Automatically sync Harvest time entries from new Outlook events

This automation creates time entries in the Harvest time tracking app whenever a new event is added to the user's Microsoft Outlook calendar.

This ensures that time spent in meetings and on tasks is accurately logged, boosting productivity and enabling better project management. The workflow starts with a trigger for new calendar events in Outlook, which then automatically creates a corresponding time entry in Harvest, pulling in details like the event title, date, and duration.

Updated Apr 2, 2026Est. run: 8sEst. cost: $0.0005

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Workflow preview

What this template does

Captures time spent in Outlook calendar events
Creates corresponding time entries in Harvest
Pulls event title, date, and duration details
Automates time tracking for improved productivity
Enables better project management via accurate logs

How it works

Trigger

New Calendar Event Detected

When the user creates a new event in their Microsoft Outlook calendar, this triggers the automation workflow.

Action

Extract Event Details

The automation extracts key details from the new calendar event, such as the event title, start and end times, and duration.

Action

Create Time Entry in Harvest

Using the extracted event details, the automation creates a new time entry in the Harvest time tracking app, logging the time spent on the calendar event.

Logic

Associate Time Entry with Project

The automation attempts to associate the new Harvest time entry with a relevant project, based on the calendar event title or other available data.

Setup guide

Add Harvest credential

Add your Harvest API key credential in the Latenode Credentials panel.

Add Microsoft Outlook credential

Add your Microsoft Outlook OAuth credential in the Latenode Credentials panel.

Configure the Outlook Calendar Trigger node

In the Latenode visual builder, add the Outlook Calendar Trigger node and configure it to listen for new calendar events.

Map calendar event details

In the Harvest Create Time Entry node settings, map the relevant calendar event details (title, date, duration) to the corresponding Harvest time entry fields.

Customize time entry details (optional)

Optionally, you can configure the Harvest Create Time Entry node to set the default project, task, notes, or other details for the time entries.

Requirements

Connect your Microsoft Outlook account to the workflow

Connect your Harvest account to the workflow

Grant the workflow access to read your Outlook calendar events

Grant the workflow access to create new time entries in Harvest

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

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