How to connect Google Calendar and Vapi
Create a New Scenario to Connect Google Calendar and Vapi
In the workspace, click the “Create New Scenario” button.

Add the First Step
Add the first node – a trigger that will initiate the scenario when it receives the required event. Triggers can be scheduled, called by a Google Calendar, triggered by another scenario, or executed manually (for testing purposes). In most cases, Google Calendar or Vapi will be your first step. To do this, click "Choose an app," find Google Calendar or Vapi, and select the appropriate trigger to start the scenario.

Add the Google Calendar Node
Select the Google Calendar node from the app selection panel on the right.

Google Calendar
Configure the Google Calendar
Click on the Google Calendar node to configure it. You can modify the Google Calendar URL and choose between DEV and PROD versions. You can also copy it for use in further automations.
Add the Vapi Node
Next, click the plus (+) icon on the Google Calendar node, select Vapi from the list of available apps, and choose the action you need from the list of nodes within Vapi.

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Vapi

Authenticate Vapi
Now, click the Vapi node and select the connection option. This can be an OAuth2 connection or an API key, which you can obtain in your Vapi settings. Authentication allows you to use Vapi through Latenode.
Configure the Google Calendar and Vapi Nodes
Next, configure the nodes by filling in the required parameters according to your logic. Fields marked with a red asterisk (*) are mandatory.
Set Up the Google Calendar and Vapi Integration
Use various Latenode nodes to transform data and enhance your integration:
- Branching: Create multiple branches within the scenario to handle complex logic.
- Merging: Combine different node branches into one, passing data through it.
- Plug n Play Nodes: Use nodes that don’t require account credentials.
- Ask AI: Use the GPT-powered option to add AI capabilities to any node.
- Wait: Set waiting times, either for intervals or until specific dates.
- Sub-scenarios (Nodules): Create sub-scenarios that are encapsulated in a single node.
- Iteration: Process arrays of data when needed.
- Code: Write custom code or ask our AI assistant to do it for you.

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AI Anthropic Claude 3
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Vapi
Trigger on Webhook
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Google Calendar
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Iterator
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Webhook response

Save and Activate the Scenario
After configuring Google Calendar, Vapi, and any additional nodes, don’t forget to save the scenario and click "Deploy." Activating the scenario ensures it will run automatically whenever the trigger node receives input or a condition is met. By default, all newly created scenarios are deactivated.
Test the Scenario
Run the scenario by clicking “Run once” and triggering an event to check if the Google Calendar and Vapi integration works as expected. Depending on your setup, data should flow between Google Calendar and Vapi (or vice versa). Easily troubleshoot the scenario by reviewing the execution history to identify and fix any issues.
Most powerful ways to connect Google Calendar and Vapi
Google Calendar + Slack: When a new or modified event is detected in Google Calendar, automatically send a notification to a specified Slack channel to inform all participants about the meeting details.
Vapi + HubSpot + Google Calendar: When a new call engagement is logged in HubSpot, triggered by Vapi call data, create a follow-up meeting in Google Calendar.
Google Calendar and Vapi integration alternatives
About Google Calendar
Sync Google Calendar with other apps in Latenode to automate scheduling tasks. Create events from CRM data, send reminders via SMS, or update project management tools based on calendar changes. Latenode's visual editor simplifies these workflows, offering scalable, no-code customization, plus advanced JS options when needed.
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About Vapi
Use Vapi in Latenode to validate and standardize address data. Ensure accurate deliveries and prevent errors by cleaning addresses directly within your workflows. Vapi integration inside Latenode makes data cleaning repeatable and scalable without extra coding. Automate address verification as part of lead gen, order processing, or CRM upkeep.
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FAQ Google Calendar and Vapi
How can I connect my Google Calendar account to Vapi using Latenode?
To connect your Google Calendar account to Vapi on Latenode, follow these steps:
- Sign in to your Latenode account.
- Navigate to the integrations section.
- Select Google Calendar and click on "Connect".
- Authenticate your Google Calendar and Vapi accounts by providing the necessary permissions.
- Once connected, you can create workflows using both apps.
Can I automatically call meeting attendees via Vapi before meetings?
Yes, you can! Latenode's visual editor simplifies this. Send automated reminders or gather pre-meeting info, improving attendance and preparedness.
What types of tasks can I perform by integrating Google Calendar with Vapi?
Integrating Google Calendar with Vapi allows you to perform various tasks, including:
- Automatically calling invitees when a Google Calendar event is created.
- Sending SMS reminders via Vapi before important Google Calendar meetings.
- Using Vapi to collect feedback post-meeting and log it in Google Calendar.
- Triggering personalized Vapi voice messages based on Google Calendar events.
- Updating Google Calendar with call details logged by Vapi automatically.
How easily can I manage time zones between Google Calendar and Vapi?
Latenode handles time zone conversions automatically using JavaScript blocks and pre-built functions for effortless scheduling across regions.
Are there any limitations to the Google Calendar and Vapi integration on Latenode?
While the integration is powerful, there are certain limitations to be aware of:
- Vapi call costs are based on their pricing model, which is separate from Latenode.
- Initial setup requires understanding of both Google Calendar and Vapi authentication.
- Complex workflows may require JavaScript knowledge for advanced customization.