SmartSuite and YouTube Integration

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Automatically update your SmartSuite records based on YouTube video performance metrics, like views or comments. Latenode’s visual editor and affordable execution pricing make it easier than ever to track and react to your content’s impact.

SmartSuite + YouTube integration

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SmartSuite

YouTube

Step 1: Choose a Trigger

Step 2: Choose an Action

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How to connect SmartSuite and YouTube

Create a New Scenario to Connect SmartSuite and YouTube

In the workspace, click the “Create New Scenario” button.

Add the First Step

Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a SmartSuite, triggered by another scenario, or executed manually (for testing purposes). In most cases, SmartSuite or YouTube will be your first step. To do this, click "Choose an app," find SmartSuite or YouTube, and select the appropriate trigger to start the scenario.

Add the SmartSuite Node

Select the SmartSuite node from the app selection panel on the right.

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SmartSuite

Configure the SmartSuite

Click on the SmartSuite node to configure it. You can modify the SmartSuite URL and choose between DEV and PROD versions. You can also copy it for use in further automations.

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SmartSuite

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Connect SmartSuite

Sign In

Run node once

Add the YouTube Node

Next, click the plus (+) icon on the SmartSuite node, select YouTube from the list of available apps, and choose the action you need from the list of nodes within YouTube.

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YouTube

Authenticate YouTube

Now, click the YouTube node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your YouTube settings. Authentication allows you to use YouTube through Latenode.

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Connect YouTube

Sign In

Run node once

Configure the SmartSuite and YouTube Nodes

Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.

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YouTube Oauth 2.0

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Select an action *

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The action ID

Run node once

Set Up the SmartSuite and YouTube Integration

Use various Latenode nodes to transform data and enhance your integration:

  • Branching: Create multiple branches within the scenario to handle complex logic.
  • Merging: Combine different node branches into one, passing data through it.
  • Plug n Play Nodes: Use nodes that don’t require account credentials.
  • Ask AI: Use the GPT-powered option to add AI capabilities to any node.
  • Wait: Set waiting times, either for intervals or until specific dates.
  • Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
  • Iteration: Process arrays of data when needed.
  • Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook

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Save and Activate the Scenario

After configuring SmartSuite, YouTube, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.

Test the Scenario

Run the scenario by clicking “Run once” and triggering an event to check if the SmartSuite and YouTube integration works as expected. Depending on your setup, data should flow between SmartSuite and YouTube (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.

Most powerful ways to connect SmartSuite and YouTube

SmartSuite + YouTube + Slack: When a project record is updated in SmartSuite, the automation checks for a linked YouTube video. If a new video is found, a message is sent to a designated Slack channel to notify the team.

YouTube + SmartSuite + Google Sheets: When a new video is uploaded to a YouTube channel, the automation gets the video information, updates a SmartSuite record with the video details, and then adds a row to a Google Sheet to track the video's performance.

SmartSuite and YouTube integration alternatives

About SmartSuite

Use SmartSuite in Latenode to build flexible data workflows. Automate tasks like project management, CRM updates, or inventory tracking. Latenode adds custom logic, AI processing, and file handling to SmartSuite's structured data, creating scalable solutions that go beyond basic automation.

About YouTube

Automate YouTube content management. Use Latenode to monitor channels for new uploads, extract video metadata, and trigger actions in other apps. Great for social listening, competitor analysis, and content syndication. Reduce manual work, respond faster, and keep your workflows streamlined via Latenode's visual builder.

See how Latenode works

FAQ SmartSuite and YouTube

How can I connect my SmartSuite account to YouTube using Latenode?

To connect your SmartSuite account to YouTube on Latenode, follow these steps:

  • Sign in to your Latenode account.
  • Navigate to the integrations section.
  • Select SmartSuite and click on "Connect".
  • Authenticate your SmartSuite and YouTube accounts by providing the necessary permissions.
  • Once connected, you can create workflows using both apps.

Can I track new YouTube comments in SmartSuite?

Yes, you can! Latenode allows real-time tracking of YouTube comments in SmartSuite, enabling prompt responses and efficient community management with automated workflows.

What types of tasks can I perform by integrating SmartSuite with YouTube?

Integrating SmartSuite with YouTube allows you to perform various tasks, including:

  • Automatically adding new YouTube video details to a SmartSuite solution.
  • Posting SmartSuite updates to YouTube as scheduled community posts.
  • Creating SmartSuite tasks for new YouTube subscriber milestones.
  • Backing up YouTube video data within a SmartSuite database.
  • Triggering SmartSuite alerts for negative YouTube comment sentiment.

How does Latenode enhance SmartSuite automation capabilities?

Latenode enables advanced SmartSuite automation using JavaScript, AI, and custom logic for tailored workflows that scale beyond simple integrations.

Are there any limitations to the SmartSuite and YouTube integration on Latenode?

While the integration is powerful, there are certain limitations to be aware of:

  • Large video processing may require optimized workflows for efficiency.
  • YouTube API usage is subject to YouTube's rate limits.
  • Advanced video analytics require custom JavaScript functions.

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