Latenode
Gmail

Automatically Sync Gmail Job Candidates to Workable

This automation allows businesses to streamline their hiring process by automatically importing job candidate information from Gmail emails into the Workable recruiting platform.

When a new email is detected in a specified Gmail mailbox or label, the integration extracts key candidate details like name, email, and resume URL, and then creates a corresponding candidate profile in the appropriate Workable job. This automation helps organizations efficiently manage the influx of job applications by automatically syncing candidate information between their email inbox and their applicant tracking system.

Updated Apr 2, 2026Est. run: 7sEst. cost: $0.0004
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Email

Workflow preview

What this template does

  • Extracts candidate details like name, email, and resume URL from Gmail emails with a specific label
  • Automatically creates a candidate profile in the Workable recruiting platform for each identified job applicant
  • Syncs candidate information between the Gmail inbox and the Workable applicant tracking system
  • Enables efficient management of job applications by automating the process of importing candidate data
  • Generates a list of new candidate profiles created in Workable for the user to review

How it works

1
Trigger

Detect new email in Gmail

When a new email is detected in the specified Gmail mailbox or label, the integration triggers the automation workflow.

2
Logic

Extract candidate details from email

The integration parses the email body to extract the candidate's name, email address, and resume URL.

3
Action

Create candidate profile in Workable

The integration creates a new candidate profile in the corresponding Workable job, populating it with the extracted candidate details.

Setup guide

1

Add Gmail Credential

In the Latenode Credentials panel, add a Gmail credential by connecting your Google account via OAuth.

2

Configure Gmail Trigger

In the Latenode visual builder, add a Gmail trigger node. Configure it to watch for new emails in the specific mailbox or label you want to monitor for job candidate applications.

3

Extract Candidate Details

In the Gmail trigger node settings, map the candidate's name, email, and resume URL from the email content to the corresponding output fields.

4

Add Workable Credential

In the Latenode Credentials panel, add a Workable credential by providing your API key.

5

Create Candidate in Workable

In the Latenode visual builder, add a Workable 'Create Candidate' node. Configure it to use the candidate details extracted from the Gmail email to create a new candidate profile in the appropriate Workable job.

Requirements

Connect a Gmail account with read/write access to the specified email label
Configure the Workable API credentials to authenticate the integration
Specify the Workable job opening where new candidate profiles should be created
Set up the integration to automatically detect and process new emails in the specified Gmail label

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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