Automatically notify Gmail of new PDFfiller documents

This automation scenario helps Latenode users streamline the process of sending Gmail email notifications whenever a new document is filled out in the PDFfiller document management platform.

The automation is triggered when a new document is created based on another template in PDFfiller, and it then sends an email message in Gmail to alert the user of the new document submission. This allows for quick follow-up and further processing of the completed document.

Updated Apr 2, 2026Est. run: 8sEst. cost: $0.0005

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Workflow preview

What this template does

Triggers a Gmail notification when a new document is created in PDFfiller
Extracts document details from PDFfiller and formats them for the email message
Sends the Gmail notification to alert the user about the new document submission
Enables quick follow-up and processing of the completed document
Generates a Gmail notification email for each new document filled out in PDFfiller

How it works

Trigger

New Document Created in PDFfiller

This automation is triggered whenever a new document is created in the PDFfiller document management platform.

Action

Send Gmail Email Notification

The automation then sends an email message in Gmail to alert the user of the new document submission.

Logic

Customize Email Content

The automation adds custom content to the Gmail email, allowing for quick follow-up and further processing of the completed document.

Setup guide

Add PDFfiller Credential

Add your PDFfiller account credential in the Latenode Credentials panel. This allows the automation to securely access your PDFfiller documents.

Add Gmail Credential

Add your Gmail account credential in the Latenode Credentials panel. This allows the automation to send email notifications from your Gmail account.

Configure PDFfiller Document Trigger

Add a PDFfiller Document trigger node to the Latenode workflow. Configure it to listen for new documents created based on a specific template.

Map PDFfiller Document Data

In the PDFfiller Document trigger node settings, map the relevant document data fields that you want to include in the Gmail email notification.

Configure Gmail Email Action

Add a Gmail Email action node to the workflow. Configure the email subject, body, and recipient details using the mapped PDFfiller document data.

Requirements

PDFfiller account with ability to create and manage documents

Gmail account with ability to send emails

Latenode workspace with PDFfiller and Gmail integrations enabled

Latenode workspace with 'headless-browser' node access to automate web interactions with PDFfiller

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

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