Sync Outlook calendar events to Harvest for automated time tracking

This automation template allows users to automatically create a corresponding time entry in Harvest, a time tracking and invoicing application, whenever a new calendar event is scheduled in Microsoft Outlook.

The automation pulls in key details from the calendar event, such as the title, date, and duration, and uses this information to populate the Harvest time entry. This integration streamlines the process of logging work time, ensuring that billable hours are accurately tracked and recorded. The primary user for this automation would be professionals who rely on both Outlook and Harvest to manage their schedules and finances, seeking a seamless way to bridge these two tools.

Updated Apr 6, 2026Est. run: 26sEst. cost: $0.0703

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Workflow preview

What this template does

Extracts calendar event details from Microsoft Outlook
Normalizes the extracted data into a format suitable for Harvest
Automatically creates a corresponding time entry in Harvest
Ensures billable hours are accurately tracked and recorded
Provides a time entry in Harvest for each calendar event in Outlook

How it works

Trigger

Get Outlook Calendar Events

The automation starts by pulling calendar events from the user's Microsoft Outlook account. This step retrieves the relevant event details, such as the title, date, and duration, that will be used to create a corresponding time entry in Harvest.

Logic

Process Calendar Event Details

The automation then extracts the key details from the Outlook calendar event, including the title, start date and time, and duration. This information is formatted and prepared to be logged as a time entry in Harvest.

Action

Create Harvest Time Entry

Finally, the automation uses the processed calendar event details to automatically create a new time entry in the Harvest time tracking and invoicing application. This ensures that billable hours are accurately logged and available for reporting and invoicing purposes.

Setup guide

Add Harvest Credential

Add your Harvest API key in the Latenode Credentials panel. This will allow the automation to authenticate with your Harvest account and create time entries.

Add Microsoft Outlook Credential

Add your Microsoft Outlook account credentials (email and password) in the Latenode Credentials panel. This will enable the automation to access your Outlook calendar events.

Configure Microsoft Outlook Calendar Node

In the Latenode visual builder, add a Microsoft Outlook Calendar node. In the node settings, map the calendar event details (title, start date, end date) to corresponding output fields.

Configure Harvest Time Entry Node

In the Latenode visual builder, add a Harvest Time Entry node. In the node settings, map the calendar event details (title, start date, end date) to the corresponding Harvest time entry fields.

Connect the Nodes

Connect the output of the Microsoft Outlook Calendar node to the input of the Harvest Time Entry node, ensuring the calendar event data flows through to create the Harvest time entry.

Requirements

Harvest account with API access

Microsoft Outlook account with calendar access

Permissions to create Harvest time entries programmatically

Ability to fetch calendar event details from Microsoft Outlook via API

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

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