Automatically send personalized birthday emails from Gmail

This automation allows users to automatically send personalized birthday greeting emails to their contacts from their Gmail inbox.

By integrating with Google Sheets and Google Calendar, the workflow scans a birthday list, detects upcoming birthdays, and triggers the sending of a customized email message on the client's special day.

Updated Apr 2, 2026Est. run: 8sEst. cost: $0.0005

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Workflow preview

What this template does

Retrieves upcoming birthdays from a Google Sheets list
Generates personalized birthday emails with custom templates
Sends the birthday emails automatically via the user's Gmail account
Integrates with Google Calendar to track birthdays and schedule emails
Provides a birthday email history in the user's Gmail sent folder

How it works

Trigger

Detect upcoming birthdays from Google Calendar

The automation scans your Google Calendar for upcoming birthday events.

Logic

Read birthday list from Google Sheets

The automation reads the birthday information from a specified Google Sheets spreadsheet.

Action

Compose personalized birthday email

For each upcoming birthday, the automation generates a personalized email message to be sent to the contact.

Action

Send birthday emails via Gmail

The automation sends the personalized birthday emails directly from your Gmail account on the contact's special day.

Setup guide

Add Google Calendar credential

Add your Google Calendar credential via OAuth in the Latenode Credentials panel.

Add Google Sheets credential

Add your Google Sheets credential via OAuth in the Latenode Credentials panel.

Add Gmail credential

Add your Gmail credential via OAuth in the Latenode Credentials panel.

Configure Google Calendar trigger

In the Latenode visual builder, add a Google Calendar trigger node. Configure it to listen for upcoming birthday events in your calendar.

Configure Gmail action

Add a Gmail action node in the Latenode builder. Configure it to send a personalized birthday email to the contact based on the information from the Google Sheets and Google Calendar nodes.

Requirements

Access to a Google Account with Gmail, Google Calendar, and Google Sheets permissions

Create a Google Sheets spreadsheet to store the birthday list data

Set up a Google Calendar to track upcoming birthdays

Authorize the Gmail API to send personalized birthday emails from the Google Account

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

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