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How to connect HubSpot and WildApricot
Create a New Scenario to Connect HubSpot and WildApricot
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a HubSpot, triggered by another scenario, or executed manually (for testing purposes). In most cases, HubSpot or WildApricot will be your first step. To do this, click "Choose an app," find HubSpot or WildApricot, and select the appropriate trigger to start the scenario.
Add the HubSpot Node
Select the HubSpot node from the app selection panel on the right.
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Add the WildApricot Node
Next, click the plus (+) icon on the HubSpot node, select WildApricot from the list of available apps, and choose the action you need from the list of nodes within WildApricot.
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Authenticate WildApricot
Now, click the WildApricot node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your WildApricot settings. Authentication allows you to use WildApricot through Latenode.
Configure the HubSpot and WildApricot Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the HubSpot and WildApricot Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring HubSpot, WildApricot, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the HubSpot and WildApricot integration works as expected. Depending on your setup, data should flow between HubSpot and WildApricot (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect HubSpot and WildApricot
WildApricot + Zoom + HubSpot: When a new contact becomes a member in WildApricot, automatically register them for a relevant webinar in Zoom. Subsequently, their contact record in HubSpot is updated with this webinar registration information.
WildApricot + HubSpot + Slack: When a new member joins in WildApricot, their membership status is updated in HubSpot. A notification is then sent to the marketing team in Slack to alert them of the new member.
HubSpot and WildApricot integration alternatives
About HubSpot
Sync HubSpot contacts, deals, and marketing data with other apps in Latenode for automated workflows. Update records, trigger email sequences based on behavior, or generate reports. Use Latenode’s visual editor and affordable pricing to build complex, scalable marketing automation without code or per-step fees. Connect to CRMs, databases, and analytics tools.
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About WildApricot
Automate WildApricot tasks inside Latenode. Sync membership data, trigger personalized emails, and update contact info across platforms. No more manual data entry or missed follow-ups. Latenode's visual editor and flexible logic nodes let you build scalable membership workflows that adapt to your needs. Benefit from no-code tools, JS scripting, and affordable execution-based pricing.
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See how Latenode works
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FAQ HubSpot and WildApricot
How can I connect my HubSpot account to WildApricot using Latenode?
To connect your HubSpot account to WildApricot on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select HubSpot and click on "Connect".
- Authenticate your HubSpot and WildApricot accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I sync new HubSpot contacts to WildApricot?
Yes, you can! Latenode's flexible workflows enable automatic contact syncing. This keeps your member data consistent across platforms and streamlines member management.
What types of tasks can I perform by integrating HubSpot with WildApricot?
Integrating HubSpot with WildApricot allows you to perform various tasks, including:
- Automatically adding new HubSpot contacts as WildApricot members.
- Updating WildApricot member details based on HubSpot form submissions.
- Triggering HubSpot marketing emails upon specific WildApricot membership events.
- Segmenting HubSpot contacts based on WildApricot membership levels.
- Creating personalized onboarding flows using data from both platforms.
Does Latenode support custom fields from HubSpot?
Yes, Latenode supports custom fields, allowing you to map data for advanced personalization and segmentation across your workflows.
Are there any limitations to the HubSpot and WildApricot integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex data transformations may require JavaScript coding.
- API rate limits of HubSpot and WildApricot still apply.
- Historical data migration needs to be set up separately.
