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How to connect Captions and Gmail
Create a New Scenario to Connect Captions and Gmail
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Captions, triggered by another scenario, or executed manually (for testing purposes). In most cases, Captions or Gmail will be your first step. To do this, click "Choose an app," find Captions or Gmail, and select the appropriate trigger to start the scenario.
Add the Captions Node
Select the Captions node from the app selection panel on the right.
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Configure the Captions
Click on the Captions node to configure it. You can modify the Captions URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Gmail Node
Next, click the plus (+) icon on the Captions node, select Gmail from the list of available apps, and choose the action you need from the list of nodes within Gmail.
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Authenticate Gmail
Now, click the Gmail node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Gmail settings. Authentication allows you to use Gmail through Latenode.
Configure the Captions and Gmail Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Captions and Gmail Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario
After configuring Captions, Gmail, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Captions and Gmail integration works as expected. Depending on your setup, data should flow between Captions and Gmail (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Captions and Gmail
Captions + Gmail + Google Sheets: When a video captioning request is completed, an email is sent summarizing the captions. Key topics are extracted from the captions and logged in a Google Sheet.
Gmail + Captions + Slack: When an email is received from a specific client, the attached video is transcribed using Captions. The transcribed text is then sent to a dedicated Slack channel for immediate review.
Captions and Gmail integration alternatives
About Captions
Need accurate, automated captions for videos? Integrate Captions with Latenode to generate and sync subtitles across platforms. Automate video accessibility for marketing, training, or support. Latenode adds scheduling, file handling, and error control to Captions, making scalable captioning workflows simple and efficient.
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About Gmail
Automate email tasks within Latenode. Send, receive, and manage Gmail messages as part of larger workflows. Automatically extract data from emails to update databases or trigger actions in other apps. Integrate Gmail with AI tools for content analysis or with CRMs to automate lead nurturing. Latenode's visual editor makes it easy to build scalable email automation without coding.
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FAQ Captions and Gmail
How can I connect my Captions account to Gmail using Latenode?
To connect your Captions account to Gmail on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Captions and click on "Connect".
- Authenticate your Captions and Gmail accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically send email summaries of new Captions transcripts?
Yes, you can! Latenode allows you to trigger Gmail sends whenever Captions generates a new transcript. Customize the email with AI and transcript data for enhanced communication.
What types of tasks can I perform by integrating Captions with Gmail?
Integrating Captions with Gmail allows you to perform various tasks, including:
- Send email notifications for new Captions transcriptions.
- Archive Captions transcripts directly to a Gmail label.
- Create draft emails in Gmail from Captions transcript highlights.
- Share Captions summaries via automated Gmail campaigns.
- Trigger automated thank-you emails based on Captions feedback.
How can I use AI with Captions and Gmail workflows?
Use Latenode's AI blocks to summarize Captions transcripts and include key points in your automated Gmail messages, increasing recipient engagement.
Are there any limitations to the Captions and Gmail integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Large Captions files may impact workflow execution speed.
- Gmail's sending limits apply to automated email campaigns.
- Advanced Captions features may require custom scripting.
