Latenode
Google drive
Google sheets

Automatically sync invoices and receipts from Google Drive to Google Sheets

This Latenode automation template allows users to automatically extract structured data from invoices and receipts stored in a Google Drive folder, including details like total amount, vendor, and date. The extracted information is then saved as new rows in a connected Google Sheets spreadsheet.

This streamlines the process of organizing and tracking financial documents, making it easier for businesses and individuals to manage their records. The workflow can be triggered manually or automatically when new files are added to the monitored Google Drive folder, providing a hands-off way to keep financial data up-to-date.

Updated Apr 2, 2026Est. run: 7sEst. cost: $0.0004
How Latenode estimates time and cost

Latenode bills workflow runs in credits: 1 credit = 30 seconds of processing. Minimum charge per run depends on your plan. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.

Full pricing — how credits work →
Documents & invoicing

Workflow preview

What this template does

  • Automatically detects new invoice or receipt files in a Google Drive folder.
  • Extracts structured data like date, vendor, and total amount using OCR and AI.
  • Saves extracted data as new rows in a connected Google Sheets spreadsheet.
  • Allows manual or automatic triggers when new files are added to the folder.
  • Organizes and tracks financial documents to simplify business record management.

How it works

1
Trigger

Monitor Google Drive Folder

Latenode will monitor a designated Google Drive folder for new invoice or receipt files.

2
Action

Extract Invoice/Receipt Data

When new files are detected, Latenode will use optical character recognition (OCR) to extract key details like total amount, vendor, and date from the invoice or receipt.

3
Action

Write to Google Sheets

The extracted data will be saved as new rows in a connected Google Sheets spreadsheet, allowing you to easily view and manage your financial records.

Setup guide

1

Add Google Drive Credential

Add a Google Drive credential in the Latenode Credentials panel. Authenticate with your Google account to grant Latenode access to your Google Drive files.

2

Add Google Sheets Credential

Add a Google Sheets credential in the Latenode Credentials panel. Authenticate with your Google account to grant Latenode access to your Google Sheets data.

3

Configure Google Drive Trigger

In the Latenode builder, add a Google Drive trigger node. Configure it to monitor a specific folder in your Google Drive for new files.

4

Add OCR Processing Node

Add a Latenode JavaScript node to your workflow. Use the provided code snippet to send the downloaded files from Google Drive to the RapidAPI Receipt and Invoice OCR API, extract the structured data, and prepare it for the Google Sheets step.

5

Configure Google Sheets Output

Add a Google Sheets node to your workflow. Configure it to append the extracted data from the OCR step as new rows in your Google Sheets spreadsheet.

Requirements

A Google Drive account with access to the folder containing invoice and receipt files
A Google Sheets spreadsheet connected to the Google Drive account to store the extracted data
API access and permissions to the Google Drive and Google Sheets APIs configured within the Latenode workspace
An OCR and AI-powered document extraction node within the Latenode workspace to process the invoice and receipt files

FAQ

Common questions about this template

Each run uses credits on your Latenode plan. We charge for processing time (1 credit = 30 seconds). Your actual cost depends on your plan and how long the run takes. See pricing plans for plans and how credits work.
Contact support →

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