

Ever set up a meeting in Calendly, only to find out - too late - that it was canceled and nobody told you? There’s nothing worse than showing up to a call that’s already been called off! In this step-by-step guide, you’ll learn how to automatically get notified on Slack and via Gmail whenever someone cancels a meeting on your Calendly account. No more last-minute surprises.
This automation puts you back in control of your calendar. The moment a Calendly meeting gets canceled, you’ll know - instantly - on your favorite Slack channel and in your inbox. That means no wasted time, fewer scheduling mix-ups, and happier clients and teammates. Plus, your whole team can stay in the loop, so everyone knows what’s happening in real time.
To build your own Calendly canceled meeting notifications, you’ll need:
Let’s walk through the process of building this automation, step by step:
If you don’t already have a Latenode account, sign up here. Log in to get started.
Click Create a New Scenario. Name your flow something like “Calendly Tracking 📅🔥” - emojis are always welcome for quick identification!
Every automation starts with a trigger - the event that tells Latenode when to run your flow.
Go to its settings, connect your Calendly account and follow the on-screen steps. Set Scope to User.
Next, click Run Once and cancel a test meeting in Calendly to make sure Latenode receives the data it needs for the next steps. After the node is activated, you’ll see output data - Invitee name, email, etc.
For your message, use dynamic fields to personalize the alert. For example:
QUICK HEADS-UP: NAME (EMAIL) has canceled their meeting with you. A new link was sent to them so they can easily reschedule when it works best for them.
Replace the ALL CAPS words by inserting variables from the Calendly trigger (e.g., name and email).
Click Run Once to make sure it works - if successful, you’ll see the alert pop up in your chosen Slack channel.
For example, your subject could be:
Meeting Canceled: NAME (EMAIL)
And the body could explain the cancellation details.
With everything in place, test each node to run your automation from start to finish. Check your Slack channel and email to make sure notifications arrive exactly as you want.
Congrats, cour automation is ready! Click Deploy to activate your flow. Now, every time a Calendly event is canceled, you’ll get notified on Slack and by email - no more missed updates or awkward empty meetings.
That’s all it takes! With this Latenode automation, you’ll always be one step ahead - no more missed cancellations, no more wasted time. Your schedule stays organized, your team stays informed, and you stay focused on what matters most. Try automating other parts of your workflow with Latenode and see how easy it is to keep everything running smoothly!