Latenode
Gmail
OpenAI GPT Assistants
AI DeepSeek

Automate email processing with AI-powered summarization and drafting

This workflow automates the handling of incoming business emails, leveraging AI to summarize the content, classify the email, and generate a professional response. It integrates with an IMAP email inbox, OpenAI and DeepSeek AI models, and a Qdrant vector database to provide relevant information for accurate and personalized replies.

The workflow starts by monitoring the email inbox for new messages, summarizing the email content, and categorizing the email into predefined topics. It then uses AI to draft a response, review and format it, and send the finalized email back to the original sender. This automation is ideal for businesses looking to streamline their email communication, especially when handling inquiries about company information.

Updated Apr 2, 2026Est. run: 1m 7sEst. cost: $0.0042
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
AI agents & chatbots

Workflow preview

What this template does

  • Monitors an IMAP email inbox for new messages
  • Summarizes email content using AI-powered models
  • Classifies emails into predefined topics
  • Drafts personalized response templates based on email content
  • Sends finalized email responses back to the original sender

How it works

1
Trigger

Monitor email inbox

The workflow starts by monitoring the email inbox for new incoming business messages using an IMAP email trigger.

2
AI

Summarize email content

The email content is then summarized using a DeepSeek AI model that generates a concise 100-word summary in Italian.

3
AI

Classify email topic

The email is categorized into predefined topics using a DeepSeek AI classifier model.

4
Logic

Preprocess and generate embeddings

Custom logic is used to preprocess the email content and generate embeddings to be used for retrieving relevant information from the Qdrant vector database.

5
AI

Draft professional response

An OpenAI model is used to draft a professional response to the email, leveraging the information retrieved from the vector database.

6
AI

Review and format response

The draft response is then reviewed and formatted using a DeepSeek AI model to ensure it is polished and ready to be sent.

7
Action

Send the finalized email

The finalized and reviewed email response is then sent back to the original sender using an OpenAI integration.

Setup guide

1

Add IMAP email credential in Latenode Credentials

1. In the Latenode builder, go to the Credentials panel. 2. Add a new credential and select the IMAP Email integration. 3. Enter the required details such as email address, password, and IMAP server details. 4. Save the credential and give it a relevant name (e.g., 'Business Email Inbox').

2

Configure OpenAI credential in Latenode Credentials

1. In the Latenode builder, go to the Credentials panel. 2. Add a new credential and select the OpenAI integration. 3. Enter your OpenAI API key. 4. Save the credential and give it a relevant name (e.g., 'OpenAI GPT-3').

3

Configure DeepSeek AI credential in Latenode Credentials

1. In the Latenode builder, go to the Credentials panel. 2. Add a new credential and select the DeepSeek AI integration. 3. Enter the required DeepSeek API credentials. 4. Save the credential and give it a relevant name (e.g., 'DeepSeek AI Models').

4

Set up Qdrant vector database connection in Latenode Credentials

1. In the Latenode builder, go to the Credentials panel. 2. Add a new credential and select the Qdrant integration. 3. Enter the required Qdrant API endpoint, API key, and any other necessary connection details. 4. Save the credential and give it a relevant name (e.g., 'Qdrant Vector Store').

5

Connect Google Drive in Latenode Credentials

1. In the Latenode builder, go to the Credentials panel. 2. Add a new credential and select the Google Drive integration. 3. Authenticate your Google account and grant the necessary permissions. 4. Save the credential and give it a relevant name (e.g., 'Google Drive Documents').

Requirements

Access to an IMAP email inbox to monitor and process incoming business emails
API keys or credentials for the OpenAI GPT-3 API to leverage AI summarization and response generation capabilities
API keys or credentials for the DeepSeek AI model to classify incoming emails into predefined topics
Access to a Qdrant vector database to store and retrieve relevant information for email responses

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
Contact support →

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