Automatically sync new Gmail emails to PDF files with PDF.co

This automation allows users to monitor a Gmail inbox for new incoming emails and automatically convert each email's content into a PDF document using the PDF.co API.

The resulting PDF files can then be stored, shared, or further processed as needed. This streamlines the process of converting email content into a more portable and versatile format, making it easier to manage and distribute important communications.

Updated Apr 2, 2026Est. run: 7sEst. cost: $0.0004

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

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Workflow preview

What this template does

Monitors a Gmail inbox for new incoming emails
Converts email content into PDF documents using the PDF.co API
Stores the resulting PDF files for further processing
Enables sharing and distribution of email communications in a portable format
Simplifies the management of important email-based information

How it works

Trigger

Monitor Gmail Inbox

The automation monitors the user's Gmail inbox for new incoming emails.

Action

Convert Email to PDF

When a new email is detected, the automation uses the PDF.co API to convert the email's content into a PDF document.

Action

Process PDF Files

The generated PDF files are then handled and stored for further processing, sharing, or archiving as needed.

Setup guide

Add Gmail credential in Latenode Credentials

Add your Gmail account's OAuth credentials in the Latenode Credentials panel. This allows the workflow to securely access your Gmail inbox.

Add PDF.co API credential in Latenode Credentials

Add your PDF.co API key in the Latenode Credentials panel. This allows the workflow to use the PDF.co service for converting email content to PDF documents.

Configure Gmail Inbox Monitor node

Add a Gmail Inbox Monitor node to the workflow. In the node settings, select the Gmail credential you added earlier and configure the inbox to monitor for new incoming emails.

Configure PDF.co Email to PDF Converter node

Add a PDF.co Email to PDF Converter node to the workflow. In the node settings, map the email content field from the Gmail Inbox Monitor node to the input for the PDF converter.

Configure output storage or further processing

Optionally, add additional nodes to the workflow to store the generated PDF documents or perform any further processing on them, such as uploading to a cloud storage service or sending notifications.

Requirements

A Gmail account with the ability to access the inbox

API access to the PDF.co service with a valid API key

Latenode workspace setup with the 'Gmail' and 'PDF.co' nodes configured

Permissions within the Latenode workspace to access the Gmail inbox and PDF.co API

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.

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