Top workflow management tools offer benefits like reduced errors, improved communication, and enhanced performance. The workflow automation software market is growing at 12% annually, projected to reach $26.18 billion by 2028 according to Infinity Business Insights. As companies' business processes become more complex, they will increasingly invest in workflow automation solutions for effective management. However, with a wide variety of workflow tools available, choosing the best can be difficult. That's why we overview the top 5 workflow management tools, analyzing them based on key business aspects.

Key Takeaways:
Effective workflow management tools, such as Latenode, Cflow, Integrify, Kintone, and Hive, offer numerous benefits for businesses. Latenode stands out as a comprehensive no-code platform with an AI assistant. When choosing a solution, it's essential to consider factors like budget, team requirements, functionality, ease of use, and integration capabilities to select a tool that best fits your business needs and scale.

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What Is Workflow Management?

Before we choose the best workflow management solution, let's define the concept of workflow management. It is a set of practices and methods that are aimed at optimizing work processes (i.e., speeding up, reducing costs, minimizing the number of errors, and improving the quality of final results). Note that this is an ongoing process aimed at monitoring current business operations, identifying gaps in them, and, further,  eliminating them. 

Therefore, what might have worked for you about six months ago may not be effective today – in fact, this defines the importance of continuous tracking of key indicators of these operations. You can learn more about workflow management here and also find out what role workflow management tools play in it.

Benefits of Effective Workflow Tools

Let's look at the key benefits of implementing workflow management tools.

Reduction of the number of human-related errors

As practice shows, most errors in work processes are associated with the human factor – this may be incorrect data input, wrong sequence of actions, etc. In turn, a properly-chosen workflow management solution will allow you to automate most work processes and establish a procedure for effectively identifying and fixing errors to avoid their recurrence.

Streamlined communication between departments

Workflows software allows you to effectively consolidate all participants in the work process: your company’s employees, software, and scripts. This way, you eliminate fragmentation in your departments, regardless of the complexity of the tasks in which they are involved. 

Improved business performance

Due to the extensive automation capabilities provided by the vast majority of modern workflow tools, companies that use them can speed up the execution of their business tasks, minimize downtime and the number of overlapping processes, and, thereby, ensure a sustainable competitive advantage.

Transparency of business operations

Workflow automation tools provide department managers with an end-to-end, real-time view of what is happening in the company they work in. Thus, they gain total transparency and control over the company’s resources and can optimize their distribution based on the insights they receive.

Better customer experience

Finally, the introduction of workflow management solutions allows you to improve the quality of services and products that the company offers to its customers, as well as ensure increased speed of their delivery. Therefore, it can also boost your business's competitiveness.

Top Workflow Management Solutions

It's time to consider 5 of the best workflow automation tools in today’s market.

#1. Latenode

Latenode is a comprehensive, fully integrated, no-code workflow management software with a built-in AI assistant that automatically transforms voice commands into code. With this solution, you can streamline processes performed in your business applications using no-code visualization tools. Integration of all these solutions occurs via API.

Top features

With Latenode, you can:

• build your own logic in your employees’ scenarios, replay them as needed, implement any conditional logic, and use independent development and production environments if you don’t want to be limited to no-code nodes;
• create processes of any complexity and with any triggers that can affect both the sequence of further actions and the final result as well – ultimately, any of your processes automated through Latenode will be smooth and free of errors and downtime;
• gain end-to-end control over your workflows with just one tool, without the need for developers’ help (however, this option is also available).

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Thousands of companies around the world have already experienced all these benefits. By the way, this is confirmed by the independent platform Capterra – here, this workflow management software has an absolute rating of 5 stars out of five.

Pricing

The Latenode workflow management solution offers four pricing levels:

• Free, with 5 active workflows, 3 connected accounts, 15-min triggers interval, AI Code Copilot (20 req), 1 parallel executions, 1-hour execution history, and up to 10 computing hours
• Starter, $17/month, with 20 active workflows, 10 connected accounts, 10-min triggers interval, AI Code Copilot (100 req), 10 parallel executions, 3-day execution history, 1 credit for min. execution charges (30 sec), and up to 83 computing hours
• Grow, $97/month, with unlimited active workflows, unlimited connected accounts, 5-min triggers interval, AI Code Copilot (500 req), 50 parallel executions, 30-day execution history, 0.5 credit for min. execution charges (15 sec), basic teamwork capabilities, and up to 417 computing hours
• Prime, $297/month, with unlimited active workflows, unlimited connected accounts, 2-min triggers interval, AI Code Copilot (1500 req), 150 parallel executions, 60-day execution history, 0.1 credit for min. execution charges (3 sec), enhanced teamwork capabilities, and up to 1250 computing hours

#2. Cflow

This is one of the best workflow management solutions and is loved by companies around the world for its flexibility. Like its previous competitor, Cflow is a no-code tool that provides process automation through drag-and-drop elements in a graphical editor. 

Top features

Using the Cflow workflow management software allows you to:

• cover all processes typical of any business niche, such as finance monitoring, resource management, accounting, onboarding, interaction with clients and partners, and much more;
• integrate it with over 1,000 third-party apps and services;
• increase security of internal corporate data – here, it is provided through advanced encryption mechanisms (specifically, SSL encryption). 

At the same time, it may be difficult for many users to fully appreciate its benefits since its free version has limited functionality. To date, this solution has a rating of 4.7 stars out of five on Capterra.

Pricing

The Cflow workflow process software provides four pricing models:

• 14-day free trial (it is available to all paid versions)
• Happy, $7/user/month, for 10+ users, up to 20 processes, 10 dashboard reports, and 10 table reports
• Joy, $11/user/month, for 10+ users, unlimited processes, 50 dashboard reports, and 50 table reports
• Bliss, $16/user/month, 10+ users, unlimited processes, unlimited dashboard reports, and unlimited table reports

#3. Integrify

This is another great no-code workflow management platform, which, in addition to its main tools for automating work operations, is also equipped with a user-friendly form designer, a service portal, and a report generator. 

Top features

Introduction of Integrify allows its users to: 

• use drag-and-drop or programming (optional) to streamline workflows;
• integrate third-party software via REST-based API;
• monitor process performance in real time.

At the same time, it is worth noting that despite its flexibility, Integrify cannot be considered a full-fledged system for managing workflows since it lacks basic functionality for managing projects and building scenarios. Also, some users note the need for redundant data entry to automate complex scripts. However, companies quite often use Integrify for their trivial automation needs, and this tool does an excellent job of that. It currently has a rating of 4.5 stars out of five on Capterra.

Pricing

The Integrify workflow management system offers two pricing models to its users:

• free demo version
• paid version (you can find out its cost at the request) with unlimited forms, unlimited processes, unlimited transactions/requests, unlimited audit trails, unlimited reports/dashboards, a branded self-service portal, API integration, free workflow app starter templates, and a dedicated account manager

#4. Kintone

Kintone is an advanced project and process management software that allows you to prioritize tasks regardless of their number or complexity. It is also a drag-and-drop solution that does not require programming skills on the part of users, which in no way affects the sophistication of the scripts and triggers that control them. 

Top features

Kintone opens up the next opportunities:

• it makes it easy to set up automatic reminders$
• it has powerful communication tools for collaboration;
• it allows you to filter tasks and even entire project milestones by individual fields.

At the same time, note that the desktop version of Kintone has a rather confusing user interface; moreover, you will be charged an additional fee for integration with third-party software tools. Kintone currently has a rating of 4.7 stars out of five on Capterra.

Pricing

The Kintone project workflow software provides its users with two pricing tiers:

• 30-day free trial with access to over 50 app templates
• paid version ($24/user/month) with no-code application building, enhanced process management, collaboration suite, productivity enhancement suite, open API connectivity, unlimited custom views, mobile support, 900 apps, 300 spaces, 50,000 records/app, 10,000 API calls/day, 150 fields/app, a storage 5GB/user, unlimited custom graphs, granular permission controls, triggers-based auto-notifications engine, audit logs, and security pack

#5. Hive

This tool is a favorite of many world-famous companies such as Google, Starbucks, and Toyota, and it's no surprise given its user-friendly editor for creating processes, as well as an extensive set of tools for automating routine tasks. 

Top features

Today, using Hive provides you with the next capabilities:

• it supports more than a thousand integrations with third-party solutions (although it is likely that you will not need many of them since you deploy Hive); 
• it has a number of built-in solutions for team communication, resource sharing, and task monitoring, as well as Gantt, Kanban, and other visualization solutions;
• it can track your KPIs to help you continually improve the performance of your business operations.

As for the disadvantages, many users note frequent lags in the mobile version of this software, as well as a fairly high entry threshold. Ultimately, this does not reflect the love of the global public, as evidenced by the high rating on Capterra – 4.5 out of five stars.

Pricing

The Hive workflow platform offers four pricing tiers:

• free, with 200MB storage, up to 10 workspace members, unlimited tasks, unlimited collaborative notes, work-your-way views, integrated email service, and native chat messaging
• Starter, $5/user/month, with unlimited storage, up to 10 workspace members, up to 10 projects, Gantt view, cloud storage integrations, in-app calendar (Google or Outlook calendar), Zoom and Slack integrations, and AI assistant
• Teams, $12/user/month, with unlimited workspace members, flexible add-ons (extra), shareable forms, time tracking, portfolios, unlimited workflows, team sharing, custom fields, labels and statuses
• Enterprise (flexible pricing), with flexible add-ons, enhanced security & permission controls, custom analytics & reporting, unlimited onboarding, dedicated customer success manager, and Enterprise API

Integrations with Other Software

A very important aspect when choosing a specific workflow management platform is the availability of integrations with third-party software solutions that your organization most likely already uses. Often, this includes a calendar, email service, spreadsheets, etc. Generally speaking, the product you choose should allow integration with absolutely any software, as Latenode does – this is the only way you will be able to ensure the integrity and continuity of your work processes.

Choosing the Right Tool for Your Team

When choosing a specific workflow automation software, it is important to analyze the needs of your team and also make a list of problems that they regularly face when performing their work tasks – this will become the starting point for your search. 

After that, you can install free trial versions of the solutions that you like the most to evaluate their capabilities in practice. Before you decide to pay for a full-fledged version of the best workflow management platform, don’t forget to gather the constructive opinion of your employees – after all, they will have to deal with it every day. And, of course, make sure that the product you choose can scale with your business in sync if you plan it in the future.

Conclusion

Choosing the right workflow management tool is crucial for optimizing your business processes, increasing efficiency, and achieving your organizational goals. By carefully considering the features, integrations, pricing, and scalability of each solution, you can make an informed decision that best suits your team's needs.

We encourage you to take advantage of the free trial versions offered by these top workflow management platforms to experience their capabilities firsthand. Gather feedback from your employees, as they will be the primary users of the chosen solution, and ensure that the tool can scale alongside your business as it grows.

Remember, investing in the right workflow management software is an investment in your company's future success. By streamlining processes, reducing errors, and enhancing collaboration, you can unlock new levels of productivity and competitiveness in your industry.

If Latenode emerges as your preferred choice, don't hesitate to install its free version today and witness its potential to transform your business operations. Embrace the power of workflow automation and take your organization to new heights.

FAQ

What are the five best workflow programs for today?

Latenode, Cflow, Integrify, Kintone, and Hive are among the five best workflow management solutions for now.

Are ready-made workflow systems suitable for my company if its business processes are too sophisticated?

Typically, adaptation even to complex business processes can be implemented via drag-and-drop tools available in a graphical interface, but if this is not enough for you, you should consider a workflow project management software that also allows programming.

What aspects should I consider when choosing a specific workflow management tool?

When you choose a specific workflow management tool, you should first assess its functionality, scalability, customization options, integration abilities, and, of course, available pricing models. 

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