Latenode
Google sheets
OpenAI GPT Assistants
Gmail

Automatically sort and categorize Gmail emails using AI

This Latenode automation transforms a messy Gmail inbox into an organized command center by automatically sorting incoming emails into custom categories and labels using AI-driven analysis of email content and context.

The workflow is triggered on a schedule, classifying emails with an AI language model and applying the appropriate labels in Gmail. It integrates with Google Sheets to manage the category definitions, and users can configure parameters like the frequency, maximum emails processed, and optional filters. This automation streamlines email organization, saving users time and effort.

Updated Apr 6, 2026Est. run: 26sEst. cost: $0.0703
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Email

Workflow preview

What this template does

  • Automatically sorts incoming Gmail messages into custom categories and labels
  • Classifies emails using an AI language model based on content and context
  • Integrates with Google Sheets to manage the category definitions
  • Allows users to configure parameters like frequency, max emails, and optional filters
  • Exports a categorized and labeled Gmail inbox to a structured data format

How it works

1
Trigger

Schedule Trigger

The automation is triggered on a schedule, running at regular intervals to keep the Gmail inbox organized.

2
Action

Get Categories from Google Sheets

The workflow retrieves the category definitions from a Google Sheets spreadsheet, which allows users to manage and update the categories as needed.

3
AI

Classify Emails with AI

An OpenAI language model is used to analyze the content and context of incoming emails, classifying them into the appropriate categories based on the definitions from Google Sheets.

4
filter

Filter by Category

The emails are then filtered based on the AI-determined categories, preparing them for the appropriate label application.

5
Action

Apply Gmail Label

The relevant label is applied to each email, organizing the inbox according to the custom categories.

6
Action

Get Unlabeled Emails

The workflow fetches any emails that have not yet been processed and labeled, ensuring that all incoming messages are properly organized.

Setup guide

1

Add Gmail credential

Go to the Latenode Credentials panel and add a new Gmail credential. Authenticate with your Google account to grant Latenode access to your Gmail inbox.

2

Add Google Sheets credential

In the Latenode Credentials panel, add a new Google Sheets credential. Authenticate with your Google account to allow Latenode to read and write data in your Google Sheets.

3

Configure the AI Agent node

In the Latenode visual builder, add an AI Agent node to your workflow. Configure the node with your OpenAI API key, which you can obtain from the Latenode Secrets panel.

4

Map email fields in the Gmail node

In the Gmail node settings, map the relevant email fields, such as subject, body, and thread ID, to your workflow's data structure.

5

Set up the Google Sheets connection

Add a Google Sheets node to your workflow and configure it to read the category definitions from a specific sheet and range. You can also use this node to write back any new labels that need to be created.

Requirements

Create a Gmail account with access to the inbox that needs to be organized
Enable the Gmail API for the Google Cloud project and obtain the necessary API credentials (client ID, client secret, and refresh token)
Create a Google Sheets document to manage the category definitions, with the appropriate sharing and edit permissions
Set up an OpenAI API key to access the language model for email classification

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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