Latenode
Microsoft Outlook
Supabase

Automatically route Outlook emails to folders using AI

This Latenode automation template is designed to help freelancers and business professionals who receive high volumes of emails streamline their email management.

It automatically fetches emails from Outlook, extracts key metadata, and uses AI-powered categorization to sort emails into designated folders based on their content. The workflow integrates with Microsoft Outlook for email management and Ollama, an AI language model, for email classification. By automating these tasks, the template aims to improve inbox organization, communication efficiency, and productivity for users.

Updated Apr 6, 2026Est. run: 26sEst. cost: $0.0703
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Integrations & automation

Workflow preview

What this template does

  • Fetches emails from Outlook and extracts key metadata
  • Categorizes emails using an AI language model
  • Sorts emails into designated folders based on content
  • Integrates with Outlook for email management
  • Enhances productivity by automating email organization

How it works

1
Trigger

Manual Trigger

The workflow is manually triggered, signaling the start of the email categorization and organization process.

2
Action

Fetch Emails from Outlook

The workflow connects to the user's configured Outlook account and retrieves new incoming emails.

3
Logic

Extract Email Metadata

Key metadata such as subject, importance, sender, 'from' address, and email body content are extracted from the retrieved emails.

4
AI

Categorize Email with AI

The extracted email content is analyzed using the Ollama AI model, which classifies the emails into designated categories based on their content.

5
Action

Apply Email Categories

The categorized email data is then updated back in the user's Outlook account, associating the emails with their assigned categories.

6
Action

Move Emails to Folders

Based on the email categories, the workflow moves the emails to the corresponding folders in the user's Outlook account, improving inbox organization.

7
Action

Store Email Data

The email metadata and categorization information is saved to a Supabase database for record-keeping and future reference.

8
Logic

Handle Errors

The workflow includes error handling to log and report any issues that may occur during the email categorization and organization process.

Setup guide

1

Add Microsoft Outlook Credential

1. In the Latenode Credentials panel, add a new credential for Microsoft Outlook. 2. Provide your Outlook account email and password, or connect using OAuth.

2

Configure Outlook Email Fetch

1. Add a Microsoft Outlook node to your workflow. 2. In the node settings, select the Outlook credential you added earlier. 3. Configure the email fetch settings, such as which folders to fetch emails from and any filters to apply.

3

Set up AI Email Categorization

1. Add a Latenode Code node to your workflow. 2. In the node settings, configure the AI model and parameters to use for email categorization. You can use the Ollama AI language model integration. 3. Customize the code logic to categorize emails based on their content and metadata.

4

Map Email Categories to Outlook Folders

1. Add a Microsoft Outlook node to handle moving emails to folders. 2. In the node settings, map the email categories determined by the AI categorization to the appropriate Outlook folders. 3. Configure any additional Outlook settings, such as updating email read status or applying labels.

5

Handle Errors and Logging

1. Add a Catch Errors node to your workflow to handle any errors that may occur during the email processing. 2. Configure the Catch Errors node to log error details and take appropriate actions, such as notifying you of issues.

Requirements

Microsoft Outlook account with access to the email inbox that needs to be automated
Supabase account and API key for storing email metadata and categorization results
Ollama API key for accessing the AI language model to categorize email content
Latenode workspace with the necessary nodes and permissions to fetch emails from Outlook, process them using Ollama, and store the results in Supabase

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
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