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How to connect Clockify and Youform
Create a New Scenario to Connect Clockify and Youform
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Clockify, triggered by another scenario, or executed manually (for testing purposes). In most cases, Clockify or Youform will be your first step. To do this, click "Choose an app," find Clockify or Youform, and select the appropriate trigger to start the scenario.
Add the Clockify Node
Select the Clockify node from the app selection panel on the right.
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Configure the Clockify
Click on the Clockify node to configure it. You can modify the Clockify URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Youform Node
Next, click the plus (+) icon on the Clockify node, select Youform from the list of available apps, and choose the action you need from the list of nodes within Youform.
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Authenticate Youform
Now, click the Youform node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Youform settings. Authentication allows you to use Youform through Latenode.
Configure the Clockify and Youform Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Clockify and Youform Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
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Trigger on Webhook
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Save and Activate the Scenario
After configuring Clockify, Youform, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Clockify and Youform integration works as expected. Depending on your setup, data should flow between Clockify and Youform (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Clockify and Youform
Youform + Clockify + Google Sheets: When a new project is submitted via Youform, a time entry is created in Clockify. The time entry details, along with the form submission data, are then added to a Google Sheets spreadsheet for tracking purposes.
Youform + Clockify + Slack: When a new project request is submitted via Youform, start a timer in Clockify. Immediately send a notification to a Slack channel with the project details and a link to the Clockify timer.
Clockify and Youform integration alternatives
About Clockify
Track work hours in Clockify and automate reporting within Latenode. Log time entries, then trigger automated invoice creation, project updates, or performance dashboards. Centralize time tracking data in your workflows and reduce manual data entry. Use AI tools to analyze time data and optimize project timelines.
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About Youform
Use Youform in Latenode to capture data and kick off automated processes. Create forms, then automatically trigger workflows to process submissions, update databases, and send notifications. Extend Youform with JavaScript code inside Latenode for custom validation and complex logic. Scale form-driven automation without vendor lock-in.
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FAQ Clockify and Youform
How can I connect my Clockify account to Youform using Latenode?
To connect your Clockify account to Youform on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Clockify and click on "Connect".
- Authenticate your Clockify and Youform accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically track billable hours from form submissions?
Yes, you can! Latenode allows you to create workflows to automate time tracking in Clockify based on Youform submissions, streamlining your billing process.
What types of tasks can I perform by integrating Clockify with Youform?
Integrating Clockify with Youform allows you to perform various tasks, including:
- Create Clockify time entries from submitted Youform data.
- Update Youform submissions based on Clockify project status.
- Trigger Clockify project creation upon new Youform entry.
- Send summary of tracked time via Youform confirmation emails.
- Archive Youform entries after Clockify billing is complete.
How secure is Clockify data when using Latenode integrations?
Latenode employs advanced encryption and security protocols to ensure your Clockify data remains secure throughout the integration process.
Are there any limitations to the Clockify and Youform integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Complex logic may require JavaScript knowledge.
- Real-time updates depend on API availability.
- Data transformation may require custom functions.
