How to connect Google Calendar and WildApricot
Create a New Scenario to Connect Google Calendar and WildApricot
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Google Calendar, triggered by another scenario, or executed manually (for testing purposes). In most cases, Google Calendar or WildApricot will be your first step. To do this, click "Choose an app," find Google Calendar or WildApricot, and select the appropriate trigger to start the scenario.

Add the Google Calendar Node
Select the Google Calendar node from the app selection panel on the right.

Google Calendar
Configure the Google Calendar
Click on the Google Calendar node to configure it. You can modify the Google Calendar URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the WildApricot Node
Next, click the plus (+) icon on the Google Calendar node, select WildApricot from the list of available apps, and choose the action you need from the list of nodes within WildApricot.

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WildApricot
Authenticate WildApricot
Now, click the WildApricot node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your WildApricot settings. Authentication allows you to use WildApricot through Latenode.
Configure the Google Calendar and WildApricot Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Google Calendar and WildApricot Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

JavaScript
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AI Anthropic Claude 3
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WildApricot
Trigger on Webhook
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Google Calendar
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Iterator
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Webhook response
Save and Activate the Scenario
After configuring Google Calendar, WildApricot, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Google Calendar and WildApricot integration works as expected. Depending on your setup, data should flow between Google Calendar and WildApricot (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Google Calendar and WildApricot
WildApricot + Zoom + Google Calendar: When a new event is created in WildApricot, a corresponding meeting is created in Zoom, and then added to Google Calendar.
WildApricot + Google Calendar + Mailchimp: When a new event is created in WildApricot, it's added to Google Calendar. Before the event starts, Mailchimp sends an email reminder to registrants.
Google Calendar and WildApricot integration alternatives
About Google Calendar
Sync Google Calendar with other apps in Latenode to automate scheduling tasks. Create events from CRM data, send reminders via SMS, or update project management tools based on calendar changes. Latenode's visual editor simplifies these workflows, offering scalable, no-code customization, plus advanced JS options when needed.
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About WildApricot
Automate WildApricot tasks inside Latenode. Sync membership data, trigger personalized emails, and update contact info across platforms. No more manual data entry or missed follow-ups. Latenode's visual editor and flexible logic nodes let you build scalable membership workflows that adapt to your needs. Benefit from no-code tools, JS scripting, and affordable execution-based pricing.
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See how Latenode works
FAQ Google Calendar and WildApricot
How can I connect my Google Calendar account to WildApricot using Latenode?
To connect your Google Calendar account to WildApricot on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Google Calendar and click on "Connect".
- Authenticate your Google Calendar and WildApricot accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically create WildApricot events from Google Calendar?
Yes, you can! Latenode's visual editor makes setup simple. This keeps your WildApricot event list updated based on your Google Calendar schedule, saving time and ensuring consistency.
What types of tasks can I perform by integrating Google Calendar with WildApricot?
Integrating Google Calendar with WildApricot allows you to perform various tasks, including:
- Create WildApricot events from new Google Calendar entries.
- Update Google Calendar events when WildApricot event details change.
- Send reminders from Google Calendar based on WildApricot events.
- Synchronize event attendance between Google Calendar and WildApricot.
- Add registrants to a Google Sheet using Latenode's data manipulation tools.
How can I handle time zone differences between Google Calendar and WildApricot?
Latenode provides built-in functions for time zone conversion, ensuring accurate scheduling across platforms, regardless of the user's or event's location.
Are there any limitations to the Google Calendar and WildApricot integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex recurring events in Google Calendar may not fully translate to WildApricot.
- Attachments from Google Calendar are not automatically transferred to WildApricot.
- Initial synchronization of historical data may require manual configuration.