The Core plan, at $99 per month, adds features like custom branding and 1,000+ integrations, while the Pro plan at $198 per month includes advanced tools such as single sign-on, audit logs, and manager permissions [77,78].
Users frequently praise Waybook's affordability. One user remarked, "Finally a cost-effective tool to easily map out your systems and processes" [36]. With flat-rate pricing, budgeting is predictable, and a 7-day free trial lets you explore the platform before committing.
sbb-itb-23997f1
7. Gusto
Best for: Small businesses looking for a combined payroll and onboarding solution with built-in compliance automation
Gusto, a leading onboarding platform for small businesses, serves over 300,000 companies by merging payroll management and onboarding into a single, efficient system [39][40].
Automation and Workflow Capabilities
Gusto simplifies onboarding by automating essential tasks like paperwork, compliance management, and tool setup. Its features include onboarding checklists, personalized offer letters, and welcome cards, helping new employees feel valued from day one [38].
One standout feature is Gusto's automated compliance and new-hire reporting, which covers all 50 states [38]. This eliminates the hassle of keeping up with state-specific regulations, ensuring businesses remain compliant without manual intervention. New employees can independently complete their onboarding by electronically signing critical documents such as W-4s and I-9s directly within the platform [37].
The platform also streamlines software provisioning, allowing HR teams to set up accounts for new hires in tools like Slack, Zoom, and other workplace apps with just a few clicks [37]. Additionally, Gusto integrates seamlessly with calendar systems to sync important dates, such as payroll deadlines, time-off requests, and employee birthdays [37]. These automated features help businesses establish a smooth, efficient onboarding process while aligning with their broader HR tech stack.
Integration with Other HR and Business Tools
Gusto's automation capabilities extend to its robust integration options across various business categories, including accounting, operations, hiring, and time tracking [40]. For example, its General Ledger Mapper works with accounting platforms like NetSuite and Sage, ensuring a seamless flow of financial data.
The platform also integrates with applicant tracking systems, creating a smooth handoff from hiring to onboarding [37]. Latenode can enhance these integrations by automating data flows between Gusto and other essential tools. For instance, new hire details in Gusto can trigger workflows that set up accounts in project management platforms, add employees to communication channels, and schedule their initial tasks. Latenode can also bridge gaps with specialized HR tools not natively supported by Gusto, ensuring all employee information stays synchronized across systems.
Pricing and Scalability
Gusto offers two pricing tiers to suit different business needs:
- Simple Plan: Starting at $49 per month plus $6 per person, this plan includes basic onboarding tools alongside core payroll features [38]. It’s a great fit for small businesses with straightforward onboarding requirements.
- Plus Plan: Priced at $80 per month plus $12 per person, this plan includes advanced features like software provisioning and customizable checklists [38]. It’s ideal for growing businesses that need more robust onboarding workflows and automated technical setups.
Both plans use a per-person pricing model, which scales predictably as your team grows. The platform’s ability to manage compliance across all 50 states makes it especially useful for businesses expanding into new regions without needing to navigate complex local employment laws.
8. Greenhouse
Best for: Companies looking to streamline recruiting and onboarding with automation and structured employee engagement.
Greenhouse bridges the gap between recruiting and onboarding by seamlessly transferring new hire data from recruitment to day 30, reducing inefficiencies and data silos.
Automation and Workflow Capabilities
Greenhouse Onboarding simplifies the often hectic first week for new employees with automation that organizes tasks and clarifies roles for internal teams [41]. Tasks are automatically assigned based on factors like location, role, and team structure, ensuring every detail is covered [41].
The platform handles repetitive administrative tasks through automated email workflows and criteria-based assignments, tailoring the onboarding experience to each hire [41]. New hire data flows effortlessly from Greenhouse Recruiting to Greenhouse Onboarding and integrates with HRIS platforms, eliminating manual data entry [41]. In February 2025, Greenhouse introduced an HRIS Link for ADP Workforce Now, enabling users to import and export new hire data directly between systems. This integration not only speeds up hiring processes but also improves reporting and reduces errors [42].
Custom workflows and permission settings allow recruiting teams to automate tasks like sending emails, scheduling interviews, and gathering feedback [43]. These features make Greenhouse a powerful tool for connecting and optimizing your HR systems.
Integration with Other HR and Business Tools
Greenhouse’s integration capabilities are significantly enhanced when paired with Latenode automation. Its API-first design allows Latenode to build advanced workflows that connect onboarding data with other business tools.
For example, when a new hire completes their onboarding checklist in Greenhouse, Latenode can automatically create project management accounts, add the employee to Slack channels, initiate QuickBooks payroll entries, update Google Sheets, and notify ActiveCampaign for personalized email onboarding. This level of automation eliminates delays, ensuring new hires have immediate access to the tools they need.
Features for Engagement
Beyond automation, Greenhouse focuses on fostering a sense of connection and belonging from day one, whether employees are remote or in-office [41][46]. Personalized welcome experiences introduce new hires to the company culture in a way that feels meaningful, not generic [41][46].
Key engagement features include a centralized hub for resources, structured 30-day growth goals, and introductions to other new hires [46]. These tools help new employees build strong relationships with their managers and set clear growth objectives during their first month [46].
Greenhouse also gathers feedback from new hires through customizable questions tailored to the organization’s needs [44][46]. This approach ensures continuous improvement in the onboarding process, relying on real employee insights rather than assumptions.
"Our onboarding has improved tremendously through our ability to build a customized approach that made us more agile and put the employee experience first." – Trang Le, Employee Experience Manager [41]
Studies show that effective onboarding can increase employee retention by 82%, and 54% of companies with structured onboarding report higher engagement levels [41][45]. Greenhouse leverages these findings by treating onboarding as a process that evolves through data-driven insights [46].
Pricing and Scalability
Greenhouse offers custom annual pricing tailored to company size and hiring needs. Its automation, custom workflows, and analytics provide a quick return on investment by reducing administrative burdens, speeding up new hire productivity, and improving retention. For companies anticipating growth, Greenhouse’s scalability supports complex organizational structures with multiple offices, departments, and roles, making it a cost-effective choice for expanding businesses.
With Latenode’s automation, Greenhouse showcases how integrated onboarding solutions can enhance the new hire experience while boosting overall business efficiency.
Tool Comparison Table
Onboarding platforms cater to a variety of needs, and when combined with Latenode automation, they become even more efficient by eliminating repetitive tasks and connecting your HR processes seamlessly. This table highlights the core features, pricing, and how Latenode integrations can enhance each tool to streamline onboarding workflows.
| Tool | Best For | Key Features | Starting Price | Latenode Integration Examples |
|---|---|---|---|---|
| Homebase | Small businesses with hourly workers | Time tracking, scheduling, team communication | $24.95/month | Sync new hires to payroll automatically and send Slack notifications for schedule updates |
| BambooHR | Comprehensive HR management | Employee records, performance tracking, reporting | $99/month | Add new hires to ActiveCampaign, update Asana tasks, and sync payroll data with QuickBooks |
| Enboarder | Personalized enterprise journeys | AI-powered personalization, cross-functional workflows | Custom pricing | Trigger workflows across apps after journey completion and sync progress with analytics tools |
| Coassemble | Interactive training courses | Course builder, progress tracking, mobile learning | $5/user/month | Enroll users in follow-up courses automatically and log progress in Google Sheets |
| Innform | Engaging hybrid onboarding | Gamification, video content, social features | $8/user/month | Send certificates via email and set up Slack channels for new hire groups |
| Waybook | Document-heavy onboarding | Knowledge base, step-by-step guides, version control | $8.33/user/month | Assign reading tasks in project management tools and track completion in CRM systems |
| Gusto | Payroll and onboarding for remote teams | Benefits administration, tax filing, direct deposit | $40/month base | Sync employee data with time tracking tools and trigger welcome emails automatically |
| Greenhouse | Recruiting-to-onboarding pipeline | ATS integration, 30-day growth goals, feedback collection | Custom pricing | Auto-create accounts across tools and sync onboarding status with HRIS platforms |
Pricing varies from $5–$8 per user for niche tools to $99+ per month for all-in-one platforms. With Latenode integrations, these tools can work together effortlessly. For example, BambooHR's API simplifies multi-app workflows, while Greenhouse's recruiting-focused integrations ensure a smooth transition from candidate to employee. Even specialized tools like Coassemble can deliver more value when connected to broader systems through Latenode's automation capabilities.
A successful setup often involves one primary onboarding platform supported by additional tools, all orchestrated through Latenode. This approach reduces administrative overhead for HR teams and ensures a seamless, connected onboarding experience for new hires from day one.
Building Custom Onboarding with Latenode
Sometimes, the best onboarding solution isn't a pre-packaged software - it’s one you create yourself. Latenode offers a platform with a visual workflow builder, integrated database, and AI-powered automation tools, allowing you to design a tailored onboarding experience that aligns perfectly with your business needs.
With Latenode’s low-code capabilities, you can craft workflows that connect your favorite apps and adapt to your team’s requirements. This approach complements traditional onboarding tools, offering a more personalized and efficient solution.
Visual Workflow Builder for HR Processes
Latenode’s drag-and-drop interface makes designing onboarding workflows straightforward. It allows you to map out multi-step processes that automatically trigger when a new employee joins. These workflows can branch based on factors like role, department, or location. For instance, a sales team member might be added to a CRM and training platform, while a developer gets access to software tools and repositories.
Francisco de Paula S., a Web Developer, highlights the platform’s versatility:
"Limitless automation integrations no matter what your use case. The AI JavaScript code generator node is a life saver, if you get to a point in the automation that a tool or node is not yet created to interact with Latenode, the AI..." [47]
This adaptability is particularly useful for connecting to niche or proprietary internal systems.
Database-Driven Employee Management
Latenode’s built-in database simplifies tracking and managing onboarding tasks. You can store new hire details, monitor onboarding progress, and maintain historical records - all within your workflows. This eliminates the need for external tools and ensures that data stays synchronized across connected systems.
For example, you can use the database to manage onboarding checklists, track document completion, and monitor which systems each employee has access to. When paired with the visual workflow builder, you can create dynamic processes that update automatically as employees complete each step.
AI-Powered Workflow Logic
Latenode’s AI assistant allows you to add advanced logic to your workflows with minimal coding. You can create processes that respond to employee inputs, categorize new hires automatically, or even send personalized welcome messages. Charles S., a Small-Business Founder, shares his experience:
"My new best kept secret! My favorite things about Latenode are the user interface and the code editor. Trust me, being able to write 'some' of your own code makes a huge difference when you're trying to build automations quickly..." [47]
This feature adds a layer of intelligence to your workflows, making them more responsive and efficient.
Form Integration and Data Processing
Latenode excels at integrating form submissions into automated workflows. When new hires complete onboarding forms through tools like Fillout, the platform processes the data, updates connected systems, and triggers follow-up actions. This eliminates manual data entry and ensures consistency across HR systems.
For instance, as outlined in the documentation:
"New employee onboarding data from Fillout creates a new user in BambooHR. Automate account setup and profile creation" [47]
This workflow can handle multiple tasks simultaneously - such as creating accounts in your HRIS, adding employees to communication channels, generating equipment requests, and scheduling orientation meetings.
Custom Workflow Examples
A common onboarding workflow might look like this:
- Fillout Form → BambooHR user creation → Slack channel addition → Google Workspace provisioning → Equipment request via Asana → Welcome email via Gmail.
Each step triggers automatically based on the completion of the previous one, creating a seamless experience for both HR teams and new hires. More complex workflows can include conditional branching. For example, remote hires may receive virtual meeting room links and equipment shipments, while office-based employees are assigned desks and parking passes.
Latenode’s branching capabilities, including converger nodes that merge separate workflow paths, allow you to handle diverse hiring scenarios with ease [49].
Cost-Effective Scaling
Unlike traditional onboarding software that charges per user, Latenode’s pricing is based on execution time. This makes it an economical choice for businesses with fluctuating hiring needs, such as seasonal workforce changes. You only pay for the automation processing you use, without additional costs for maintaining inactive user accounts.
As your onboarding workflows grow in complexity - adding integrations or expanding logic - the pricing remains tied to usage, making it a scalable solution for organizations of all sizes.
Getting Started with Custom Onboarding
To begin, map out your current onboarding processes, identifying key data transfers, approvals, and bottlenecks. Use Latenode’s visual workflow builder to recreate these steps as automated processes, incorporating error handling and intelligent logic along the way.
Latenode provides detailed tutorials and customer support to guide you through the setup. Rene G., an Account Manager, notes:
"The affordable pricing and the kind customer support have been very kind. They even helped me build scenarios" [48]
This support can be invaluable when transitioning from manual processes to fully automated workflows. By leveraging Latenode’s tools, you can streamline onboarding further, ensuring a smoother experience for both HR teams and new hires.
Conclusion
Onboarding software transforms the often overwhelming process of managing new hires into a streamlined and organized system. Studies show that organizations with a standardized onboarding process see a 50% boost in productivity and achieve 18× higher employee commitment rates [1]. Despite these benefits, only 12% of employees in the U.S. feel their company’s onboarding process meets expectations [1].
The tools discussed earlier each tackle unique challenges in onboarding. When paired with Latenode, these platforms can automate workflows by linking onboarding software with payroll systems, communication tools, and project management platforms. This integration creates a unified system that simplifies processes and improves efficiency.
A well-designed onboarding experience can boost employee retention rates to 69% [1]. Automating tasks - such as connecting BambooHR with Slack or triggering equipment requests upon completing training modules - not only saves time but also enhances the overall experience for new hires.
Currently, manual data collection during onboarding consumes at least three hours for 40% of HR managers [1]. By integrating tools through Latenode, these manual steps can be eliminated, ensuring new hires have immediate access to the resources they need to succeed.
Whether you choose specialized onboarding software or opt to create custom workflows, the key lies in integration. Automation through Latenode connects all tools into a cohesive system, setting the stage for long-term success.
FAQs
How does Latenode improve employee onboarding software?
Streamlining Employee Onboarding with Automation
Latenode transforms employee onboarding by automating repetitive tasks and connecting various HR tools into a cohesive workflow. By integrating platforms like BambooHR, Slack, and ADP, it ensures accurate data synchronization and minimizes manual effort.
Take this example: when a new hire completes their onboarding process in BambooHR, Latenode can automatically handle several follow-up tasks. It can create the employee's profile in other systems, set up their Slack account, and even kickstart payroll processing. These automations not only save valuable time but also reduce the risk of errors, allowing HR teams to dedicate their energy to more strategic responsibilities. The result? A smoother onboarding experience for both HR teams and new employees.
With its capability to connect hundreds of apps, Latenode simplifies even the most intricate workflows. This ensures that new hires experience a seamless and tailored onboarding process while HR departments see a boost in overall productivity.
What are the main advantages of connecting onboarding software with other HR and business tools?
Integrating onboarding software with other HR and business tools simplifies workflows, cuts down on manual tasks, and improves data accuracy. Automation of key processes like collecting documents, assigning tasks, and updating systems allows HR teams to save time while reducing the chance of errors. This creates a smoother onboarding experience for both new hires and managers.
Such integration also offers real-time data and insights, enabling HR teams to monitor onboarding progress and make better decisions. Businesses with well-connected onboarding systems often experience stronger employee engagement, higher productivity, and better retention rates - key elements for sustained success.
How does automation in onboarding software improve new hire productivity and retention?
The Role of Automation in Onboarding Software
Automation in onboarding software transforms how companies bring new hires into their teams, improving both efficiency and employee satisfaction. By automating repetitive tasks like collecting documents, setting up accounts, and assigning initial tasks, the process becomes faster and smoother. This shift allows HR teams to dedicate more time to activities that make a real difference, such as personalized training, fostering connections, and helping new employees feel part of the team.
A well-organized onboarding system that incorporates automation ensures new hires feel valued and prepared to contribute right away. This confidence often translates into improved productivity from day one. Moreover, companies that prioritize structured onboarding tend to retain employees longer, as new team members feel supported and aligned with the organization’s mission. Beyond saving time and reducing mistakes, automation leaves a lasting positive impression, setting the foundation for long-term satisfaction and loyalty.
Related posts
