.svg){kind=icon}
How to connect Clockify and Vapi
Create a New Scenario to Connect Clockify and Vapi
In the workspace, click the “Create New Scenario” button.
Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Clockify, triggered by another scenario, or executed manually (for testing purposes). In most cases, Clockify or Vapi will be your first step. To do this, click "Choose an app," find Clockify or Vapi, and select the appropriate trigger to start the scenario.
Add the Clockify Node
Select the Clockify node from the app selection panel on the right.
+
1
Clockify
Configure the Clockify
Click on the Clockify node to configure it. You can modify the Clockify URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Vapi Node
Next, click the plus (+) icon on the Clockify node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.
1
Clockify
âš™
+
2
Vapi
Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Clockify and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Clockify and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.
5
JavaScript
âš™
6
AI Anthropic Claude 3
âš™
+
7
Vapi
1
Trigger on Webhook
âš™
2
Clockify
âš™
âš™
3
Iterator
âš™
+
4
Webhook response
Save and Activate the Scenario
After configuring Clockify, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Clockify and Vapi integration works as expected. Depending on your setup, data should flow between Clockify and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Clockify and Vapi
Clockify + Vapi + Google Calendar: When a new time entry is created in Clockify, its duration is used to schedule a follow-up call via Vapi, and the call is added as an event to Google Calendar.
Vapi + Clockify + Slack: When an outbound phone call created via Vapi exceeds a defined duration, the call time is logged in Clockify, and a notification is sent to a Slack channel.
Clockify and Vapi integration alternatives
About Clockify
Track work hours in Clockify and automate reporting within Latenode. Log time entries, then trigger automated invoice creation, project updates, or performance dashboards. Centralize time tracking data in your workflows and reduce manual data entry. Use AI tools to analyze time data and optimize project timelines.
Similar apps
Related categories
About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
Similar apps
Related categories
See how Latenode works
.svg)
.png)
FAQ Clockify and Vapi
How can I connect my Clockify account to Vapi using Latenode?
To connect your Clockify account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Clockify and click on "Connect".
- Authenticate your Clockify and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically trigger Vapi calls based on Clockify time entries?
Yes, you can! Latenode’s visual editor makes this easy. Automatically trigger personalized voice calls for clients based on project time logged in Clockify, improving communication efficiency.
What types of tasks can I perform by integrating Clockify with Vapi?
Integrating Clockify with Vapi allows you to perform various tasks, including:
- Initiate phone calls via Vapi when specific projects are completed in Clockify.
- Send voice notifications for overdue tasks based on Clockify time tracking data.
- Create Vapi contacts from new Clockify users for automated outreach.
- Trigger follow-up calls based on time spent on client projects in Clockify.
- Update contact details in Vapi using information from Clockify profiles.
Can I filter Clockify data within Latenode before using it with Vapi?
Yes, you can use Latenode's data manipulation blocks to precisely filter Clockify data and only send relevant information to Vapi for targeted communication flows.
Are there any limitations to the Clockify and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Real-time synchronization depends on the API availability of both Clockify and Vapi.
- Complex data transformations may require JavaScript knowledge within Latenode.
- High-volume data transfers might be subject to rate limits imposed by Clockify or Vapi.
