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How to connect Cal.com and Youform
Create a New Scenario to Connect Cal.com and Youform
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Cal.com, triggered by another scenario, or executed manually (for testing purposes). In most cases, Cal.com or Youform will be your first step. To do this, click "Choose an app," find Cal.com or Youform, and select the appropriate trigger to start the scenario.
Add the Cal.com Node
Select the Cal.com node from the app selection panel on the right.
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Add the Youform Node
Next, click the plus (+) icon on the Cal.com node, select Youform from the list of available apps, and choose the action you need from the list of nodes within Youform.
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Authenticate Youform
Now, click the Youform node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Youform settings. Authentication allows you to use Youform through Latenode.
Configure the Cal.com and Youform Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Cal.com and Youform Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Cal.com, Youform, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Cal.com and Youform integration works as expected. Depending on your setup, data should flow between Cal.com and Youform (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Cal.com and Youform
Cal.com + Youform + Google Sheets: When a new booking is made in Cal.com, and a form is submitted in Youform, record both the booking data from Cal.com and the form responses from Youform into a Google Sheet for easy analysis and record-keeping.
Youform + Cal.com + Slack: When a new form is submitted in Youform, schedule a follow-up meeting via Cal.com and notify the team in Slack about the new submission and the scheduled meeting.
Cal.com and Youform integration alternatives
About Cal.com
Embed Cal.com in Latenode to automate meeting scheduling. Trigger flows based on booking events: send follow-up emails, update CRMs, or generate reports. Latenode adds advanced logic, data manipulation, and integrations Cal.com lacks natively, creating flexible, scalable scheduling workflows.
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About Youform
Use Youform in Latenode to capture data and kick off automated processes. Create forms, then automatically trigger workflows to process submissions, update databases, and send notifications. Extend Youform with JavaScript code inside Latenode for custom validation and complex logic. Scale form-driven automation without vendor lock-in.
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See how Latenode works
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FAQ Cal.com and Youform
How can I connect my Cal.com account to Youform using Latenode?
To connect your Cal.com account to Youform on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Cal.com and click on "Connect".
- Authenticate your Cal.com and Youform accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically send form data to Cal.com?
Yes, you can! Latenode lets you trigger Cal.com events from Youform submissions. This ensures every booking includes relevant form details, streamlining your workflow and reducing manual data entry.
What types of tasks can I perform by integrating Cal.com with Youform?
Integrating Cal.com with Youform allows you to perform various tasks, including:
- Automatically create Cal.com bookings when a Youform is submitted.
- Update a CRM with data captured during a Cal.com booking.
- Send personalized follow-up emails after a Cal.com event.
- Trigger internal notifications when specific form details are received.
- Generate reports combining booking and form response information.
What Cal.com booking events trigger workflows?
Latenode triggers on new bookings and cancellations, allowing you to automate processes based on scheduling changes in real-time.
Are there any limitations to the Cal.com and Youform integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex conditional logic in Youform might require custom JavaScript nodes.
- Real-time data updates depend on the polling frequency of the connected apps.
- File uploads from Youform have a size limit dependent on your Latenode plan.
