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How to connect Harvest and WildApricot
Create a New Scenario to Connect Harvest and WildApricot
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Harvest, triggered by another scenario, or executed manually (for testing purposes). In most cases, Harvest or WildApricot will be your first step. To do this, click "Choose an app," find Harvest or WildApricot, and select the appropriate trigger to start the scenario.
Add the Harvest Node
Select the Harvest node from the app selection panel on the right.
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Add the WildApricot Node
Next, click the plus (+) icon on the Harvest node, select WildApricot from the list of available apps, and choose the action you need from the list of nodes within WildApricot.
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Authenticate WildApricot
Now, click the WildApricot node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your WildApricot settings. Authentication allows you to use WildApricot through Latenode.
Configure the Harvest and WildApricot Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Harvest and WildApricot Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Save and Activate the Scenario
After configuring Harvest, WildApricot, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Harvest and WildApricot integration works as expected. Depending on your setup, data should flow between Harvest and WildApricot (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Harvest and WildApricot
Harvest + WildApricot + QuickBooks: When a new invoice is created in Harvest, a corresponding invoice is created in QuickBooks. WildApricot is not used in this flow.
WildApricot + Harvest + Mailchimp: When a new member signs up in WildApricot, they are automatically added as a client in Harvest for time tracking purposes, and their email is added to a Mailchimp list for a welcome series.
Harvest and WildApricot integration alternatives
About Harvest
Automate time tracking with Harvest in Latenode. Sync time entries to accounting, payroll, or project management. Create flows that auto-generate invoices or trigger alerts for budget overruns. Latenode provides the flexibility to connect Harvest data to other apps and add custom logic, avoiding manual updates and delays.
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About WildApricot
Automate WildApricot tasks inside Latenode. Sync membership data, trigger personalized emails, and update contact info across platforms. No more manual data entry or missed follow-ups. Latenode's visual editor and flexible logic nodes let you build scalable membership workflows that adapt to your needs. Benefit from no-code tools, JS scripting, and affordable execution-based pricing.
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See how Latenode works
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FAQ Harvest and WildApricot
How can I connect my Harvest account to WildApricot using Latenode?
To connect your Harvest account to WildApricot on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Harvest and click on "Connect".
- Authenticate your Harvest and WildApricot accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically update WildApricot membership levels based on Harvest time entries?
Yes, you can! Latenode's visual editor makes it easy to create workflows that trigger updates based on time tracked, ensuring accurate membership management. No coding needed.
What types of tasks can I perform by integrating Harvest with WildApricot?
Integrating Harvest with WildApricot allows you to perform various tasks, including:
- Automatically create WildApricot contacts from new Harvest clients.
- Update WildApricot contact information based on Harvest client updates.
- Generate WildApricot invoices based on Harvest project time entries.
- Send personalized welcome emails via WildApricot after Harvest project completion.
- Track project profitability in WildApricot using Harvest data.
How secure is my Harvest data when using Latenode for integration?
Latenode uses industry-standard security measures to protect your data, including encryption and secure authentication protocols, ensuring data integrity.
Are there any limitations to the Harvest and WildApricot integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require custom JavaScript code.
- Real-time synchronization depends on the API rate limits of both apps.
- Historical data migration may require batch processing due to API constraints.
