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Gmail Smart Labeling Agent
This workflow uses AI to automatically classify emails based on their subject and body content.
When a new message arrives, the agent identifies its topic and applies the most suitable Gmail label (e.g., Work, Finance, Meetings). Keeps your inbox organized without manual sorting.
Updated Aug 31, 2026Est. run: 5 secEst. cost: $0.005AI
How Latenode estimates time and cost
Latenode bills workflow runtime in CPU seconds. The first 10,000 CPU seconds are free each month, then usage follows pay-as-you-go CPU-second pricing. Plug-and-Play (PnP) AI nodes are billed separately—each PnP token is $1 USD, charged pay-as-you-go at vendor cost plus a small processing fee, with no API keys required.
Full pricing — how CPU seconds work →Workflow preview
What this template does
- Automatically categorize incoming Gmail messages with AI
- Applies the best label from subject and body content
- Keeps Work, Finance, Meetings, and similar buckets organized
- Removes manual inbox sorting from your daily routine
How it works
1
Trigger
Detect a new Gmail message
The scenario watches Gmail and starts when a new email arrives.
2
AI
Classify subject and body
The AI Agent reads the message content and identifies the most likely topic.
3
Action
Apply the Gmail label
Gmail receives the chosen label—such as Work, Finance, or Meetings—and organizes the thread.
4
Logic
Keep the inbox tidy
Each new message is sorted without manual review, so your inbox stays structured over time.
Setup guide
1
Connect Gmail
Add a Gmail credential with permission to read messages and apply labels.
2
Define your label set
Create or confirm Gmail labels (for example Work, Finance, Meetings) that the agent should choose from.
3
Tune the AI Agent prompt
List your label rules in the AI Agent instructions, then send a test email to verify classification.
Requirements
Latenode account with AI Agent access
Gmail account with permission to read mail and manage labels
Predefined Gmail labels for the categories you want applied
FAQ
Common questions about this template
It classifies each new email from subject and body content, then applies the most suitable Gmail label.
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